3.5.3Valuating
Use
In Australia the standard configuration for foreign currency valuation methods is the strict lowest value principle (KTO).
NWP (lowest value principle) has been created.
Description: FC bal. per acct, print LIs, lowest cost principle
NWP postings are performed as follows:
Document Type = SA
Debit Bal. Exch. Rate Type = M
Credit Bal. Exch. Rate Type = M
Determine Exchange Rate Type from Account Balance.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OB59
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Define Valuation Methods
| -
On the Change View Foreign Currency Valuation Methods: Overview screen, choose New Entries.
-
On the New Entries: Details of Added Entries screen, make the following entries:
Valuation Method
|
Description
|
Strict Lowest Value Principle
|
Lowest Value Principle
|
Document Type
|
Exch. Rate Type for Debit Bal
|
Exch. Rate Type for Credit Bal
|
Determ. Exch. Rate Type from Acct. Bal.
|
KTO
|
FC bal.per acct, print LI's, strict lowest princip
|
X
|
|
SA
|
M
|
M
|
X
|
NWP
|
FC bal.per acct, print LI's, lowest cost principle
|
|
X
|
SA
|
M
|
M
|
X
| -
Choose Save.
3.5.3.2Defining Valuation Areas
Use
In this IMG activity, you define your valuation areas for your closing operations. With the valuation areas, you can report different valuation approaches and post to different accounts. You can save the valuation result separately for each document item and use it for other closing operations (such as sorted lists).
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
SPRO
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Define Valuation Areas
| -
On the Change View Valuation Area: Overview screen, choose New Entries.
-
On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation
|
Valuation Method
|
Currency Type
|
Long text
|
YB
|
KTO
|
10 (Company Code Currency)
|
Valuation area BP
| -
Choose Save.
3.5.3.3Assigning Valuation Areas and Accounting Principles
Use
In this IMG activity, you assign the desired accounting principles to your valuation areas. You can use the valuation area for the reclassification or sorted list of payable and receivables and for foreign currency valuation. You can use the valuation area to apply in these reports the different valuation requirements of the accounting principles.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
SPRO
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Assign Valuation Areas and Accounting Principles
| -
On the Change View Assignment of Valuation Area to Accounting Principles: Overview screen, choose New Entries.
-
On the New Entries: Overview of Added Entries screen, make the following entries:
Valuation area
|
Acc. Princ.
|
YB
|
GAAP
| -
Choose Save.
3.5.3.4Foreign Currency Valuation: Account Determination For OI Exch.Rate Differences
Use
You can activate the translation posting for each company code. In the following table, the Currency and Crcy Type fields are not maintained (default value = no entry).
Comment: The bank subaccounts are not valuated. Before the balance sheet is prepared, accounts are cleared upon presentation of the bank statement.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBA1
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Foreign Currency Valuation ® Prepare Automatic Postings for Foreign Currency Valuation
| -
On the Maintain FI Configuration: Automatic Posting – Procedures screen, choose the following entry:
Description
|
Transaction
|
Exchange Rate Dif.: Open Items/GL Acct
|
KDF
| -
If a dialog box Enter Chart of Accounts appears, make the following entry:
-
-
On the Change View Acct Determination for OI Exch.Rate Differences: Overview screen, choose New Entries.
-
On the New Entries: Details of Added Entries screen, make the following entries:
Chart of accounts
|
G/L account
|
Currency
|
Currency type
|
Loss
|
Gain
|
Val.loss 1
|
Val.gain 1
|
Bal. Sheet adj. 1
|
YAAU
|
102010
|
|
|
650040
|
700020
|
650050
|
700030
|
102080
|
YAAU
|
102030
|
|
|
650040
|
70020
|
650050
|
700030
|
102080
|
YAAU
|
110000
|
|
|
650040
|
700020
|
650050
|
700030
|
110020
|
YAAU
|
110010
|
|
|
650040
|
700020
|
650050
|
700030
|
110020
|
YAAU
|
110030
|
|
|
650040
|
700020
|
650050
|
700030
|
110050
|
YAAU
|
110040
|
|
|
650040
|
700020
|
650050
|
700030
|
110050
|
YAAU
|
110060
|
|
|
650040
|
700020
|
650050
|
700030
|
110070
|
YAAU
|
210000
|
|
|
650040
|
700020
|
650050
|
700030
|
210020
|
YAAU
|
210010
|
|
|
650040
|
700020
|
650050
|
700030
|
210020
|
YAAU
|
210030
|
|
|
650040
|
700020
|
650050
|
700030
|
210050
|
YAAU
|
210040
|
|
|
650040
|
700020
|
650050
|
700030
|
210050
|
YAAU
|
210060
|
|
|
650040
|
700020
|
650050
|
700030
|
210070
| -
Choose Save.
