External Financial Accounting (102)


Automatic Outgoing Payments



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3.3.5.4Automatic Outgoing Payments

3.3.5.4.1Payment Method/Bank Chooseion for Payment Program
3.3.5.4.1.1Setting Up All Company Codes for Payment Transactions

Use

Specify paying company code (process payment transactions centrally for several company codes) for all company codes involved in payment transactions.



Cash discount strategy: determination of maximum cash discount for the company code.

Special G/L transactions: are to be settled for customers and vendors.

Vendors - Special G/L transactions to be paid: A (Down payment), F (Down payment request)

Customers - Special G/L transactions to be paid: A (Down payment)

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up All Company Codes for Payment Transactions

  2. On the Change View Company Codes: Overview screen, choose New Entries.

  3. On the New Entries: Details o Added Entries screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Company Code




    1000




    Sending Company Code




    1000




    Paying Company Code




    1000




    Max. Cash Discount










    Vendors: Sp. G/L transactions to be paid




    FA




    Customers: Sp. G/L transactions to be paid




    A




  4. Choose Save.
3.3.5.4.1.2Setting Up Paying Company Codes for Payment Transactions

Use

Minimum amount for which an incoming ($0.01) or outgoing payment ($1.00) is created.



(SAP standard is used with minor changes.)

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Paying Company Codes for Payment Transactions

  2. On the Change View Paying Company Codes: Overview screen, choose New Entries.

  3. On the New Entries: Details o Added Entries screen, make the following entries:

    Field

    Value

    Company Code

    1000

    Min. Amount Incoming Payment

    0.01

    Min. Amount Outgoing Payment

    1.00

  4. Choose Forms.

  5. Make the following entries:

    Field

    Value

    Form Payment Advice

    SAPscript - YB_F110_D_AVIS

    EDI Accompanying Sheet




  6. Choose Sender Details.

  7. Make the following entries in section Sender Details for SAPscript Forms:

    Field

    Value

    Text ID

    ADRS

    Letter Header

    ADRS_HEADER

    Footer Text

    ADRS_FOOTER

    Signature text

    ADRS_SIGNATURE

    Sender

    ADRS_SENDER

  8. Choose Save.
3.3.5.4.1.3Creating Bank Master Data

Use

If you want to run the automatic payment run program or if you want to post a bank statement automatically you need to set up bank master data in your system.



Procedure

  1. Access the activity using one of the following navigation options:

    SAP ECC menu

    Accounting ® Financial Accounting ® Banks ® Master Data ® Bank Master Record ® Create

    Transaction code

    FI01

  2. On the Create Bank: Initial Screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Bank Country




    AU




    Bank Key




    0501060




  3. On the Create Bank: Detail Screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Bank Name




    National Australia Bank




    Region










    Street




    140 William Street




    City




    MELBOURNE




    Swift Code










    Bank Group










  4. Repeat activity 2 and 3 with following bank entries:

    Bank Key

    Bank country key

    Name of bank

    House number and street

    City

    SWIFT Code for International Payments

    Post Office

    0018143

    AU

    HSBC Bank

    580 George Street

    SYDNEY







    0100259

    AU

    ANZ Bank

    100 Queen Street

    MELBOURNE

    ANZBVUVX




    012-002

    AU

    ANZ Martin Place and Pitt S

    Pitt Str.

    Sydney







    013-006

    AU

    ANZ 388 Collins Street

    Collins Street

    Melbourne







    032-002

    AU

    WBC Crn Pitt and Brdge Street

    Crn Pitt and Bridge Street

    Sydney







    501060

    AU

    National Australia Bank

    140 William Street

    MELBOURNE







    063-010

    AU

    CBA 385 Bourke Street

    Bourke Street

    Melbourne







    063-123

    AU

    National Australia Bank













    063-171

    AU

    Commonwealth Bank













    073-060

    AU

    NAB

    100 Central Rd

    Sydney







    0730060

    AU

    Westpac Bank

    60 Martin Place

    SYDNEY







    082-061

    AU

    NAB Pitt Street

    Pitt Street

    Sydney







    242-210

    AU

    CTI 53 Martin Street

    Martin Street

    Sydney







    4842221

    AU

    Commonwealth Bank

    300 Collins Street

    MELBOURNE

    CTBAAUSR

    X

  5. Choose Save.
3.3.5.4.1.4Defining House Banks - House Banks

Use

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID.



