Computer application II (use of packages) windows, msword, powerpoint, excel and internet table of content chapter One



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Bullets and Numbered list

  • Task: Determine how to present text in the document

  • You can present text in the following forms:

Paragraphs

Bulleted text

Numbered text




  • Bulleted Text

    • Bulleted text is used to list down text, which is non-sequential.

  • Types of Bullets

Symbol

Picture







Inserting Bullets and Numbered list

  • Numbered Text

    • Numbered text is used to sequentially list down the content.

  • Styles of Numbered Text

    • None

    • 1, 2, 3

    • a, b, c

    • A, B, C

    • i, ii, iii

    • I, II, III

    • 1st, 2nd, 3rd

    • First, Second, Third

  • Properties of Numbered Text

    • Distance between the numbers and the text

    • Size of the numbers

    • Amount of indentation of text in numbers



Tables_in_a_Document'>Inserting Tables in a Document

  • Table.

    • A table is made of rows and columns

    • The intersection of row and a column is called a cell. You can insert data in a cell.

      1. Create the table

      2. Insert data in the table

      3. Identify the format of the table

      4. Change the format of the table

      5. Save the document

Action

Task

Create the table

  1. Position the cursor where you want to insert the table

  2. Click Table à Insert Table (Table dialog box appears)

  3. Give your table dimensions




Applying Styles

  • A style is a collection of formatting characteristics that defines the way in which text appears in a document

  • A paragraph style affects the appearance of the paragraph, such as its alignment, line spacing, and tab settings

  • A text style affects the font style, size, or applies bold and italic formats to the text in a paragraph.

  • Built-in styles provided by Word can be availed by using the Styles and Formatting command in the Format menu.

  • Word also allows you to create new styles and copy these styles using Format Painter.


Working with Tables

A table is used to organize and present data in a structured manner. A table is made up of horizontal rows and vertical columns and helps organize and present data in a structured manner. E.g., a scenario where you need to present the grades of different students over the last three years. You can group and organize the information in a concise and easy-to-read format as shown in the following figure:


You can use Word’s Table feature to create columns and rows. You can then add formatting to enhance the look of your table


Creating Tables

  • To create a table, you need to specify the number of rows & columns

  • You can add data (text or graphics) in each cell of a table

  • You can use the arrow keys to move between table cells.

  • By default, Word applies a border around the cells of a table

  • If you remove the table border, you will see gridlines which are not printable




Action

Task

To create a table

  1. Position the cursor at the location where the table needs to be inserted

  2. Select the Table à Insert àTable command (Insert Table dialog box)

  3. Make selections and click OK


There are several Auto Formatted Tables.



  • The Table AutoFormat dialog box is displayed, when selected:





Managing Page Layout

Word provides various page setup options such as alignment, margins, and orientation to adjust the layout of the document on a paper. Page setup options include:



    • Margins: Allows you to change the default page margins

      • You can set custom margins for a document

      • In general, margins affect all the pages of a document. Also, headers and footers are contained in the top and bottom margins, so make sure you do not decrease the margins too much or the header and footer information might not print completely

      • It’s always a good practice to preview the entire document before printing if you have adjusted the margins.

    • Page orientation: Allows you to adjust objects that do not fit the page width-wise

      • Sometimes, you can choose to print the document in landscape orientation rather than the default portrait orientation

    • Paper size: Allows you to change the current page size for printing purposes

      • For certain documents, you might need to change the paper size for printing.

    • Page break: Allows you to create a new page when there is more text on a page than the margins can accommodate

      • When there is more text on a page than the margins, Word creates a new page by inserting a page break. Word’s page breaks do not always fall where you want them to in a document, so when you have completed a long document, you will often need to paginate it manually by adding page breaks







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