3.5.3.5Foreign Currency Valuation: Account balances
Use
The valuation of foreign currency balances requires a special key that is assigned the gain and loss accounts for posting any exchange rate differences that occur during valuation. You can freely define this key. You then enter it in the master records of the accounts that you want to valuate. To post the differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBA1
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Valuate ® Foreign Currency Valuation ® Prepare Automatic Postings for Foreign Currency Valuation
| -
On the Maintain FI Configuration: Automatic Posting – Procedures screen, choose the following entry:
-
Description
|
Transaction
|
Exch. Rate Diff. using Exch. Rate Key
|
KDB
|
3. If a dialog box Enter Chart of account appears, make the following entries:
-
-
On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries:
-
CoA
|
Transaction
|
Exchange rate difference key
|
Expense account
|
E/R gains account
|
YAAU
|
KDB
|
|
650040
|
700020
|
YAAU
|
KDB
|
USD
|
650040
|
700020
|
5. Choose Save.
3.5.3.6Defining Sort Method / Adjustment Accounts for Regrouping Receivables
Use
In this activity you define your sort method.
You define the periods for the remaining terms of receivables and payable. For each period, you can specify whether transfer postings are to be made for customer, vendor, or G/L accounts.
You can also define the accounts in this activity (or you can define the accounts in the next passage).
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBBU
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
| -
On the Change View Sort Methods: Overview screen, choose the following entry:
Interval
|
Description
|
SAP
|
SAP(EU 93 fin.stat.guidelines)
| -
Go to the next activity to continue.
3.5.3.7Def. Sort Meth. and Adjustment Accts - Receivables
Use
You define the periods for the remaining terms of receivables.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBBU
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
| -
In the dialog structure, double-click Receivables and check the following entries:
Sort Method
|
From
|
Time Unit
|
Description
|
Cust. Post
|
Vend. Post
|
G/L posting
|
Ac.
|
Acct. Determ.
|
SAP
|
000
|
3
|
Receivables <= 1 year
|
|
X
|
X
|
Account
|
V00
|
SAP
|
001
|
3
|
Receivables > 1 Jahr
|
X
|
X
|
X
|
Account
|
V01
| -
If you want to define the accounts in this activity, choose ® Account in the first line, otherwise this activity is finished.
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Targ.acct
|
YAAU
|
V00
|
210000
|
210020
|
110080
|
YAAU
|
V00
|
210010
|
210020
|
110080
|
YAAU
|
V00
|
210030
|
210050
|
110080
|
YAAU
|
V00
|
210040
|
210050
|
110080
|
YAAU
|
V00
|
210060
|
210070
|
110080
| -
Choose Save.
-
Choose Back (F3).
-
On the Change View Receivable: Overview screen, choose ® Account in the second line.
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Targ.acct
|
YAAU
|
V01
|
110000
|
110020
|
150000
|
YAAU
|
V01
|
110010
|
110020
|
150000
|
YAAU
|
V01
|
110030
|
110050
|
150010
|
YAAU
|
V01
|
110040
|
110050
|
150010
|
YAAU
|
V01
|
110060
|
110070
|
150020
|
YAAU
|
V01
|
210000
|
210020
|
150030
|
YAAU
|
V01
|
210010
|
210020
|
150030
|
YAAU
|
V01
|
210030
|
210050
|
150030
|
YAAU
|
V01
|
210040
|
210050
|
150030
|
YAAU
|
V01
|
210060
|
210070
|
150030
| -
Choose Save.
3.5.3.8Def. Sort Meth. and Adjustment Accts - Payables
Use
You define the periods for the remaining terms of payable.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBBU
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Sort Method and Adjustment Accounts for Regrouping Receivables/Payables
| -
On the Change View Payables: Overview screen, check the following entries:
Sort Method
|
Descending
|
Time Unit
|
Description
|
Cust. Post
|
Vend. Post
|
G/L posting
|
Ac.
|
Acct. Determ.
|
SAP
|
000
|
3
|
Liabilities <= 1 year
|
X
|
|
X
|
Account
|
V02
|
SAP
|
001
|
3
|
Liabilities > 1 and <= 5 years
|
X
|
X
|
X
|
Account
|
V03
|
SAP
|
005
|
3
|
Liabilities > 5
|
X
|
X
|
X
|
Account
|
V04
| -
Choose Account in the first line.