In the SAP system, you use the bank ID and the account ID to specify bank details

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    FI12

    IMG menu

    Financial Accounting (NEW) ® Bank Accounting ® Bank Accounts ® Define House Banks

  2. On the Determine Work Area: Entry dialog box, choose company code 1000.

  3. On the Change View House Banks: Overview screen, choose New Entries.

  4. On the New Entries: Details of Added Entries screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    House Bank




    AU




    Bank Country




    AU




    Bank Key




    4842221




  5. Choose Create

  6. On the bank data dialog box, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Bank Name




    Commonwealth Bank




    City




    MELBOURNE




    Street




    300 Collins Street




    SWIFT code




    CTBAAUSR




    Bank number




    4842221




  7. Choose Back.

  8. On the Change View House Banks: Overview screen, choose New Entries.

  9. On the New Entries: Details of Added Entries screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    House Bank




    MB




    Bank Country




    AU




    Bank Key




    0100259




  10. Choose create

  11. On the bank data dialog box, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Bank Name




    ANZ Bank




    City




    MELBOURNE




    Street




    100 Queen Street




    SWIFT code




    ANZBVUVX




    Bank number




    0100259




  12. Choose Back.

  13. On the Change View House Banks: Overview screen, choose New Entries.

  14. On the New Entries: Details of Added Entries screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    House Bank




    US




    Bank Country




    AU




    Bank Key




    0018143




  15. Choose create

  16. On the bank data dialog box, make the following entries:

Field name

Description

User action and values

Comment

Bank Name




HSBC Bank




City




MELBOURNE




Street




580 George Street




SWIFT code










Bank number




0018143




17. Choose Save.
3.3.5.4.1.5Defining House Banks - Bank Accounts

Use

For each house bank several bank accounts have to be maintained.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    FI12

    IMG menu

    Financial Accounting (NEW) ® Bank Accounting ® Bank Accounts ® Define House Banks

  2. On the Determine Work Area: Entry dialog box, choose company code 1000.

  3. On the Change View House Banks: Overview screen, choose AU and Choose Bank Accounts

  4. Choose New Entries.

  5. On the New Entries: Details of Added screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Company Code




    1000




    House Bank




    AU




    Account ID




    GIRO




    Description




    Commonwealth Bank




    Bank Account Number




    100000001




    Currency




    AUD




    G/L




    100000




  6. Choose Save.

  7. Choose Back twice.

  8. Repeat step 3 and 6 with following bank entries:

    Company Code

    House Bank

    Account ID

    Description

    Bank Account Number

    Currency

    G/L

    1000

    MB

    CHF

    ANZ Bank

    100000002

    AUD

    101000

    1000

    US

    GIRO

    HSBC Bank

    100000003

    AUD

    102000

  9. Choose Save.
3.3.5.4.1.6Setting Up Bank Determination for Payment Transactions: Ranking Order

Use

The program Chooses banks or bank accounts from which payment is to be made. Therefore the following specifications are made:



  • Ranking order of banks: specify which house banks are permitted and rank them in a list.

  • Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.

  • Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.

  • Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

  2. On the Display View Bank Choose Overview screen, choose Paying Company Code 1000.

  3. Choose Ranking Order.

  4. Choose New Entries.

  5. On the New Entries: Overview of Added Entries screen, make the following entries:

    PM

    Crcy

    Rank Order

    House Bk

    B

    AUD

    1

    AU

    B

    USD

    1

    US

    C

    AUD

    1

    AU

    C

    AUD

    2

    MB

    D

    AUD

    1

    AU

    D

    AUD

    2

    MB

    T

    AUD

    1

    AU

    T

    AUD

    2

    MB

  6. Choose Save.
3.3.5.4.1.7Setting up Bank Determination for Payment Transactions: Available Amounts

Use

You determine the available amounts of each bank.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

