Interdepartmental Planned Goals Accomplished

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  Opportunities for student learning and ties with CON were fostered by serving as a clinical practicum site for two NP candidates, a supervised site for a DNP student’s (Marianne Sullivan) flu project, hiring and training RN students for work study, supervising student nurses at the flu clinics and employing two faculty members as per diem NP’s.
  
• 
  Directors of SHS and CC discussed patient cases and referral process.
  
• 
  Director attended two programs sponsored by Unity House
  
• 
  Director attended a program sponsored by CWGS.
  

• 
  Director joined COPE, the Opioid crisis team for the town of Dartmouth. As a result of this linkage, we were able to be cognizant of town resources and response to the crisis and to obtain a drug drop off box, which is housed at Public Safety.
  
• 
  Director arranged for Public Safety to obtain a Massachusetts prescriptive license to carry Narcan
  
• 
  Narcan was obtained for SHS, an administration protocol written, and providers trained in its administration.
  
• 
  Sharon Keating, a faculty member from CON, was hired and oriented as a per diem NP. Her credentialing process with insurances has been completed.
  
• 
  Assisted with two student projects, one with providing congregate data for a patient flow analysis project, and one with a project related to physical arrangement of supplies in a clinic setting.
  
• 
  Director served on the search committee for the Director of Counseling.
  

Submitted by Lucinda Poudrier-Aaronson, Director

This past year, our main focus was trying to stay afloat when experiencing staff vacancies and yet remain focused on academic initiatives and connections. Despite being down our Assistant Director of First Year Residence and Academic Initiatives, as well as multiple Resident Director positions, we worked to intentionally enhance our Living Learning Communities (LLCs). Strategic relocation of themes, working with individual faculty and staff, establishing programs, collaborating with campus partners, creating new programming spaces, revamping other commons spaces, and buying supplies to better serve students are examples of those efforts. We continue to work this summer to revamp and repurpose common space, and have working partnerships with several offices and academic areas that include CVPA, Engineering, Unity House, Nursing, and Civic Engagement. The Oak Glen Recreations Room (former Scoop Shop space) was completed will fully open in September 2016.

• 
  Continued attempts at Campus Facilities management communication and collaboration through (almost) monthly meetings
  
• 
  Continued review of nightly RD duty log’s facilities related calls; tracking call data by call type as well as time of day to inform staffing and management concerns
  
• 
  After-Hours Facilities Response rubric developed to train RAs and RDs to call from response
  
• 
  Common space enhancement (paint, carpet, added furniture, dry erase boards).
  
• 
  Operation Tidy Bowl implemented in Roberts Hall bathrooms (Summer 2015)
  
• 
  Painted the interior of Willow Hall, and as needed in Cedar Dell and other halls
  
• 
  Furniture replacement in Willow Hall (single beds replace full size)
  
• 
  Window covering replacement continued in upperclass halls (Aspen/Ivy); FY halls are complete
  

• 
  Professional Staff- Never fully staffed all year, however we continue to move forward as needed. We have challenged attitudes and behaviors as appropriate. Proceeding with a sense of accountability and high expectation remains necessary but harder to accomplish with obvious lack of staff.
  
• 
  RD Training- Summer 2015 we continued to stay focused on our core goals and our committee work that guided our practice throughout the year. This year, RDs participated in diversity and inclusion trainings and will soon again participate in July at the HRE Kickoff Workshop. Additionally, we will look to include workshops and discussion around interpersonal relationships and appropriate boundaries in the workplace including interactions with students.
  
• 
  RA’s- This year brought an awesome group of highly involved and dedicated students. We believe this was one of our stronger years for student staffing.
  
• 
  Programming- RA staff completed their newly modified programming requirements this year, and we had a great turn out from residents.
  
• 
  RSA- They have become more organized and are beginning to function as an organization evidenced by more meetings, in house trainings and planning of events, retreats, etc. The E- Board attended their first conference this year and came back very motivated. They ended the spring semester having planned a bunch of activities for the upcoming academic year and are planning a retreat this August to jump start the year.
  

1. 
   Administrative Operations
   

• 
  Active participation and leadership provided for University’s Housing Demand Study from RFP and beyond during the academic year.
  
• 
  Fall 2015 opened with vacancies throughout all four FY Halls including the rooms intentionally offline and thinned out vacancies in triples and quads. This was our fifth year in a row we opened with vacancies.
  
• 
  Room Selection housing deposits were once again accepted by University Enrollment Center, and for 4^th year we only took a deposit if a student's outstanding past due balance (PDB) to the University was under $500.
  
