Outgoing Payments 3.3.5.3Outgoing Payments Global Settings

3.3.5.3.4Manual Outgoing Payments

3.3.5.3.4.1Defining Tolerances (Vendors)

In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items, which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:

• 
  Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items
  

• 
  The handling of the terms of payment for residual items, if they are to be posted during clearing
  

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OBA3
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Manual Outgoing Payments ® Define Tolerances (Vendors)

2. 
   On the Change View Customer/Vendor Tolerances: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

Company Code	Tolerance Group	Text	Gain	Loss	Percent (Gain)	Percent (Loss)	Adj. Disc.
1000		BP FIN Tolerance	5.00	5.00	2.0	2.0	2.00
1000	DEB1		999.00	5.00	10.0	2.5	1.00
1000	DEB2		10.00	3.00	10.0	2.5	1.00
1000	DEB3		200.00	100.00	5.00	1.00	3.00
1000	DEB4		0.02	0.02	90.00	90.00	3.00
1000	KRE1		999.00	5.00	10.0	2.5	1.00

Company Code	Tolerance Group	Adj. Disc. By	Grace Days	PT from Inv.	Fixed PT	Partial Discount
1000		2.00	00		NT00	X
1000	DEB1	1.00	01	X		X
1000	DEB2	1.00	02	X		X
1000	DEB3	3.00	03
1000	DEB4	3.00	03
1000	KRE1	1.00	01	X		X

4. 
   Choose Save.
   

3.3.5.3.4.2Defining Reason Codes (Manual Outgoing Payments)

Use

In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Manual Outgoing Payments ® Overpayment/Underpayment ® Define Reason Codes (Manual Outgoing Payments)

2. 
   On the Determine Work Area: Entry dialog box, choose Company Code 1000.
   
3. 
   On the Change View Classification of Payment Differences: Overview screen, make the following entries:
   

   RCd	Short Text	Long Text	CorrT
   050	Cash discount period	Cash discount period exceeded	SAP50
   051	Cash discount rate	Cash discount rate not kept to	SAP51
   052	Cash discount f. net	Cash discount deduction for net terms	SAP52
   053	Cash discount retro.	No csh disc.retrograde calc.frm crd.memo	SAP53
   054	Disc. period and rate	Disc. per. exceeded and disc. rate incorr.	SAP54
   055	Pmnt on acct	General payment on account	SAP55
   056	Pmnt advice error	Pmt adv.on acct is missing or incomplete	SAP56
   057	Calculation error	Customer calculation error	SAP57
   058	Debit reduced	Debit reduced instead of paid	SAP58
   059	Debit paid twice	Debit paid twice	SAP58
   060	Credit memo paid	Credit memo paid instead of reduced	SAP60
   061	Credit memo twice	Credit memo reduced twice	SAP60

4. 
   Choose Save.
   

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