Department of general administration
ANNOUNCEMENT AND SPECIAL INFORMATION
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- Term of Contract Upon the date of award, the initial contract term shall be active for a period of 24 months . Contract Extensions
- PURCHASES BY NONPROFIT CORPORATIONS
- CHECK LIST
- NOTE: Upon award, contractor(s) will have 15-days to provide the Office of State Procurement a copy of the WA State Business License and a copy of Certificate of Insurance (See section 5.3 INSURANCE)
ANNOUNCEMENT AND SPECIAL INFORMATIONBidders are required to read and understand all information contained within this entire bid package. The Competitive Procurement Standards, which are referred to in this bid package are not automatically printed or sent out with this IFB. By responding to this IFB the bidder agrees to read and understand these documents. These documents are available on our website at http://www.ga.wa.gov/pca/cps.htm. STANDARD DEFINITIONS revised 06/02/03 STANDARD INSTRUCTIONS FOR BIDDERS revised 06/02/03 STANDARD TERMS AND CONDITIONS revised 06/02/03 prebid conferenceAn optional conference to address contractual requirements will be held at the time and location indicated below. Prospective bidders are encouraged to be present. If changes are required as a result of the conference, written bid amendments will be issued. For additional information, please contact the State Procurement Officer.
Map: http://www.leg.wa.gov/common/maps/parking.htm Note: Assistance for disabled, blind or hearing-impaired persons who wish to attend is available with pre-arrangement with the Office of State Procurement (OSP). Contact the State Procurement Officer identified on the face page of this document. PUBLIC DISCLOSUREBid information, including price sheets, will not be available for public disclosure until after award of the contract. At the time of bid opening, only the name of the bidder and time of bid receipt will be read aloud. SCOPEThe purpose of this IFB is to establish a “Convenience” contract for the day-to-day as needed purchase of goods relating to the repair and maintenance of refrigeration/cooling equipment. This contract replaces #05897 and the goal of this IFB is to solicit responses from qualified bidders offering the best overall value. It is the intent the Office of State Procurement to establish a contract for each region to service the State of Washington. Term of ContractUpon the date of award, the initial contract term shall be active for a period of 24 months. Contract ExtensionsThe state reserves the right to extend this contract for additional contract terms or portions thereof. Contract extensions shall be subject to mutual agreement. Total contract period (with extensions) shall not exceed six (6) years. The state estimates that purchases over the initial two-year term of the contract will approximate $1,600,000.00. Estimates are based upon past usage. The State does not guarantee any minimum purchase. PurchasersBased on historical purchasing data the primary purchasers will be higher education and political subdivisions who are members of the State of Washington Purchasing Cooperative (WSPC) and to a much lesser degree state agencies, and non-profit organizations. Contractor(s) shall not process contract orders from unauthorized purchasers. A list of WSPC members can be found on at: www.ga.wa.gov/pca/cooplist.htm If bidder agrees to extend contract pricing to State of Oregon ORCCP members, the bidder will be allowed a percent increase to bid pricing to accommodate additional freight costs to Oregon locations (See section 3.2 Bidder Information). Bidders shall indicate any increase in the Bid Submittals. State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) has a list of Oregon members at http://tpps.das.state.or.us/purchasing/. Contractors shall not process state contract orders from unauthorized purchasers. While use of the contract by members of the WSPC and DASCPP/ORCPP is optional, the state encourages them to use state contracts. Their use of the contracts may significantly increase the purchase volume. Their orders are subject to the same contract terms, conditions and pricing as state agencies. The state accepts no responsibility for payment by WSPC or DASCPP/ORCPP members. PURCHASES BY NONPROFIT CORPORATIONSLegislation allows nonprofit corporations to participate in state contracts for purchases administered by OSP. By mutual agreement with OSP, the contractor may sell goods or services at contract pricing awarded under this contract to self certified nonprofit corporations. Those organizations purchasing under this contract shall do so only to the extent they retain eligibility and comply with other contract and statutory provisions. The contractor may make reasonable inquiry of credit worthiness prior to accepting orders or delivering goods or services on contract. The state accepts no responsibility for payments by nonprofit corporations. Contractor may not change contracted payment terms for nonprofit orders. BIDDER COMPLIANCEThe State reserves the right to consider the actual level of bidder’s compliance with the requirements specified in this IFB, and to consider a bid responsive if it substantially complies with the state’s intent relative to overall bid requirements and specifications. additional items OR mANUFACTURERS added to the contractDuring the term of this contract, with mutual agreement with the Contractor, the state may add related products or manufacturers to this contract provided Contractor maintains the same pricing structure/profit margin as was established on the original contract. These additional products shall not significantly impact the volume or scope of the contract. economic and environmental goalsIn support of the State’s economic and environmental goals, we encourage you to consider the following elements in responding to our bids. These are not a factor of award (unless otherwise specified in this document): Using environmentally preferable products and products that exceed EPA guidelines http://www.ga.wa.gov/PCA/Forms/EPA-Guideline-List-of-Products.doc Supporting a diverse supplier pool, including small, minority, and women-owned firms Featuring products made or grown in Washington CHECK LISTThe following checklist is provided for bidder's convenience only and identifies the bid documents that must be completed and submitted with bid package. Any bid packages received without these documents may be deemed non-responsive. (To check the box In Microsoft Word, double click box and select the “checked” field) Section 3.1 “Offer and Award” Section 3.2 “Bidder Information” Section 3.4 “Service Area” Section 3.7 “Pricing Worksheet” Appendix B (3-minimum) Customer References Signed Original plus Electronic Copy of Bid Response NOTE: Upon award, contractor(s) will have 15-days to provide the Office of State Procurement a copy of the WA State Business License and a copy of Certificate of Insurance (See section 5.3 INSURANCE) |