• 
  Other Room Selection successes included: The exact same % of eligible enrolled upperclass students made pre-payments (deposits) for Fall 2016 as did for Fall 2015 (58%); approximately 50 commuter upperclass students made deposits for Fall 2016 as did for Fall 2015; all 2,503 returning, upperclass students who placed an on-time deposit were able to participate in the online process.
  
• 
  As of mid-July 2015, all upperclass students who made late deposits for Fall 2015 and were subsequently waiting for an assignment had been offered a room assignment at least one time.
  
• 
  FY students signed and submitted their housing contract online in Spring 2016 for Fall 2016 rooms. This was in addition to already being able to retrieve their room assignment and roommate information online later in the summer. This online environment prevented mass mailing and promoted an earlier need for new students to “log in” to housing portal and the use of their email and COIN prior to arriving on campus for Fall 2015.
  
• 
  Despite less than full residence halls (90% average annual occupancy) and unexpected budget impacts (Transportation & increased Overhead Assessment) we ended the fiscal year with net income and thankfully, a positive ending cash balance.
  
• 
  Managing ADA accommodations continues to be a challenge, but we were successful in initiating a University policy for Assistance and Service animals on campus.
  

2. 
   Sustainability
   

• 
  Supported 6 student interns through summer 2015
  
• 
  Launched the New2U Yard Sale program
  
• 
  Successfully operated the recycling program and the transition to a campus-wide single stream approach
  
• 
  Completed the Green Fee recycling bin project
  
• 
  Completed the Green Fee bottle filling station project
  
• 
  Completed the Green Fee water bottle distribution project to all incoming students
  
• 
  Initiated ground work for the Green Fee electric vehicle charging project
  
• 
  Worked with the UMass Sustainability Council to write a policy for the University system on sustainability
  
• 
  Prepared the recycling program to return to the Facilities Operations team
  
• 
  Conducted another successful Move Out collection program using less labor and no student employee hiring challenges
  
• 
  Co-sponsored the Sustainable Innovations Day with Net Impact and the Business Innovation Research Center after the former faculty champion left campus last year (Adam Sulkowski). This included the 8^th annual Green Awards program
  
• 
  Sponsored 6 movies on sustainable themes
  
• 
  Conducted programs for America Recycles Day, Earth Day, Arbor Day
  
• 
  Supported community events like Party for the Planet and New Bedford Credit Union’s Energy Awareness campaign, the Connecting for Change Conference and the Earth Eve AHA Night program in New Bedford
  
• 
  Continued to support the Hunger Initiative and their work in both the Cedar Dell Garden and in operating two locations for their food pantries
  
• 
  Planted cedar trees at both Cedar Dell West and Cedar Dell South as a part of our “Namesake Tree Project” (Arbor Day celebration)
  
• 
  Documented the progress of the NORESCO behavior change programs. 70% of our residential students report washing their clothes in cold water more often. 59% also report taking shorter showers and 53% report unplugging unused electronic items as a result of our programs.
  
• 
  Conducted a pilot shower study in the fall. We discovered that 60% of our showering minutes are used by only 40% of our students. We need to target specific messaging to that group to help bring them more in line with the vast majority of our students who are showering for less than 15 minutes.
  
• 
  Worked with the Marketing group to conceive, create and publish the Alumni Magazine that focused on Sustainability.
  
• 
  Supported the Sustainability Studies program by providing classroom presentations on how we implement sustainable programs within the operations of the university.
  
• 
  Supported their collective efforts to move forward the Environmental Science and Sustainability BA and BS programs
  
• 
  Attended Dartmouth Pathways Committee meetings to encourage alternative transportation and bike paths and their connection to the University
  
• 
  Participated in the Leading By Example meetings every other month to learn of energy savings programs and grants available through the Department of Energy
  
• 
  Attended the UMass Sustainability Council monthly meetings and retreat
  
• 
  Monitored the implementation of the new waste contract and single stream recycling program for the University
  
• 
  Initiated conversations regarding the acquisition of battery-electric vehicles (BEV’s) to be used on campus and supported through state grants
  
• 
  Supported the campus decision to sign the resiliency commitment through the President’s Climate Commitment
  
• 
  Supported the GAEA Climate Summit by facilitating showing the HBO Documentary “Saving Our Tomorrow” at Our Sister School and at the Whaling Museum and hosted the producer and one of the subjects of the film during their visit to campus and the community
  
• 
  Coordinated the Jane Goodall events on campus, including an essay contest for regional K-12 students, a Green Fair involving 25 displays of environmental projects from the region, the creation of several Roots & Shoots chapters (Jane Goodall International student groups) as well as the lecture in the gym to a capacity crowd
  
• 
  Launched the Green Rooms program in residence hall rooms. This included 180 rooms that were verified to achieve either a blue, gold or green status
  
• 
  Prepared the Green Office program for launch as well in the fall
  
• 
  Tracked the usage data for the water bottle filling stations.
  