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Target Acct
|
YAAU
|
V02
|
110000
|
110020
|
210080
|
YAAU
|
V02
|
110010
|
110020
|
210080
|
YAAU
|
V02
|
110030
|
110050
|
210080
|
YAAU
|
V02
|
110040
|
110050
|
210080
|
YAAU
|
V02
|
110060
|
110070
|
210080
| -
Choose Save.
-
Choose Back (F3).
-
Choose Account in the second line.
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Target Acct
|
YAAU
|
V03
|
110000
|
110020
|
290000
|
YAAU
|
V03
|
110010
|
110020
|
290000
|
YAAU
|
V03
|
110030
|
110050
|
290000
|
YAAU
|
V03
|
110040
|
110050
|
290000
|
YAAU
|
V03
|
110060
|
110070
|
290000
|
YAAU
|
V03
|
210000
|
210020
|
250000
|
YAAU
|
V03
|
210010
|
210020
|
250000
|
YAAU
|
V03
|
210030
|
210050
|
250020
|
YAAU
|
V03
|
210040
|
210050
|
250020
|
YAAU
|
V03
|
210060
|
210070
|
250040
| -
Choose Save.
-
Choose Back (F3).
-
Choose Account in the third line.
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Target Acct
|
YAAU
|
V04
|
110000
|
110020
|
290010
|
YAAU
|
V04
|
110010
|
110020
|
290010
|
YAAU
|
V04
|
110030
|
110050
|
290010
|
YAAU
|
V04
|
110040
|
110050
|
290010
|
YAAU
|
V04
|
110060
|
110070
|
290010
|
YAAU
|
V04
|
210000
|
210020
|
250010
|
YAAU
|
V04
|
210010
|
210020
|
250010
|
YAAU
|
V04
|
210030
|
210050
|
250030
|
YAAU
|
V04
|
210040
|
210050
|
250030
|
YAAU
|
V04
|
210060
|
210070
|
250050
| -
Choose Save.
3.5.3.8.1Adjustment Accounts for Receivables/Payables by Maturity
Use
In this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payable according to their maturity (remaining term).
If you have selected the ® Account in the last step, this activity is done.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBBV
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Account (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Adjustment Accts for Receivables/Payables by Maturity
| -
On the Maintain FI Configuration: automatic Posting – Procedures screen, choose the first line.
-
If a dialog box with Enter Chart of Accounts appears, make the following entry:
-
Choose Continue (Enter).
-
On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries:
CoA
|
Trans. Key
|
Accts. to be Adjusted
|
adjustment. Acct.
|
Target Acct.
|
YAAU
|
V00
|
210000
|
210020
|
110080
|
YAAU
|
V00
|
210010
|
210020
|
110080
|
YAAU
|
V00
|
210030
|
210050
|
110080
|
YAAU
|
V00
|
210040
|
210050
|
110080
|
YAAU
|
V00
|
210060
|
210070
|
110080
| -
Choose Next Operation (F6).
-
On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
Chat of accounts
|
Transaction
|
Reconciliation
|
Adjustment
|
Target Acct
|
YAAU
|
V01
|
110000
|
110020
|
150000
|
YAAU
|
V01
|
110010
|
110020
|
150000
|
YAAU
|
V01
|
110030
|
110050
|
150010
|
YAAU
|
V01
|
110040
|
110050
|
150010
|
YAAU
|
V01
|
110060
|
110070
|
150020
|
YAAU
|
V01
|
210000
|
210020
|
150030
|
YAAU
|
V01
|
210010
|
210020
|
150030
|
YAAU
|
V01
|
210030
|
210050
|
150030
|
YAAU
|
V01
|
210040
|
210050
|
150030
|
YAAU
|
V01
|
210060
|
210070
|
150030
| -
Choose Next Operation (F6).
-
On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Target Acct
|
YAAU
|
V02
|
110000
|
110020
|
210080
|
YAAU
|
V02
|
110010
|
110020
|
210080
|
YAAU
|
V02
|
110030
|
110050
|
210080
|
YAAU
|
V02
|
110040
|
110050
|
210080
|
YAAU
|
V02
|
110060
|
110070
|
210080
| -
Choose Next Operation (F6).
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Target Acct
|
YAAU
|
V03
|
110000
|
110020
|
290000
|
YAAU
|
V03
|
110010
|
110020
|
290000
|
YAAU
|
V03
|
110030
|
110050
|
290000
|
YAAU
|
V03
|
110040
|
110050
|
290000
|
YAAU
|
V03
|
110060
|
110070
|
290000
|
YAAU
|
V03
|
210000
|
210020
|
250000
|
YAAU
|
V03
|
210010
|
210020
|
250000
|
YAAU
|
V03
|
210030
|
210050
|
250020
|
YAAU
|
V03
|
210040
|
210050
|
250020
|
YAAU
|
V03
|
210060
|
210070
|
250040
| -
Choose Next Operation (F6).
-
On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
Chart of Accounts
|
Transaction
|
Reconciliat.
|
Adjustment
|
Target Acct
|
YAAU
|
V04
|
110000
|
110020
|
290010
|
YAAU
|
V04
|
110010
|
110020
|
290010
|
YAAU
|
V04
|
110030
|
110050
|
290010
|
YAAU
|
V04
|
110040
|
110050
|
290010
|
YAAU
|
V04
|
110060
|
110070
|
290010
|
YAAU
|
V04
|
210000
|
210020
|
250010
|
YAAU
|
V04
|
210010
|
210020
|
250010
|
YAAU
|
V04
|
210030
|
210050
|
250030
|
YAAU
|
V04
|
210040
|
210050
|
250030
|
YAAU
|
V04
|
210060
|
210070
|
250050
| -
Choose Save.
3.5.3.8.2.1Defining Adjustment Accounts for Changed Reconc.Acct.: posting Keys
Use
In this activity you define the numbers of the accounts for the automatic transfer postings, which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBBW
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Adjustment Accts for Changed Reconciliation Accounts
| -
When a dialog box appears, make the following entry:
-
Choose Continue (Enter).
4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose Posting Key and make the following entries:
-
Transaction Key
|
Standard Posting Key Debit
|
Standard Posting Key Credit
|
A00
|
40
|
50
|
5. Choose Save.
3.5.3.8.2.2Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings
Use
In this activity you define the numbers of the accounts for the automatic transfer postings, which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBBW
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Adjustment Accts for Changed Reconciliation Accounts
| -
On the Maintain FI Configuration: Automatic Posting - Accounts screen, make the following entries:
Chart of accounts
|
Transaction
|
Reconciliation Account
|
adjustment. account
|
YAAU
|
A00
|
110000
|
110020
|
YAAU
|
A00
|
110010
|
110020
|
YAAU
|
A00
|
110030
|
110050
|
YAAU
|
A00
|
110040
|
110050
|
YAAU
|
A00
|
110060
|
110070
|
YAAU
|
A00
|
210000
|
210020
|
YAAU
|
A00
|
210010
|
210020
|
YAAU
|
A00
|
210030
|
210050
|
YAAU
|
A00
|
210040
|
210050
|
YAAU
|
A00
|
210060
|
210070
| -
Choose Save.
3.5.3.8.3Defining Alternative Reconciliation Account for Customers
Use
In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.
The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OBXY
|
IMG menu
|
Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Postings with Alternative Reconciliation Account ® Other Special G/L TransactionsDefine Alternative Reconciliation Accounts for Customers
| -
On the Maintain Accounting Configuration: Special G/L- List screen, choose Choose (F2) on the following entry:
-
Account type
|
Special G/L ind.
|
Name
|
Description
|
D
|
D
|
Dbt rec
|
Doubtful Receivables
|
3. If a dialog box appears, make the following entry:
-
4. On the Maintain Accounting Configuration: Special G/L-Accounts screen, make the following entries:
-
Chart of accounts
|
Account type
|
Special G/L ind.
|
Recon account
|
Special G/L account
|
YAAU
|
D
|
D
|
110000
|
240040
|
YAAU
|
D
|
D
|
110010
|
240040
|
YAAU
|
D
|
D
|
110030
|
240040
|
YAAU
|
D
|
D
|
110040
|
240040
|
5. Choose Save.
3.5.4Period End Reporting
Use
In this activity:
-
You define the versions you need to create a balance sheet and profit and loss statement.
You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.
-
You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy. You can Choose the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.
Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the Comments to financial statement in the G/L account information system.
The financial statement version is a copy of the IKR version for Accounting. It has been renamed YAAU.
Procedure
-
Access the activity using one of the following navigation options:
Transaction code
|
OB58
|
IMG menu
|
Financial Accounting (NEW) ® General Ledger Accounting (New) ® Master Data ® GL Accounts ® Define Financial Statement Versions
| -
On the Change View Financial Statement Versions: Overview screen, choose New Entries.
-
On the New Entries: Details of Added Entries screen, make the following entries:
FIN.Stmt.Version
|
Name
|
Maint. language
|
Chart of Accounts
|
YAAU
|
Financial Statement - Australia
|
EN
|
YAAU
| -
Choose Save.
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