20 January 2005 (Thursday)
Session VIII: Practical Sessions continued ( III )
09:00-09:30 Summary on data entry - Questions-answers – discussion
10:00-12.30 Open discussion: Questions-answers etc.
Conclusion: reflection on key learning points from Day 4
Session IX: Closing
Chair: Host institution
12:00-14:00 Lunch break
14:00-15:00 Adoption of the report
Closing remarks
Appendix 3
Attachments on CD folders
Folder name
|
Contents
|
Country Reports
|
Australia country report
Indonesia country report
Philippines country report
Malaysia country report
Vietnam country report
|
Workshop presentations
|
Flow-chart explaining information exchange and document dissemination under the IPPC
Information exchange and the IPPC
Role of IPPC Official Contact Points
SPS Notification System
The role and relationship of scientific and official information
|
Practical sessions
|
Handouts
|
Flow chart1
Flow chart2b
ICPM7-agenda item 9-1
ICPM 3:Annex XV Reporting Obligations Information Exchange
IPPC History Contracting Parties
NPPO Directory
RPPO Contacts
THE ROLE AND FUNCTION OF CONTACT POINTS
|
Templates for NPPO forms
|
Calendar
Contact
News Article
Official Pest Report
Optional Reporting
Publication
Reporting obligation
Technical project
Website
|
User manual
|
About the IPP
All help document
Calendar
Contacts
Data entry in the IPP
FAQs
Help text for data entry forms
IPP subtitle help manual
IPP help manual
Navigation and browsing the IPP
News
Optional reporting
Organization of information in the IPP
Pest report
Project
Publications
Reporting obligation
Websites
|
IPP Practical reports
|
Australia group work report
Indonesia group work report
Philippines group work report
Malaysia group work report
Vietnam group work report
|
Appendix 4
Workshop Evaluation Format - Handout
Please enter a rating of 1 – 5, (5 for highest rating) for each of the boxes provided:
Agenda topics and Workshop Program
1.1 How relevant were the following presentations to the IPP?
Topic
|
Rating
|
Presentation of the workshop program
|
|
Workshop objectives and expected outputs
|
|
Introduction to information exchange under the IPPC
|
|
Official vs. optional provision of information
|
|
SPS agreement
|
|
NPPO information exchange obligations
|
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Role of IPPC official contact points
|
|
Country Reports on National Information Exchanges processes within the IPPC Framework
|
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Introduction to the IPP
|
|
1.2 Please list other workshop topics that should be included in the facilitators’ presentations:
No.
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Suggested topics
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1
|
|
2
|
|
3
|
|
4
|
|
5
|
|
|
|
Rating
|
1.3
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Did you find the handouts useful?
|
|
1.4
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Suggestions, additional comments in relation to agenda topics:
|
Practical Sessions
|
|
Rating
|
2.1
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Was the duration of the practical sessions sufficient?
|
|
2.2
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Suggest a suitable practical sessions duration:
__________ hours/days/weeks
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2.3
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Was the equipment provided sufficient?
|
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2.4
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Was the venue of the workshop suitable?
|
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2.5
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Were the facilities provided satisfactory?
|
|
2.6
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After this workshop, how confident do you feel in your capacity to manage the NPPO information in the IPP?
|
|
General comments on the practical sessions:
|
Problems/ limitations of the workshop
Please list the problems and limitations you encountered during the workshop:
No.
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Problems/ limitations
|
1
|
|
2
|
|
3
|
|
4
|
|
5
|
|
6
|
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Please list the strengths and weaknesses of the workshop:
Internal arrangements
Please comment on the following:
|
|
Rating
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4.1
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Accommodations
|
|
4.2
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Meals
|
|
4.3
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Social events
|
|
|
|
|
|
|
|
|
|
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General comments on the internal arrangements:
|
Appendix 5
Workshop Evaluation Report
A rating of 1 – 5 was used (5 for highest rating) for the evaluation of each parameter.
Agenda topics and Workshop Programme
1.1 How relevant were the following presentations to the IPP?
Topic
|
1
|
2
|
3
|
4
|
5
|
6
|
7
|
Rating
|
Presentation of the workshop program
|
4.5
|
4
|
4
|
5
|
5
|
4
|
3
|
4.21
|
Workshop objectives and expected outputs
|
5
|
4
|
5
|
5
|
5
|
4
|
3
|
4.42
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Introduction to information exchange under the IPPC
|
5
|
4
|
5
|
5
|
4
|
4
|
4
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4.42
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Official vs. optional provision of information
|
4.5
|
3
|
4
|
4
|
5
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4
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3
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3.92
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SPS agreement
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4.5
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3
|
4
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4
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5
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4
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3
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3.92
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NPPO information exchange obligations
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5
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4
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3
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4
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5
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4
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3
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4
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Role of IPPC official contact points
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5
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3
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3
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5
|
5
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4
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3
|
4
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Country Reports on National Information Exchanges processes within the IPPC Framework
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5
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4
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3
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5
|
5
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4
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4
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4.29
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Introduction to the IPP
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5
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4
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4
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5
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5
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4
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3
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4.29
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1.2 List of other workshop topics that should be included in the facilitators’ presentations:
Suggested topics
|
Basic requirements in using the IPP
technology capability of each country and limitations of existing systems including the IPP
contingency plans for technical failures
|
|
Rating
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1.3 Did you find the handouts useful?
