External Financial Accounting (102)

3.3.5.6Dunning Procedure

3.3.5.6.1Defining Dunning Procedures

You enter the settings that control the dunning program by:

1. 
   Specifying the company codes to include in dunning.
   
2. 
   Setting up the dunning procedure you want to use (dunning interval, grace periods for the due date determination and number of dunning levels)
   
3. 
   Setting the dunning charges.
   
4. 
   Specifying the net payment due date at which a particular dunning level is reached.
   
5. 
   Specifying the dunning notice you want to send to your customers.
   

0001 Four-level dunning notice, every two weeks

YB30 Interest calculation after 30 days

The dunning procedure YB30 specifies that customers who do not pay within 30 days are automatically in arrears. The customers receive a dunning notice without interest amounts. From then on, interest is calculated for the open items using the interest calculation program (see also the section on the interest calculation program).

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	FBMP
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Dunning Procedures

2. 
   On the Maintain Dunning Procedure: List screen, choose Procedure 0001.
   
3. 
   On the Maintain Dunning Procedure: Overview screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   Name		Four-level dunning notice, every two weeks
   Dunning intervals in days		14
   No. of dunning levels		4
   Total due items from dunning level		3
   Min. days in arreas (acct)		6
   Line items grace periods		2
   Interest calculator		01
   Public hol cal ID	holiday calendar	AU	Australia
   Standard transaction dunning
   Ref. Dunning procedures for texts		0001

4. 
   Choose Dunning Levels.
   
5. 
   On the Maintain Dunning Procedure: Dunning levels screen, make the following entries:
   

   Field name	Description	User action and values				Comment
   Days in arrears		1	2	3	4
   		2	16	30	44
   Calculate interest		1	2	3	4
   Always dun?		1	2	3	4
   Print all items		1	2	3	4
   Payment deadline		1	2	3	4
   				10	7

6. 
   Choose Charges.
   
7. 
   On the Dunning Charges dialog box,, choose AUD.
   
8. 
   On the Maintain Dunning Procedure: Charges screen, make the following entries:
   

   Dunn. Level	Dunn. Charge
   1	5,00
   2	5,00
   3	10,00
   4	10,00

9. 
   Choose Minimum amounts.
   
10. 
    On the Minimm amounts dialog box choose AUD.
    
11. 
    On the Maintain Dunning Procedure: Minimum amounts screen,, make the following entries:
    

    Dun	minimum amount	Min. amount for interst
    1	1,00	1,00
    2	2,00	5,00
    3	5,00	10,00
    4	10,00	10,00

12. 
    Choose Dunning texts..
    
13. 
    On the Company Code/Account type dialog box, choose company 1000.
    
14. 
    On the Maintain Dunning Procedure: Dunning texts screen, make the following entries:
    

    Normal dunning procedure	Form
    1	YBAU_FIMA
    2	YBAU_FIMA
    3	YBAU_FIMA
    4	YBAU_FIMA
    Legal dunning procedures	YBAU_FIMA

15. 
    Choose Save.
    
16. 
    Choose Back and Back and maintain the next dunning procedure.
    
17. 
    On the Maintain Dunning Procedure: List screen, choose New procedure.
    
18. 
    On the Maintain Dunning Procedure: Overview screen, make the following entries:
    

    Field name	Description	User action and values	Comment
    Dunn. Procedure	Dunning procedure	YB30
    Name		Interest Calculation after 30 Days
    Dunning intervals in days		30
    No. of dunning levels		1
    Total due items from dunning level
    Min. days in areas (acct)
    Line items grace periods
    Interest calculator		01
    Public hol cal ID	holiday calendar	AU	Australia
    Standard transaction dunning
    Ref. Dunning procedures for texts		YB30

19. 
    Choose Dunning Levels.
    
20. 
    On the Maintain Dunning Procedure: Dunning levels screen, make the following entries:
    

    Field name	Description	User action and values	Comment
    Days in arrears		1
    Calculate interest		1
    Always dun?		1
    Print all items		1
    Payment deadline		1
    		7

21. 
    Choose Dunning texts..
    
22. 
    On the Company Code/Account type dialog box, choose company 1000.
    
23. 
    On the Maintain Dunning Procedure: Dunning texts screen, make the following entries:
    

    Normal dunning procedure	Form
    1	YBAU_FIMA
    Legal dunning procedures	YBAU_FIMA

24. 
    Choose Save.
    

3.3.5.6.1.1Defining Dunning Procedures (Dunning Control)

Use

In this activity you enter the settings that control the dunning program.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBVU
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable® Business Transactions ® Dunning ® Dunning Procedure ® Define Dunning Procedures

2. 
   Choose Environment Company Code Data.
   
3. 
   On the Change View Company Code Dunning Control: Overview screen, choose New Entries.
   
4. 
   On the New Entries: Overview of Added Entries screen, make the following entries.
   

Field name	Description	User action and values	Comment
CoCd	Company Code	1000
By don. Ar.	by dunning area
Ref.CoCode	Reference company code	1000
Sort. MHNK		K1
Sort. MHND		P1
Dun CoDC		1000

5. 
   Choose Save.
   

3.3.5.6.1.2Defining Interest Rates

Use

In this activity, you specify for each interest indicator

• 
  Which interest rate is to be used for debit or credit balances
  

• 
  The currency in which the interest is to be calculated
  

• 
  The date as of which the entry for the interest indicator is valid
  

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OB42
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Dunning ® Dunning Procedure ® Define Interest Rates

2. 
   On the Change View Interest Rates: Overview screen, make the following entries.
   

   Field name	Description	User action and values	Comment
   Int ID		01
   Crcy	Currency	AUD
   Valid from		01.01.1991	Choose latest date
   Debit %		7.68
   Cred. %		7.68

3. 
   Choose Save.
   

3.3.5.6.2Printout

3.3.5.6.2.1Allowing Dunning with SmartForms

Use

You have the possibility to use either SAPscript forms or Smart Forms in the dunning procedure. In this transaction you have to specify which forms are used for dunning in this system.