Submitted by Tina Bruen, Director

The current International Student & Scholar Center (ISSC) evolved from a one person office established in October of 2000. The regulatory processes, at that time, were a small percentage of the original responsibilities and there was a greater emphasis on student and program development. Sixteen years later the primary focus for the ISSC is regulatory compliance, data collection and data management.

• 
  Documentation of process and procedures in ISSC as an on-going practice.
  
• 
  Continued growth of a comprehensive and relevant web site (limited by temporary hire policies).
  
• 
  Continued implementation of the Sunapsis database (case management software with SEVIS interface).
  
• 
  Successful implementation of process and procedures for new STEM Extension change.
  
• 
  Resources for tax filing for students & scholars.
  
• 
  Campus Resource for a variety of situations involving international individuals.
  
• 
  Support to academic affair departments when hosting international individuals.
  
• 
  Partners in system wide development of consistent practices across all campuses.
  
• 
  Partner with HR in the utilization of PSHR as it pertains to F-1 students and J-1 Scholars in Sunapsis.
  
• 
  Excellent relationship with regional SEVP Field Representative.
  
• 
  Excellent response to unannounced campus site visit from US ICE.
  
• 
  Close working relationship with system colleagues and immigration attorney in General Counsel’s Office and President’s Office.
  
• 
  Along with system colleagues developing Sunapsis e forms for public use.
  
• 
  Staff education in the form of webinars, meetings, in person immigration presentation both locally and nationally, email lists and chats.
  
• 
  Created digital files for new student check in for Spring 2016 versus paper files.
  
• 
  Begun process of digitizing files for active students.
  
• 
  Regular emails to students and scholars about important immigration information, campus and cultural events, university process and procedures and US and MA holidays.
  
• 
  Starting in Spring 2016, scanned documents when checking in new students as opposed to making paper copies.
  

Activities provided:

• 
  International Student and Scholar Advising.
  
• 
  Day to day SEVIS reporting.
  
• 
  Orientation Leader Hiring and Intercultural Training.
  
• 
  Fall 2015 New International Student Orientation.
  
• 
  Spring 2016 New International Student Orientation.
  
• 
  New Scholar Orientations.
  
• 
  Optional Practical Training Workshops.
  
• 
  Curricular Practical Training Workshops.
  
• 
  F-1 and J-1 Regulation Presentations to various cohorts and departments.
  
• 
  Present or coordinate International Education Week Activities.
  
• 
  Chancellor’s Thanksgiving Dinner for International Students.
  
• 
  Bus Trip to Wrentham Outlets.
  
• 
  Immigration Attorney Presentation.
  

• 
  Continued implementation of Sunapsis features within the University system.
  

• 
  Develop, maintain, and/or update the guidelines, processes and procedures that provide the tools for degree seeking students (F-1), exchange visitors (J-1), their dependents, and the University to maintain compliance with the required federal and state regulations.
  

• 
  Provide direct support to, or make appropriate referrals for, international student and scholars with regard to pre arrival, post arrival, and personal matters.
  

• 
  Collaborate regarding F and J visa holders with various offices including but not limited to Undergraduate and Graduate Admissions, Student Affairs, Deans, Academic departments, International Programs Office, the Office for Institutional Compliance, Institutional Resources, and Human Resources.
  

• 
  Serve as a resource to the campus community regarding regulatory issues.
  

• 
  Provide support and when appropriate and/or available resources to students and campus groups seeking to educate the community regarding international culture and specific holiday celebrations.
  

• 
  Supporting an increasing international student and scholar population throughout ever changing federal regulations
  

• 
  Develop and maintain process and procedure for smaller specialized cohorts of students
  

• 
  Advising University offices about changing regulatory processes and procedures
  

• 
  Ensuring accessible and current information on the ISSC website when possible
  

• 
  Providing ad hoc workshops and presentations
  

• 
  Utilizing Sunapsis software
  

• 
  Batch registration
  

• 
  Case management notes
  

• 
  Increased organization and efficiency of data management
  

• 
  Beginning E-form development
  

• 
  Beginning the transition to paperless
  

• 
  Maintaining accuracy and consistency of F-1 and J-1 regulatory information (Training, Sunapsis, and Professional Development) to the best of our ability with limited staff/resources.
  

• 
  Continuing a positive team-centered environment and enhancing team building amongst professional staff in the center (example: the annual all day professional staff meeting).
  

Submitted by Rabbi Jacqueline Satlow, Director

Each religious group also programs independently. I will provide a separate short summery for each religious group.