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5
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5
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5
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5
|
5
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4
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5
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4.86
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1.4.1 some of the topics can be combined
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Practical Sessions
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Rating
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Was the duration of the practical sessions sufficient?
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3
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4
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5
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5
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4
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5
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4
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4.29
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Suggest a suitable practical sessions duration: (days)
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2-3
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2
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-
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10
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1
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1.5
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3
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3.25
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Was the equipment provided sufficient?
|
4
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5
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5
|
5
|
4
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2
|
4.5
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4.21
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Was the venue of the workshop suitable?
|
4
|
4
|
5
|
5
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2
|
2
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3.5
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3.65
|
Were the facilities provided satisfactory?
|
4
|
4
|
5
|
5
|
2
|
3
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4.5
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3.93
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After this workshop, how confident do you feel in your capacity to manage the NPPO information in the IPP?
|
4
|
4
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4
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4
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5
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3
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4
|
4
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General comments on the practical sessions:
The facilitator should show an example on how to input a date, for example, in optional reporting, an example should be taken and shown to the participants as to the process required.
More demonstration on each section was required
Problems may arise for participants who do not have a good working knowledge on computers
Suggestion that practical examples for each type of entry be shown before participants were assigned to work on their own.
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3 Problems/ limitations of the workshop
3.1 Please list the problems and limitations you encountered during the workshop:
Problems/ limitations
|
In the “optional reporting” section, some participants were not sure where and when to use
Report required
Additional files
Additional links
There should be an explanation in detail regarding why and when they should be used.
The keyword for commodities require updating
The computer room is not suitable for the presentation and lectures
The venue is not comfortable because it was hot, with a limited view of the slideshow presentation
The server computer was not reliable
Insufficient time for practical
Internet access was slow
Difficulty to get connection to IPPC website
Disruption of electricity supply on the last day hindered flow of the workshop
The problems and limitations revealed in this pilot workshop should be viewed as successful trouble-shooting to ensure the success of forthcoming workshops
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Please list the strengths and weaknesses of the workshop:
strengths
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Useful internal exchange of information
Adequate facilities and computers
Helpful advice from technical and phytosanitary issue perspective
IPPO capability was improved to meet the obligations on information exchange
The informal nature of the workshop provided a great degree of teamwork and openness
Most of the presentations of the workshop are detailed and clear
Good facilitator support
Good information acquired
Good practical session
Good relationship was established between the facilitators and participants
The program was user friendly
The handouts were useful
A lot of time was spent on the practical
There was a very good ratio of 1:2.25 of facilitators:participants
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weaknesses
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The facilitators should go through the help menu first instead of straight to the practical session
Explanations were too quick and may cause problems to participants not familiar to computers
Venue of the workshop was unsuitable
Not all information were ready for international dissemination
Slow on-line access to IPPC
May be concern about putting up information live onto IPP without prior clearance or approval. Facilitators should give examples on the types of information that could be safely entered.
|
Internal arrangements
|
Rating
|
4.1 Accommodations
|
4
|
4
|
3
|
4
|
3
|
3
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4.5
|
3.64
|
4.2 Meals
|
5
|
4
|
5
|
4
|
4
|
4
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4.5
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4.36
|
4.3 Social events
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4
|
4
|
4
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4
|
4
|
5
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4.5
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4.21
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General comments on the internal arrangements:
Handouts and training materials should be arranged, and preferably bound, for easy reference
Favors location of accommodation close to the workshop location
Accommodation was nice, quiet and very comfortable
Good opportunity for interaction after workshop hours
Requires more time to review the handouts
|
Appendix 6
TECHNICAL NOTE ON SYSTEMS ISSUES
Laptop server performance
Connections: linking laptop to the University LAN in the training room created problems every morning with DHCP settings; workaround adopted was to take training room machines off IP address and connect to laptop off the LAN (had a problem in that users connected like this could not simultaneously access internet, for instance, where they needed to paste URL’s into the forms.
IP address problems usually resolved during morning session as IP’s seem to be added in sequence around the University LAN
Possible suggestion: either configure laptop to accept manually-entered IP addresses (overriding DHCP), or install IPP on a pre-formatted hard disk for access/installation by local IT support (3 days ahead of workshop with telephone support from Rome)
Bugs with laptop: ontology required FAO domain address (fixed with phone support); home page news links don’t open – may be connected to computer name?
IPP and HQ system performance
Both IPP and test server (backup) unavailable at the following times.
Malaysia time/Rome time
System performance during workshop
Production instance of IPP, used for browsing and limited data entry to cover problems connecting training server to local LAN
All times Malaysia, (= Rome + 7 hours) – production site unavailable as marked (
Date/time
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Mon
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Tues
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Wed
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Thurs
|
08.30
|
|
|
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09.30
|
|
|
|
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10.30
|
|
|
|
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11.30-12.30
|
|
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2.00
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|
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3.00
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4.00
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5.00
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Production server crashed at the following times.
Incident log:
Restart 17 Jan 2005 16.16
Sitescope 18 Jan 2005 01.50
Restart 18 Jan 2005 15.30
No Site scope
Restart 18 Jan 2005 23.24
Sitescope 19 Jan 2005 12.02
Restart 19 Jan 2005 15.04
Preventive
Re-start 19 Jan 2005 22.38
Sitescope 20 Jan 2005 09.53
Restart 20 Jan 14.01
Having multiple options for systems to be used (IPP production, IPP HQ back up training server, server installed in room) actually does not work well with real life trainees (they get confused).
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