  2. On the Display View Bank Chooseion: Overview screen, choose Paying Company Code 1000.

  3. Choose Available Amounts.

  4. Choose New Entries.

  5. On the New Entries: Overview of Added Entries screen, make the following entries:

    House Bank

    Account ID

    Days

    Currency

    Available for outgoing payment

    Scheduled incoming payment

    AU

    GIRO

    999

    AUD

    1,000,000.00

    1,000,000.00

    MB

    CHF

    999

    AUD

    1,000,000.00

    1,000,000.00

    US

    GIRO

    999

    USD

    1,000,000.00

    1,000,000.00

  6. Choose Save.
3.3.5.4.1.8Setting up Bank Determination for Payment Transactions: Bank Accounts

Use

You determine the available bank accounts.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

  2. On the Display View Bank Chooseion: Overview screen, choose Paying Company Code 1000.

  3. Choose Bank Accounts.

  4. Choose New Entries.

  5. On the New Entries: Overview of Added Entries screen, make the following entries:

    House Bank

    Payment Method

    Currency

    Account ID

    Bank sub account

    AU

    B

    AUD

    GIRO

    100010

    AU

    C

    AUD

    GIRO

    100010

    AU

    D

    AUD

    GIRO

    100050

    AU

    T

    AUD

    GIRO

    100040

    MB

    B

    AUD

    CHF

    101010

    MB

    C

    AUD

    CHF

    101010

    MB

    D

    AUD

    CHF

    101050

    MB

    T

    AUD

    CHF

    101040

    US

    B

    USD

    GIRO

    102030

  6. Choose Save.
3.3.5.4.1.9Setting up Bank Determination for Payment Transactions: Value Date

Use

You determine the value date.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

  2. On the Display View Bank Chooseion: Overview screen, choose Paying Company Code 1000.

  3. Choose Value Date.

  4. Choose New Entries.

  5. On the New Entries: Overview of Added Entries screen, make the following entries:

    Payment. method.

    House Bank

    Account

    Amount Limit

    currency

    Days

    B

    AU

    GIRO

    0.00

    AUD

    2

    B

    US

    GIRO

    0.00

    AUD

    2

    C

    AU

    GIRO

    0.00

    AUD

    2

    C

    MB

    CHF

    0.00

    AUD

    2

    D

    AU

    GIRO

    0.00

    AUD

    2

    D

    MB

    CHF

    0.00

    AUD

    2

    T

    AU

    GIRO

    0.00

    AUD

    2

    T

    MB

    CHF

    0.00

    AUD

    2

  6. Choose Save.
3.3.5.4.2Payment Media
3.3.5.4.2.1Defining Sender Details for Payment Forms

Use

In this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Define Sender Details for Payment Forms

  2. On the Change View Sender details (Payment program): Overview screen, make the following entries:

    Co.Cd.

    ID

    Letter header

    Footer text

    signature

    Sender

    1000

    ADRS

    ADRS_HEADER

    ADRS_FOOTER

    ADRS_SIGNATURE

    ADRS_SENDER

  3. Choose Save.
3.3.5.4.2.2Assigning Payment Medium Format and Comment to Payee to Payment Method

Use

In this activity you assign the payment medium format to a combination of payment method and country. You also determine the Comment to payee to be used, depending on the country and origin.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Make Settings for Payment Medium Formats from Payment Medium Workbench ® Assign Payment Medium Format and Comment to Payee to Payment Method

  2. On the Change View Payment Method/Country: Overview screen, make the following entries (double-click the payment method:

    Payment Method

    Format

    Format supplement

    Payment medium program

    Print dataset

    Key

    Print dataset b/exch.

    B







    RFFOAU_T

    LIST3S







    C







    RFFOUS_C










    D







    RFFOUS_C

    LIST1S







    T







    RFFOAU_T










  3. Choose Save.
3.3.5.4.2.3Defining Instruction Keys

Use

Instruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.



For payment method T (Transfer) an instruction key is specified.

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    OB47

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Data Medium Exchange ® Define Instruction keys

  2. On the Determine Work Area: Entry dialog box, make the following entries.

    Field name

    Description

    User action and values

    Comment

    Bank Country




    AU




  3. On the Change View Instruction Keys: Overview screen, make the following entries:

    PM

    IK

    Explanation of Instruction Key

    IK1

    2

    3

    4

    CA

    Payment Type

    T

    01

    internal transfer

    1

    4







    1

    15

    T

    02

    internal transfer

    1

    4

    6




    1

    15

  4. Choose Save.


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