External Financial Accounting (102)

General Ledger Accounting (New) (from 'Financial Accounting (New)')

Download 1.66 Mb.

Page	8/21
Date	09.01.2017
Size	1.66 Mb.
	#8080

1 ... 4 5 6 7 8 9 10 11 ... 21

3.3General Ledger Accounting (New) (from 'Financial Accounting (New)')

3.3.1Master Data

3.3.1.1G/L Accounts

3.3.1.1.1Preparations

3.3.1.1.1.1Editing Chart of Accounts List

Use

In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at client level).

For Baseline Australia the standard chart of accounts YAAU is used. If you want to use this chart of accounts skip this activity. Only perform this activity if you want to use another chart of accounts.

Procedure

Access the activity using one of the following navigation options:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)General Ledger Accounting (New)Master Data ® G/L Accounts ® Preparations ® Edit Chart of Accounts List
On the Change View List of All Charts of Accounts: Overview screen, choose New Entries.

On the New Entries: Details of Added Entries screen make the following entry:

Field name	Description	User action and values	Comment
Chart of Accts		YAAU
Description		Chart of accounts - Australia
Maint. Language		English
Length of G/L account number		6
controlling Integration		Manual creation of cost elements

Choose Save.

3.3.1.1.2Transport Chart of Accounts

Use

In the following content, those activities, which have to take place in the case the accounts have to be created manually.

To maintain the descriptions in a different language, log on with this language and execute the maintenance of the texts in logon language again.

3.3.1.1.2.1Defining Account Group

Use

The procedure for copying G/L account groups is described in this content.

For Baseline Australia the chart of accounts YAAU is used with the listed standard G/L account groups.

If you want to use this chart of accounts with the listed G/L account groups skip this activity!

Only perform this activity if you want to use another chart of accounts and/ or other G/L account groups, for example, for a personalized configuration.

Chrt/Accts	Account Group	Name	To account
YAAU	RECN	Recon.account ready for input	999999
YAAU	AS	Fixed assets accounts	999999
YAAU	PL	Income statement accounts	999999
YAAU	BANK	Liquid funds accounts	999999
YAAU	MAT.	Materials management accounts	999999
YAAU	GL	G/L accounts (general)	999999

Procedure

Access the activity using one of the following navigation options:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW)General Ledger Accounting (New)Master Data ® G/L Accounts ® Preparations ® Define Account Group
Choose the account group from the chart of accounts you want to copy.
Choose Copy.
On the next screen, overwrite the chart of accounts and or the account group name and description.
Choose Enter. To adapt the field status, double-click the line with the newly created entry.
On the next screen, make your settings for the field status and save your entries.
Copy the next account group and repeat the mentioned steps as required.
Choose Save.

3.3.1.1.2.2Creating Accounts

Use

If the chart of accounts is maintained manually, this activity is done during creation of Accounts in the application itself.

In the Excel sheet you find all ac counts that are used in Baseline Australia. Refer to this file for the data to maintain for each account. If you use chart of accounts YAAU, some of the listed accounts may exist already in the chart of accounts; in this case only maintain company code data for the respective accounts.

Procedure

Access the activity using one of the following navigation options:

SAP ECC menu

Accounting ® Financial Accounting ® General Ledger ® Master Records ® G/L Accounts ® Individual Processing ® Centrally

Transaction code

FS00
To maintain data for an account:
On the Edit G/L Account Centrally view, enter the account number and the company code 1000.
Choose Create (the icon right to the company code field).
Maintain the data as stated in the file.
Choose Save.

3.3.1.1.2.3Defining Account Determination for Real-Time Integration

Procedure

Access the activity using one of the following navigation options:

Transaction code	OK17
IMG menu	Financial Accounting (New) ® Financial Accounting Global Settings (New) ® Ledgers ® Real-Time Integration of Controlling with Financial Accounting ® Account Determination for Real-Time Integration ® Define Account Determination for Real-Time Integration

Enter the controlling area 1000 and choose Continue.
Choose Change Account Determin. Confirm the warning message by choosing Enter.
Enter account 690010.
Choose Save.

3.3.1.1.2.4Defining Account for Exchange Rate Difference Posting

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBYY
IMG menu	Financial Accounting (New) ® Financial Accounting Global Settings (New) ® Tax on Sales/Purchases ® Posting ® Define Account for Exchange Rate Difference Posting

Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Field name

Value

Debit

650050

Credit

700030
Choose Save.

3.3.1.1.2.5Creating Accounts for Clearing Differences

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXL
IMG menu	Financial Accounting (New)Accounts Receivable and Accounts PayableBusiness TransactionsOpen Item ClearingClearing DifferencesDefine Accounts for Clearing Differences

Enter the chart of accounts YAAU. Choose Continue.
Enter account 450020.
Choose Save.

3.3.1.1.2.6Defining Accounts for Automatic Tax Payable Transfer Posting

Procedure

Access the activity using one of the following navigation options:

Transaction code	OB89
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingReportSales/Purchases Tax ReturnsDefine Accounts for Automatic Tax Payable Transfer Posting

Enter the chart of accounts YAAU. Choose Continue.
Enter account 235010.
Choose Save.

3.3.1.1.2.7Defining Retained Earnings Account

Procedure

Access the activity using one of the following navigation options:

Transaction code	OB53
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingCarry ForwardDefine Retained Earnings Account

Enter the chart of accounts YAAU. Choose Continue.
Make the following entry:

Field name	Value
P&L statmt acct type	X
Account	340000

3.3.1.1.2.8Defining Accounts for Materials Management

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBYC
IMG menu	Financial Accounting (New) ® General Ledger Accounting (New)Periodic ProcessingIntegrationMaterials ManagementDefine Accounts for Materials Management

Enter the accounts for the specified transaction key, valuation group, account modification and valuation class according to the Excel sheet. To maintain the rules for automatic postings choose Rules pushbutton and set the indicators according to the data in the Excel sheet.
For details about this, refer to the IMG-Documentation.

3.3.1.1.2.9Defining Income Statement Accounts

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBYE
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingIntegrationPayrollDefine Income Statement Accounts

Choose Automatic Postings - Account Determination.
Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Symbolic Account	Employee Group	Account
1100	1	600080
1100	2	600000
1190	1	600040
1190	2	600030
1210	1	600050
1210	2	600020
1220	1	600070
1220	2	600030
1221	1	600070
1221	2	600030
1230	1	600060
1230	2	600010
1240		601100
1250		601100
1260		601100
1270		601100
1271		601100
1311		600180
1320		601100
1390		601100
1400		600120
1500		600120

3.3.1.1.2.10Defining Balance Sheet Accounts

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBYG
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingIntegrationPayrollDefine Balance Sheet Account

Enter the chart of accounts YAAU. Choose Continue.

Make the following entries:

Symbolic Account	Account
2110	245010
2120	245030
2211	245040
2213	245000
2230	245020
2240	240100
2250	245000
2260	245000
2290	245000
2310	700000
2311	700000
2312	700000
3100	141000
3110	141010
3200	131030
3300	240100
4010	760060
4020	700000

Choose Save.

3.3.1.1.2.11Defining Accounts for Net Procedure

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXA
IMG menu	Financial Accounting (New)Accounts Receivable and Accounts PayableBusiness TransactionsIncoming Invoices/Credit MemosDefine Account for Net Procedure

Enter the chart of accounts YAAU. Choose Continue.
Enter account 140030.
Choose Save.

3.3.1.1.2.12Defining Accounts for Cash Discount Taken

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXU
IMG menu	Financial Accounting (New)Accounts receivables and Accounts PayablesBusiness TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine Accounts for Cash Discount Taken

Enter the chart of accounts YAAU. Choose Continue.
Enter account 700010.
Choose Save.

3.3.1.1.2.13Defining Accounts for Lost Cash Discount

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXV
IMG menu	Financial Accounting (New)Accounts receivables and Accounts PayablesBusiness TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine Accounts for Lost Cash Discount

Enter the chart of accounts YAAU. Choose Continue.
Enter account 650070.
Choose Save.

3.3.1.1.2.14Defining Accounts for Overpayments / Underpayments

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXL
IMG menu	Financial Accounting (New)Accounts receivables and Accounts PayablesBusiness TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine Accounts for Overpayments/Underpayments

Enter the chart of accounts YAAU. Choose Continue.
Enter account 450020
Choose Save.

3.3.1.1.2.15Defining Account for Rounding Differences

Procedure

Access the activity using one of the following navigation options:

Transaction code	OB00
IMG menu	Financial Accounting (New)Accounts receivables and Accounts PayablesBusiness TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine Account for Rounding Differences

Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Field name	Value
Debit	700040
Credit	650060

3.3.1.1.2.16Defining Accounts for Payment Differences with Altern. Currency

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXO
IMG menu	Financial Accounting (New)Accounts receivables and Accounts PayablesBusiness TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine Accounts for Payment Differences with Altern. Currency

Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Field name

Value

Debit

700020

Credit

650040
Choose Save.

3.3.1.1.2.17Defining Accounts for Bank Charges (Vendors)

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXK
IMG menu	Financial Accounting (New)Accounts receivables and Accounts PayablesBusiness TransactionsOutgoing PaymentsOutgoing Payments Global SettingsDefine Accounts for Bank Charges (Vendors)

Double-click transaction BSP (Bank Charges).
Enter the chart of accounts YAAU. Choose Continue.
Enter account 650010.
Choose Save.

3.3.1.1.2.18Defining Accounts for Cash Discount Granted

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXI
IMG menu	Financial Accounting (New)Accounts Receivable and Accounts PayableBusiness TransactionsIncoming PaymentsIncoming Payments Global SettingsDefine Accounts for Cash Discount Granted

Enter the chart of accounts YAAU. Choose Continue.
Enter account 450010.
Choose Save.

3.3.1.1.2.19Defining Accounts for Tax Clearing

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXB
IMG menu	Financial Accounting (New)Accounts Receivable and Accounts PayableBusiness TransactionsDown Payment ReceivedDefine Account for Tax Clearing

Double-click Input tax clearing on down payments (transaction VVA).
Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Input tax clearing

Account

A

112010

B

112010

I

112010

M

135010

O

112010
Choose Save.
Choose Back.
Double-click Output tax clearing on down payments (transaction MVA).

Account

212010
Choose Save.

3.3.1.1.2.20Defining Accounts for Bill of Exchange Transactions

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBYH
IMG menu	Financial Accounting (New)Bank AccountingBusiness TransactionsBill of Exchange TransactionsBill of Exchange ReceivablePost Bill of Exchange ReceivableDefine Accounts for Bill of Exchange Transactions

Double-click the transaction from the table below.
Enter the chart of accounts YAAU. Choose Continue.
Enter the relevant account as stated in the table below.

Description

Transaction

Account

Revenue from collection charges

INK

740030
Choose Save.

3.3.1.1.2.21Defining Tax Accounts

Procedure

Access the activity using one of the following navigation options:

Transaction code	OB40
IMG menu	Financial Accounting (New)Financial Accounting Global Settings (New)Tax on Sales/PurchasesPostingDefine Tax Accounts

Enter the accounts for the specified transaction keys according to the Excel sheet. To maintain the rules for automatic postings (indicator Account modif. has to be set for some transactions) choose Rules pushbutton and set the indicator according to the data in the Excel sheet.
For details, refer to the IMG-Documentation.
Choose Save.

3.3.1.1.2.22Preparing Automatic Postings for Foreign Currency Valuation

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBA1
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingValuateForeign Currency ValuationPrepare Automatic Postings for Foreign Currency Valuation

Double-click the transaction KDB (Exch. Rate Diff. using Exch. Rate Key).
Enter the chart of accounts YAAU. Choose Continue.
Enter the relevant accounts as stated in the table below.

Exchange rate difference key

Expense account

E/R Gains acct

650040

700020

USD

650040

700020
Choose Back (F3).
Double-click transaction KDW (Payment difference for altern.currency).

Debit

Credit

700020

650040
Choose Back (F3).
Double-click transaction RDF (Internal currencies rounding differences).

Debit

Credit

700040

650060
Choose Back (F3).

Double-click transaction KDF (Exchange Rate Dif.: Open Items/GL Acct).

G/L Account	Loss	Gain	Val.loss 1	Val.gain 1	Bal.sheet adj.1
102010	650040	700020	650050	700030	102080
102030	650040	700020	650050	700030	102080
110000	650040	700020	650050	700030	110020
110010	650040	700020	650050	700030	110020
110030	650040	700020	650050	700030	110050
110040	650040	700020	650050	700030	110050
110060	650040	700020	650050	700030	110070
210000	650040	700020	650050	700030	210020
210010	650040	700020	650050	700030	210020
210030	650040	700020	650050	700030	210050
210040	650040	700020	650050	700030	210050
210060	650040	700020	650050	700030	210070

Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.23Defining Adjustment Accounts for GR/IR Clearing

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBYP
IMG menu	Financial Accounting (NewGeneral Ledger Accounting (New)Periodic ProcessingReclassifyDefine Adjustment Accounts for GR/IR Clearing

Double-click the transaction BNG (Invoiced but not yet delivered).
Enter the chart of accounts YAAU. Choose Continue.
Enter the relevant accounts as stated in the table below.

