External Financial Accounting (102)

3.3.3Customer Accounts

3.3.3.1Master Data

3.3.3.1.1Preparations for Creating Customer Master Data

3.3.3.1.1.1Creating Number Ranges for Customer Accounts

In this activity you create the number ranges for the customer accounts.

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Create Number Ranges for Customer Accounts

2. 
   On the Customer Number Ranges view, choose Change Intervals.
   
3. 
   On the Maintain Number Range Intervals view, choose Insert Interval.
   
4. 
   On the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter).
   
5. 
   On the Maintain Number Range Intervals view, choose Insert Interval to maintain the next number range interval.
   
6. 
   Maintain the following number range intervals:
   

   No	From number	To number	Extl
   01	0000100000	0000199999	X
   02	0000200000	0000299999	X
   05	0005000000	0005999999	X
   06	0006000000	0006999999	X
   VD	0000900000	0000999999
   XX	A	ZZZZZZZZZZ	X
   Y1	0001000000	0001999999
   Y2	0002000000	0002999999
   Y3	0003000000	0003999999
   Y4	0000400000	0000499999	X

7. 
   When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.
   

3.3.3.1.1.2Defining Account Groups with Screen Layout (Customers)

Use

In this activity the settings for the customer account group are determined:

• 
  the interval for the account numbers
  

• 
  whether the number is assigned internally by the system or externally by the user (type of number assignment)
  

• 
  whether it is a one-time account
  

• 
  which fields are ready for input or must be filled when creating and changing master records (field status)
  

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Define Account Groups with Screen Layout (Customers)

2. 
   The following account groups are provided:
   

   Account Group	Name
   YB01	Sold-to party
   YB02	Customer (ext.number assignment)
   YB03	Sold-to party Demo (int.Numb.)
   YBAC	Affiliated Companies - BP
   YBEC	Export Customers - BP
   YBOC	One-time cust.(ext.no.assgnmt)
   YBPC	Dummy customer
   YBVC	Vendor_AT

3. 
   Choose Save.
   

3.3.3.1.1.3Assigning Number Ranges to Customer Account Groups

Use

In this activity you assign the number ranges to the customer account groups.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Assign Number Ranges to Customer Account Groups

2. 
   On the Change View Assign Customer Acct Groups ® Number Range: Overview screen, make the following entries:
   

   Group	Number range
   YB01	01
   YB02	XX
   YB03	Y3
   YBAC	Y4
   YBEC	01
   YBOC	XX
   YBPC	XX
   YBVC	02

3. 
   Choose Save.
   

3.3.3.2Line Items

3.3.3.2.1Displaying Line Items

3.3.3.2.1.1Defining Line Layout

Use

To display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make Chooseions when displaying line items you need so called additional fields.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

Transaction code	SPRO
IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Define Line Layout

3. 
   On the Maintain Line Layout Configuration: List screen, choose Create….
   
4. 
   Make the following entries:
   

Line Layout	Text	Fields with this specific series
Z02	Reference document number	Document Number Reference Document Date Special G/L ind. Currency Amount in foreign cur. Clearing Document Text
Z03	Affiliated Company	Assignment Document Number Document Date Trading Partner Special G/L ind. Currency Amount in foreign cur. Clearing Document Text

4. 
   Choose Save.
   

3.3.3.2.1.2Choosing Additional Fields

Use

Field VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Choose Additional Fields

2. 
   Enter Account type K (Vendors).
   
3. 
   Choose Enter.
   
4. 
   Choose the fourth line. Choose Insert after….
   
5. 
   On the dialog box, choose Line Item.
   
6. 
   Search for the Field name VBUND and double-click the line to choose the field
   
7. 
   Choose Save.
   
8. 
   Choose Back.
   
9. 
   Enter Account type D (Customers).
   
10. 
    Choose Enter.
    
11. 
    Choose the tenth line. Choose Insert after….
    
12. 
    In the dialog box in field Field name enter VBUND.
    
13. 
    Choose Save.
    
14. 
    Choose Back twice to leave the IMG activity
    

Perform the same steps for the Chooseion fields.

15. 
    Access the activity using one of the following navigation options:
    

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Choose Chooseion Fields

16. 
    Enter Account type K (Vendors).
    
17. 
    Choose Enter.
    
18. 
    Choose the third line. Choose Insert after….
    
19. 
    In the dialog box in field Field name enter VBUND.
    
20. 
    Choose Save.
    
21. 
    Choose Back.
    
22. 
    Enter Account type D (Customers).
    
23. 
    Choose Enter.
    
24. 
    Choose the third line. Choose Insert after….
    
25. 
    In the dialog box in field Field name enter VBUND.
    
26. 
    Save your entries.
    

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