This table is cross-client. Any changes you make in this table takes effect in all clients of your system.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	BF31
   IMG menu	Financial Accounting (NEW)Financial Accounting Global Settings (New)ToolsCustomer EnhancementsBusiness Transaction Events

2. 
   From the menu, choose Settings P/S Modules … of an SAP Application.
   
3. 
   On the Change View “Publish&Subscribe BTE: SAP Enhancement”: Overview screen, check or make the following entries.
   

   Field name	Description	User action and values	Comment
   Event	Event (Business Transaction Event)	00001720	This entry already exists.
   Country	Ctr (Country ISO Code)	Blank
   Appl.	Appl. (Application Indicator for BTE)	FI-FI
   Funct	Function Module	FI_PRINT_DUNNING_NOTICE_SMARTF	This function module needs to be entered if Smartforms should be used.

4. 
   Choose Save.
   

3.3.5.7Interest Calculation

3.3.5.7.1Interest Calculation

3.3.5.7.1.1Defining Reference Interest Rates

Use

In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBAC
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Interest Calculation ® Interest Calculation ® Define Reference Interest Rates

2. 
   On the Change View Define Reference Interest Rate: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   Ref.Int.Rate	Reference Interest rate	UICAUD
   Long Text		Credit Interest
   Description		Credit Interest
   Date from		01.01.1999
   Currency		AUD
   Finan. center

4. 
   Choose New Entries.
   
5. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   Ref.Int.Rate	Reference Interest rate	UIDAUD
   Long Text		Debit Interest
   Description		Debit Interest
   Date from		01.01.1999
   Currency		AUD
   Finan. center

6. 
   Choose Save.
   

3.3.5.7.1.2Defining Time-Based Terms

Use

In this step, you define your reference interest rates by entering a key and a mnemonic name. All other fields are purely informative.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OB81
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable® Business Transactions ® Interest Calculation ® Interest Calculation ® Define Time-Based Terms

2. 
   On the Change View Time-Dependent Interest Terms: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Int. Calc. Indicator	Currency Key	Eff. from	Sequential number	Term (Debit/Credit Interest)	Reference Interest	Premium
   01	AUD	01.01.2001	1	Debit interest: arrears interest calc.	UIDAUD	10
   01	AUD	01.01.2001	2	Credit interest: arrears interest calc.	UICAUD	7

4. 
   Choose Save.
   

3.3.5.7.1.3Entering Interest Values

Use

An interest rate has been defined for the discount rate.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OB83
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable/ Accounts Payable ® Business Transactions ® Interest Calculation ® Interest Calculation ® Enter Interest Values

2. 
   On the Change View Reference Interest Rate Values: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   Reference		UICAUD
   Valid from		01.01.2001
   Int.Rate	Interest Rate	7.0000000

4. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   Reference		UIDAUD
   Valid from		01.01.2001
   Int.Rate	Interest Rate	10.0000000

5. 
   Choose Save.
   

3.3.5.7.2Interest Posting

3.3.5.7.2.1A/R: Calculation of Interest on Arrears

Use

In this step, you define the specifications for posting the interest calculated as interest on arrears. The account determination is carried out via the posting interface of application 0002 (interest on arrears). Document type DV has been created for posting the interest. This enables you to exclude the interest when performing dunning, for example.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBV1
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Interest Calculation ® Interest Posting ® A/R: Calculation of Interest on Arrears

2. 
   On the Maintain Account Determination: Posting Specifications screen, choose Accounts.
   
3. 
   On the Chart of Accounts dialog box, choose chart of accounts YAAU.
   
4. 
   On the Maintain Account Determination: Accounts screen, make the following entries:
   

   Account Symbol	Currency	G/L Account
   0001	+	760060
   0002	+	650030
   1000	+	+

5. 
   Choose Save.
   

3.3.5.8Closing

3.3.5.8.1Count

3.3.5.8.1.1Defining Reply Addresses for Balance Confirmation

Use

In this step, you define the address to which the customers or vendors are to send their reply for the balance confirmation. Since this address is different from the company code address, this specification is important. You can define several addresses under one ID for every company code. Specify the required identification for every program run.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transaction ® Closing ® Count ® Balance Confirmation Correspondence ® Define Reply Addresses for Balance Confirmation

2. 
   On the Change View Company Code-Dependent Address Data: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Overview of Added Entries screen, make the following entries:
   

Field name	Description	User action and values	Comment
CoCd	Company Code	1000
AdrID	Adress-Identification	100

4. On the Edit address: 1000 100 screen, make the following entries:

Field name	User action and values
Name	Australia
Street/House number	Albert Rd
Postal code/City	3909 Melbourne
country	AU
Time zone	AUSACT
Language	English

4. 
   Choose Save.
   

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