European commission terms of reference

Lump sums No lump sums are foreseen in this contract. 6.7. Expenditure verification

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• 7. REPORTING
• 7.2. Submission approval of reports

6.6. Lump sums No lump sums are foreseen in this contract. 6.7. Expenditure verification The provision for expenditure verification covers the fees of the auditor charged with verifying the expenditure of this contract in order to proceed with the payment of any pre-financing instalments and/or interim payments. The provision for expenditure verification for this contract is EUR 30,000. This amount must be included unchanged in the Budget breakdown. This provision cannot be decreased but can be increased during execution of the contract. 7. REPORTING 7.1. Reporting requirements The Contractor will abide to the provision of Article 26 of the General Conditions to the contract. Interim reports must be prepared every six months during the period of execution of the contract. They must be provided along with the corresponding invoice, the financial report and an expenditure verification report defined in Article 28 of the General Conditions. There must be a final report, a final invoice and the financial report accompanied by an expenditure verification report at the end of the period of execution. The draft final report must be submitted at least one month before the end of the period of execution of the contract. Note that these interim and final reports are additional to any required in Section 4.2 of these Terms of Reference. Each report shall consist of a narrative section and a financial section. The financial section must contain details of the time inputs of the experts, of the incidental expenditure and of the provision for expenditure verification. The final report must be accompanied by the final invoice, the financial report and an expenditure verification report. 7.2. Submission & approval of reports Reports referred to above must be submitted to the EU Delegation at the address indicated in the contract. The reports must be written in English. The Project Manager is responsible for approving the reports. All reports will respect the format approved by the European Commission (available upon request from the Project Manager). The reports shall be submitted in hard copy and electronic format (as a single Word file). In addition to the above formal reports, the Contractor shall provide information on project progress as required by the EU Project Manager, and shall regularly inform the Project Manager of political, economic or institutional developments of relevance to the project. The Contractor shall provide the Project Manager with copies of all technical reports and publications produced under the contract and minutes of relevant meetings. Before the end of the contract, the Consultant will provide the Contracting Authority with all the documents/report/publications produced during the implementation of the project in electronic format. Download 67.98 Kb. Share with your friends: