External Financial Accounting (102)

3.4.2.2Payment Transactions

3.4.2.2.1Manual Bank Statement

3.4.2.2.1.1Making Global Settings for Electronic Bank Statement

In this activity you make the global settings for the account statement. There are four main steps to be carried out:

• 
  Create account symbol
  Specify G/L accounts (such as bank, cash receipt, outgoing checks) whose postings have to be made from account statement. You assign account symbols to the G/L account numbers. These are required for the posting rules in step 2.
  
• 
  Assign accounts to account symbols
  Define postings to be triggered by possible transactions in the account statement (such as bank transfer, debit memo). In the Posting Specifications Debit ® Credit which you define here, use the account symbols from step 1, but not the G/L account numbers. This prevents similar posting rules being defined several times, the only difference between them being the accounts to which postings are made.
  
• 
  Create keys for posting rules
  Assign posting rules to possible transactions in account statement file. A list of assignments where one external transaction code is assigned to one posting rule is called transaction type.
  
• 
  Create a transaction type
  Assign bank details, for which the account statements have to be imported, to a transaction type. All the house bank accounts at a particular bank are assigned to the same transaction type.
  

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Electronic Bank Statement ® Make Global Settings for Electronic Bank Statement

2. 
   Enter chart of accounts YAAU. Choose Continue.
   
3. 
   Create Account and assign them to Account Symbols:
   

Account	Acct Mod.	Currency	G/L Acct	Text
AUSG-UEBERW-AUS	+	+	++++++++30	Foreign out. transf.
AUSG-UEBERW-INL	+	+	++++++++10	Domestic out. transf
BANK	+	+	++++++++++	Bank account
BANKEINZUG	+	+	++++++++40	Bank collection
GELDEINGANG	+	+	++++++++70	Cash receipt
KASSE	+	+	++++++++++	Cash on hand
SCHECKAUSGANG	+	+	++++++++10	Outgoing checks
SCHECKEINGANG	+	+	++++++++60	Incoming checks
SCHECKVERRECHNG	+	+	++++++++80	Check clearing acct
SONSTIGE	+	+	++++++++50	Other bank trans.
SPESEN	+	+	650010	Bank fees account

4. 
   Create Keys for Posting Rules:
   

Posting Rule	Text
001+	Cash inflow via interim account
002 +	check credit memo through bank
003-	Cashed check
004-	Domestic transfer
005-	Foreign transfer
006-	Other disbursements
007+	Other receipts
008-	Cash payment
009+	Cash receipt
010+	Collection/direct debit
011-	Returns collection/direct debit
012-	Bank free
013+	Interest received
014-	Interest paid
015+	Payment by credit card
016-	Vendor direct debit
017+	Treasury receipts
018-	Treasury disbursements

5. 
   Define Posting Rules/Posting Specifications:
   

Posting specifications comprise one or two posting records Debit Credit. The first posting record is called posting area 1 and involves a G/L account posting (BANK ACCOUNT CASH RECEIPT, for example). The second posting record, which is optional is called posting area 2 (CASH RECEIPT CUSTOMER, for example).

	Pstg Rule	PosAr	PKey	Account (Debit)	PKey	Account (Credit)	Doc. Type	Pst Ty
Cash inflow via interim account	001+	1	40	BANK	50	GELDEINGANG	SA	1
	001+	2	40	GELDEINGANG			DZ	8
Check credit memo through bank	002+	1	40	BANK	50	SCHECKEINGANG	SA	1
Cashed check	003-	1		SCHECKAUSGANG	50	BANK	SA	4
Domestic transfer	004-	1		AUSG-UEBERW-INL	50	BANK	SA	4
Foreign transfer	005-	1		AUSG-UEBERW-AUS	50	BANK	SA	4
Other disbursements	006-	1	40	SONSTIGE	50	BANK	SA	1
Other receipts	007+	1	40	BANK		SONSTIGE	SA	5
Cash payment	008-	1		BARAUSZAHLUNG	50	BANK	SA	4
Cash receipt	009+	1	40	BANK		BAREINZAHLUNG	SA	5
Collection/ direct debit	010+	1	40	BANK		BANKEINZUG	SA	5
Returns collection/ direct debit	011-	1	40	SONSTIGE	50	BANK	SA	1
Bank fee	012-	1	40	BANKGEBUEHREN	50	BANK	SA	1
Interest received	013+	1	40	BANK	50	ZINSERTRAG	SA	1
Interest paid	014-	1	40	ZINSAUFWAND	50	BANK	SA	1
Vendor direct debit	016-	1	40	AUSG-UEBERW-INL	50	BANK	SA	1
	016-	2			50	AUSG-UEBERW-INL	KZ	7
Treasury receipts	017+	1	40	BANK		TREASURYEINGANG	SA	5
Treasury disbursements	018-	1		TREASURYAUSGANG	50	BANK	SA	4
Direct check deposit	CD01	2	40	SCHECKEINGANG			DZ	8
Check deposit via interim account	CD02	1	40	SCHECKEINGANG	50	SCHECKVERRECHNG	SA	1
		2	40	SCHECKVERRECHNG			DZ	8

Returns collections/direct debits are posted to the account for other interim postings, since they need to be post processed.

6. 
   Create Transaction Type:
   

Trans. Type	Name
MC	MultiCash

7. 
   Assign External Transaction Types to Posting Rules:
   

Ext Trans	+/-	Post. Rule	Int. Algthm.
001	-	003-	012	Outgoing check: check number same as payment doc. no.
002	-	003-	012	Outgoing check: check number same as payment doc. no.
004	-	016-	021	Reference document number search
005	-	016-	021	Reference document number search
009	-	011-	000	No interpretation
020	-	004-	019	Reference no. (DME management)
051	+	001+	020	Document number search
070	+	002+	000	No interpretation
071	+	010+	019	Reference no. (DME management)
082	+	009+	001	Standard algorithm
083	-	008-	001	Standard algorithm
201	-	005-	019	Reference no. (DME management)
202	+	001+	021	Reference document number search
206	-	005-	019	Reference no. (DME management)
401	+	017+	019	Reference no. (DME management)
401	-	018-	019	Reference no. (DME management)
402	+	017+	019	Reference no. (DME management)
402	-	018-	019	Reference no. (DME management)
411	-	018-	019	Reference no. (DME management)
412	+	017+	019	Reference no. (DME management)
413	-	018-	019	Reference no. (DME management)
414	+	017+	019	Reference no. (DME management)
415	-	018-	019	Reference no. (DME management)
416	+	017+	019	Reference no. (DME management)
417	-	018-	019	Reference no. (DME management)
418	+	017+	019	Reference no. (DME management)
808	-	012-	000	No interpretation
814	+	013+	000	No interpretation
814	-	014-	000	No interpretation
833	+	017+	001	Standard algorithm
833	-	018-	001	Standard algorithm

For algorithm 012, the number interval of the document numbers must be entered in the import report. For algorithm 026, the number interval of the reference document numbers must be entered (SD number assignment = XBLNR in the FI document). For detail about searching for the reference document number, refer to SAP Comment 0107592.

8. 
   Assign Bank Accounts to Transaction Types:
   

Bank Key	Bank Account	Transaction Type
12345678		MC
12345678	123456789	MC
12345678	1234567890	MC
23456789		MC
23456789	987654321	MC
23456789	9876543210	MC
4842221	100000001	MC
4842221	100000002	MC

3.4.2.2.1.2Payment Transactions: Creating and Assigning Business Transactions

Use

In this step, you define an indicator and assign a posting rule for each business transaction.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Manual Bank Statement ® Create and Assign Business Transactions

2. 
   Make the following entries:
   

Transaction	+-	Post. Rule	Account Mod	Int. Algthm.	Text
001+	+	001+	+	21	Cash inflow via interim account
002+	+	002+	+		Check credit memo through bank
003-	-	003-	+	12	Cashed check
004-	-	004-	+	19	Domestic transfer
005-	-	005-	+	19	Foreign transfer
006-	-	006-	+		Other disbursements
007+	+	007+	+	19	Other receipts
008-	-	008-	+	1	Cash payment
009+	+	009+	+	1	Cash receipt
010+	+	010+	+	19	Collection/direct debit
011-	-	011-	+		Returns collection/direct debit
012-	-	012-	+		Bank fee
013+	+	013+	+		Interest received
014-	-	014-	+		Interest paid
016-	-	016-	+	21	Vendor direct debit
017+	+	017+	+	19	Treasury receipts
018-	-	018-	+	19	Treasury disbursements

3.4.2.2.1.3Checking Deposit: Creating and Assigning Business Transactions

Use

In this step, you define an indicator and assign a posting rule for each business transaction.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OT53
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Check Deposit ® Create and Assign Business Transactions

2. 
   Make the following entries:
   

Transaction	+-	Post. Rule	Account Mod	Text
CD01	+	CD01	+	Direct check Deposit
CD02	+	CD02	+	Check deposit via interim account

3.4.2.2.1.4Defining Variants for Manual Bank Statement

Use

In this step, you create your own account assignment variants for the manual bank statement to adapt the assignment and/or Chooseion of the account assignment fields to meet your company’s needs. One variant is shipped by default. This variant cannot be changed. If you do not want to use the standard variant, you can deactivate it. Any new variants you create must be activated.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Manual Bank Statement ® Define Variants for Manual Bank Statement

2. 
   On the Line Layout Fast Entry: Administration screen, make the following entries:
   

   Prog. Name	Fast Entry Applic.	Fast Entry Variant	Fast Entry Variant Active?	Fast Entry Activation Date	SAP Rel.	No. following Screen
   SAPMF40K	KNTAZ	YB01	X	23.08.2000	620	8000
   SAPMF40K	KNTAZ	YB02	X	23.08.2000	620	8001
   SAPMF40K	KNTAZ	YB03	X	23.08.2000	620	8002

3. 
   On the Line Layout Fast Entry: Variants screen, make the following entries:
   

   Prog. Name	Fast Entry Applic.	Fast Entry Variant	Fast Entry No. of Lines
   SAPMF40K	KNTAZ	YB01	1
   SAPMF40K	KNTAZ	YB02	1
   SAPMF40K	KNTAZ	YB03	1

4. 
   On the Line Layout Fast Entry: Description of Variants screen, make the following entries:
   

   Language	Prog. Name	Fast Entry Applic.	Fast Entry Variant	Fast Entry Variant Descr.
   EN	SAPMF40K	KNTAZ	YB01	Account Statement (Bank Ref.)
   EN	SAPMF40K	KNTAZ	YB02	Account Statement (Ref.doc.nr/vend)
   EN	SAPMF40K	KNTAZ	YB03	Account Statement (Matchcode)

5. 
   On the Line Layout Fast Entry: Variant Fields screen, make the following entries:
   

Prog. Name	Fast Entry Applic.	Fast Entry Variant	Fast Entry No. of Lines	Fast Entry No. of Column	Fast Entry Offset	Compl. Field name	Fast Entry Field Output Length
SAPMF40K	KNTAZ	YB01	1	01	03	FEBMKA-VGMAN	00
SAPMF40K	KNTAZ	YB01	1	02	08	FEBEP-VALUT	00
SAPMF40K	KNTAZ	YB01	1	03	19	FEBMKA-KWBTR	15
SAPMF40K	KNTAZ	YB01	1	04	35	FEBMKK-CHECT_KF	13
SAPMF40K	KNTAZ	YB01	1	05	49	FEBMKK-KUNNR	10
SAPMF40K	KNTAZ	YB01	1	06	60	FEBMKK-BELNR	10
SAPMF40K	KNTAZ	YB02	1	01	03	FEBMKA-VGMAN	00
SAPMF40K	KNTAZ	YB02	1	02	08	FEBEP-VALUT	00
SAPMF40K	KNTAZ	YB02	1	03	19	FEBMKA-KWBTR	15
SAPMF40K	KNTAZ	YB02	1	04	35	FEBMKK-XBLNR	16
SAPMF40K	KNTAZ	YB02	1	05	52	FEBMKK-KUNNR	10
SAPMF40K	KNTAZ	YB02	1	06	63	FEBMKK-LIFNR	10
SAPMF40K	KNTAZ	YB03	1	01	03	FEBMKA-VGMAN	00
SAPMF40K	KNTAZ	YB03	1	02	08	FEBEP-VALUT	00
SAPMF40K	KNTAZ	YB03	1	03	19	FEBMKA-KWBTR	15
SAPMF40K	KNTAZ	YB03	1	04	35	FEBMKK-KUNNR_MC	07
SAPMF40K	KNTAZ	YB03	1	05	43	FEBMKK-LIFNR_MC	07
SAPMF40K	KNTAZ	YB03	1	06	51	FEBMKK-BELNR	10
SAPMF40K	KNTAZ	YB03	1	06	51	FEBMKK-BELNR	10

3.4.2.2.2Electronic Bank Statement

3.4.2.2.2.1Defining Program and Variant Chooseion

Use

In this step, you can specify which programs the system offers for electronic bank statement processing.

Transaction FF.5 and FF_5 uses program RFEBKA00.

Transaction FF.6 and FF_6 uses program RFEBKAP0.

Transaction FEBC has no restriction.

You can also define your own variant here so that it appears immediately on the screen when you call up the transaction.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Business Transactions ® Payment Transactions ® Electronic Bank Statement ® Define Program and Variant Chooseion

2. 
   Make the following entries:
   

Transaction Code	Program Name	Variant	Do not display Prog.
FF.6	RFEBKAJ0		X
FF_6	RFEBKAJ0		X

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