External Financial Accounting (102)

3.5.3.8.1Adjustment Accounts for Receivables/Payables by Maturity

In this activity you define the numbers of the accounts required for the adjustment postings that sort the receivables and payable according to their maturity (remaining term).

If you have selected the ® Account in the last step, this activity is done.

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBBV
   IMG menu	Financial Accounting (NEW) ® General Ledger Account (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Adjustment Accts for Receivables/Payables by Maturity

2. 
   On the Maintain FI Configuration: automatic Posting – Procedures screen, choose the first line.
   
3. 
   If a dialog box with Enter Chart of Accounts appears, make the following entry:
   

   Chart of accounts
   YAAU

4. 
   Choose Continue (Enter).
   
5. 
   On the Maintain FI Configuration: Automatic Posting – Accounts screen, make the following entries:
   

   CoA	Trans. Key	Accts. to be Adjusted	adjustment. Acct.	Target Acct.
   YAAU	V00	210000	210020	110080
   YAAU	V00	210010	210020	110080
   YAAU	V00	210030	210050	110080
   YAAU	V00	210040	210050	110080
   YAAU	V00	210060	210070	110080

6. 
   Choose Next Operation (F6).
   
7. 
   On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
   

   Chat of accounts	Transaction	Reconciliation	Adjustment	Target Acct
   YAAU	V01	110000	110020	150000
   YAAU	V01	110010	110020	150000
   YAAU	V01	110030	110050	150010
   YAAU	V01	110040	110050	150010
   YAAU	V01	110060	110070	150020
   YAAU	V01	210000	210020	150030
   YAAU	V01	210010	210020	150030
   YAAU	V01	210030	210050	150030
   YAAU	V01	210040	210050	150030
   YAAU	V01	210060	210070	150030

8. 
   Choose Next Operation (F6).
   
9. 
   On the Maintain FI Configuration: automatic Posting – Accounts screen, make the following entries:
   

   Chart of Accounts	Transaction	Reconciliat.	Adjustment	Target Acct
   YAAU	V02	110000	110020	210080
   YAAU	V02	110010	110020	210080
   YAAU	V02	110030	110050	210080
   YAAU	V02	110040	110050	210080
   YAAU	V02	110060	110070	210080

10. 
    Choose Next Operation (F6).
    
11. 
    On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
    

    Chart of Accounts	Transaction	Reconciliat.	Adjustment	Target Acct
    YAAU	V03	110000	110020	290000
    YAAU	V03	110010	110020	290000
    YAAU	V03	110030	110050	290000
    YAAU	V03	110040	110050	290000
    YAAU	V03	110060	110070	290000
    YAAU	V03	210000	210020	250000
    YAAU	V03	210010	210020	250000
    YAAU	V03	210030	210050	250020
    YAAU	V03	210040	210050	250020
    YAAU	V03	210060	210070	250040

12. 
    Choose Next Operation (F6).
    
13. 
    On the Maintain FI Configuration: Automatic Postings-Accounts screen, make the following entries:
    

    Chart of Accounts	Transaction	Reconciliat.	Adjustment	Target Acct
    YAAU	V04	110000	110020	290010
    YAAU	V04	110010	110020	290010
    YAAU	V04	110030	110050	290010
    YAAU	V04	110040	110050	290010
    YAAU	V04	110060	110070	290010
    YAAU	V04	210000	210020	250010
    YAAU	V04	210010	210020	250010
    YAAU	V04	210030	210050	250030
    YAAU	V04	210040	210050	250030
    YAAU	V04	210060	210070	250050

14. 
    Choose Save.
    

3.5.3.8.2Adjustment Accounts for Changed Reconciliation Accounts

3.5.3.8.2.1Defining Adjustment Accounts for Changed Reconc.Acct.: posting Keys

Use

In this activity you define the numbers of the accounts for the automatic transfer postings, which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBBW
   IMG menu	Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Adjustment Accts for Changed Reconciliation Accounts

2. 
   When a dialog box appears, make the following entry:
   

   Chart of accounts
   YAAU

3. 
   Choose Continue (Enter).
   

4. On the Maintain FI Configuration: Automatic Posting Accounts screen, choose Posting Key and make the following entries:

Transaction Key	Standard Posting Key Debit	Standard Posting Key Credit
A00	40	50

5. Choose Save.

3.5.3.8.2.2Def. Adjustment Accnt.s f. Changed Reconc.Acct. Balance Sheet Transfer Postings

Use

In this activity you define the numbers of the accounts for the automatic transfer postings, which are made if the reconciliation accounts are changed. Postings are made to these accounts to sort the open items.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBBW
   IMG menu	Financial Accounting (NEW) ® General Ledger Accounting (New) ® Periodic Processing ® Reclassify ® Transfer and Sort Receivables and Payables ® Define Adjustment Accts for Changed Reconciliation Accounts

2. 
   On the Maintain FI Configuration: Automatic Posting - Accounts screen, make the following entries:
   

   Chart of accounts	Transaction	Reconciliation Account	adjustment. account
   YAAU	A00	110000	110020
   YAAU	A00	110010	110020
   YAAU	A00	110030	110050
   YAAU	A00	110040	110050
   YAAU	A00	110060	110070
   YAAU	A00	210000	210020
   YAAU	A00	210010	210020
   YAAU	A00	210030	210050
   YAAU	A00	210040	210050
   YAAU	A00	210060	210070

3. 
   Choose Save.
   

3.5.3.8.3Defining Alternative Reconciliation Account for Customers

Use

In this step, you define accounts in which the postings to a customer account are managed in the general ledger. The posting is automatically made to these accounts instead of to the normal reconciliation account.

The specification is dependent on account type, special G/L indicator, chart of accounts and reconciliation account.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBXY
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Postings with Alternative Reconciliation Account ® Other Special G/L TransactionsDefine Alternative Reconciliation Accounts for Customers

2. 
   On the Maintain Accounting Configuration: Special G/L- List screen, choose Choose (F2) on the following entry:
   

Account type	Special G/L ind.	Name	Description
D	D	Dbt rec	Doubtful Receivables

3. If a dialog box appears, make the following entry:

Chart of accounts
YAAU

4. On the Maintain Accounting Configuration: Special G/L-Accounts screen, make the following entries:

Chart of accounts	Account type	Special G/L ind.	Recon account	Special G/L account
YAAU	D	D	110000	240040
YAAU	D	D	110010	240040
YAAU	D	D	110030	240040
YAAU	D	D	110040	240040

5. Choose Save.

3.5.4Period End Reporting

3.5.4.1Creating Financial Statement Version

Use

In this activity:

• 
  You define the versions you need to create a balance sheet and profit and loss statement.
  

You can define versions for a specific chart of accounts, for a group chart of accounts, or without any specific assignment.

• 
  You then determine the financial statement items for your version.
  

You assign groups of accounts to the items at the lowest levels of the hierarchy. You can Choose the criteria that determine which items the accounts are displayed in. For example, accounts or groups of accounts can be assigned to particular items based on their balance.

Alternatively, you can also assign functional area intervals at the lowest level of the structure, instead of account intervals. Either account intervals or functional area intervals can be assigned to a financial statement item. You must explicitly define financial statement versions to which functional areas are assigned as such. You do this by setting the "Fun.area allowed" indicator. This financial statement version can then also be used by the Comments to financial statement in the G/L account information system.

The financial statement version is a copy of the IKR version for Accounting. It has been renamed YAAU.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OB58
   IMG menu	Financial Accounting (NEW) ® General Ledger Accounting (New) ® Master Data ® GL Accounts ® Define Financial Statement Versions

2. 
   On the Change View Financial Statement Versions: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   FIN.Stmt.Version	Name	Maint. language	Chart of Accounts
   YAAU	Financial Statement - Australia	EN	YAAU

4. 
   Choose Save.
   

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