Reconciliation account

Adjustment Account

Targ. Acct.

211000

211010

144000
Choose Back (F3).
Double-click transaction GNB (Delivered but not yet invoiced).

Reconciliation account

Adjustment Account

Targ. Acct.

211000

211010

211020
Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.24Defining Adjustment Accounts for Receivables/Payables by Maturity

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBBV
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingReclassifyTransfer and Sort Receivables and PayablesDefine Adjustment Accounts for Receivables/Payables by Maturity

Double-click the transaction V00 (Receivables <= 1 year).
Enter the chart of accounts YAAU. Choose Continue.

Enter the relevant accounts as stated in the table below.

Reconciliation account	Adjustment Account	Targ. Acct.
210000	210020	110080
210010	210020	110080
210030	210050	110080
210040	210050	110080
210060	210070	110080

Choose Back (F3).

Double-click transaction V01 (Receivables > 1 year).

Reconciliation account	Adjustment Account	Target Account
110000	110020	150000
110010	110020	150000
110030	110050	150010
110040	110050	150010
110060	110070	150020
210000	210020	150030
210010	210020	150030
210030	210050	150030
210040	210050	150030
210060	210070	150030

Choose Back (F3).

Double-click transaction V02 (Liabilities <= 1 year).

Reconciliation account	Adjustment Account	Target Account
110000	110020	210080
110010	110020	210080
110030	110050	210080
110040	110050	210080
110060	110070	210080

Choose Back (F3).

Double-click transaction V03 (Liabilities > 1 and <= 5 years).

Reconciliation account	Adjustment Account	Target Account
110000	110020	290000
110010	110020	290000
110030	110050	290000
110040	110050	290000
110060	110070	290000
210000	210020	250000
210010	210020	250000
210030	210050	250020
210040	210050	250020
210060	210070	250040

Choose Back (F3).

Double-click transaction V04 (Liabilities > 5).

Reconciliation account	Adjustment Account	Target Account
110000	110020	290010
110010	110020	290010
110030	110050	290010
110040	110050	290010
110060	110070	290010
210000	210020	250010
210010	210020	250010
210030	210050	250030
210040	210050	250030
210060	210070	250050

Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.25Defining Adjustment Accounts for GR/IR Changed Reconciliation Accounts

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBBW
IMG menu	Financial Accounting (New)General Ledger Accounting (New)Periodic ProcessingReclassifyTransfer and Sort Receivables and PayablesDefine Adjustment Accounts for Changed Reconciliation Accounts

Enter the chart of accounts YAAU. Choose Continue.

Reconciliation account	Adjustment Account
110000	110020
110010	110020
110030	110050
110040	110050
110060	110070
210000	210020
210010	210020
210030	210050
210040	210050
210060	210070

Choose Save (Ctr+S) to save your entries.

3.3.1.1.2.26Defining Alternative Reconciliation Account for Customers

Procedure

Access the activity using one of the following navigation options:

Transaction code	OBXY
IMG menu	Financial Accounting (New)Accounts Receivable and Accounts PayableBusiness TransactionsPostings with Alternative Reconciliation AccountOther Special G/L TransactionsDefine Alternative Reconciliation Account for Customers

Double-click Individual Value Adjustment.
Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Recon. acct

Special G/L account

110000

113000

110010

113000

110030

113000

110040

113000

110060

113000
Choose Back.
Double-click Doubtful Receivables.
Enter the chart of accounts YAAU. Choose Continue.
Make the following entries:

Recon. acct

Special G/L account

110000

240040

110010

240040

110030

240040

110040

240040
Choose Back.
Choose Save.

Directory: saap
saap -> Sap best Practices for sap s/4hana (on premise) (V3): Software and Delivery Requirements
saap -> University of central florida sports medicine department

Download 1.66 Mb.

Share with your friends:

1 ... 4 5 6 7 8 9 10 11 ... 21