External Financial Accounting (102)

3.2.3.3Defining Posting Keys

In this activity you define posting keys. Users specify a posting key before entering a line item. The posting key controls how the line item is entered and processed.

• 
  which side of an account can be posted to,
  
• 
  which type of account can be posted to, and
  
• 
  which fields the system displays on the entry screens and whether an entry has to be made (field status).
  

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (New)Financial Accounting Global Settings (New) ® Document ® Define Posting Keys

2. 
   Check, if the following settings are on the system:
   

Posting Key	Account/Posting Key Field Chooseion	Account/Posting Key Field Chooseion
01	..................................................	----.-----.-------------------------------.-------
11	..---...-------------------..-...---.---..---.----	----.-----.---------------------------------------
12	..---...-------------------..--..---.---..---.----	----.-----.---------------------------------------
13	..---...-------------------..--..---.----.--------	----.-----.---------------------------------------
14	.+----..-------------------..---.---.---..---.----	----.-----.---------------------------------------
15	..-----.-------------------..-.-.---.---..---.----	----.-----.---------------------------..----------
16	..----..-------------------..-.-.---.---..---.----	----.-----.---------------------------..----------
17	..-----.-------------------..---.---.---..--------	----.-----.---------------------------------------
18	..-----.-------------------..---.---.----.--------	----.-----.---------------------------------------
19	..................................................	----.-----.---------------------------------------
21	..---...-------------------.......--.----.--------	----.-----.---------------------------------------
02	..---...-------------------..--..---.---..---.----	----.-----.---------------------------------------
22	..---...-------------------...-...--.----.--------	----.-----.---------------------------------------
24	.+----..-------------------....-.---.----.--------	----.-----.---------------------------------------
25	..-----.-------------------....-.---.----.--------	----.-----.---------------------------..----------
26	.+----..-------------------....-.---.----.--------	----.-----.---------------------------..----------
27	..-------------------------....-.---.----.--------	----.-----.---------------------------------------
28	..-----.-------------------....-.---.----.--------	----.-----.---------------------------------------
29	..................................................	----.-----.---------------------------------------
31	..................................................	----..----.-----------------------------...--..---
32	..---...-------------------.......--.----.--------	----.-----.---------------------------------------
34	.+----..-------------------...--..--.----.--------	----.-----.---------------------------------------
03	..---...-------------------..--..---.----.--------	----.-----.---------------------------------------
35	..-----.-------------------....-.---.----.--------	----.-----.---------------------------..----------
36	.+----..-------------------...--.---.----.--------	----.-----.---------------------------..----------
37	..-----.-------------------...--.---.----.--------	----.-----.---------------------------------------
38	..-----.-------------------...--.---.----.--------	----.-----.---------------------------------------
39	..................................................	----.-----.---------------------------------------
40	..................................................	----.-----.---------------------------------------
50	..................................................	----.-----.---------------------------------------
70	..................................................	----.-----.---------------------------------------
75	..................................................	----.-----.---------------------------------------
80	..................................................	----.-----.---------------------------------------
04	.+----..-------------------..---.---.---..---.----	----.-----.---------------------------------------
81	..................................................	----.-----.---------------------------------------
83	..................................................	----.-----.---------------------------------------
84	..................................................	----.-----.---------------------------------------
85	..................................................	----.-----.---------------------------------------
86	..................................................	----.-----.---------------------------------------
89	..................................................	----.-----.---------------------------------------
90	..................................................	----.-----.---------------------------------------
91	..................................................	----.-----.---------------------------------------
93	..................................................	----.-----.---------------------------------------
94	..................................................	----.-----.---------------------------------------
05	..-----.-------------------..-.-.---.---..---.----	----.-----.---------------------------..----------
95	..................................................	----.-----.---------------------------------------
96	..................................................	----.-----.---------------------------------------
99	..................................................	----.-----.---------------------------------------
0A	...-....----------------------..--.-..--+---------	-----.--------------------------------.....-.-----
0B	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
0C	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
0X	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
0Y	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
0Z	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
1A	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
06	.+----..-------------------..-.-.---.---..---.----	----.-----.---------------------------..----------
1B	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
1C	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
1X	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
1Y	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
1Z	...-....----------------------..--.-..--+.--------	-----.----.---------------------------.....-.-----
07	..-----.-------------------..---.---.---..--------	----.-----.---------------------------------------
08	..-----.-------------------..---.---.----.--------	----.-----.---------------------------------------
09	..................................................	----.-----.---------------------------------------

Posting Key	Account Type	Debit/Credit Indicator	Posting Key for Reversal/Reverse Entry	Indicator: Posting key for special G/L t	Indicator: Sales-related item	Indicator: Is the posting key used
01	D	S	12		X
11	D	H	02		X
12	D	H	01		X
13	D	H	03
14	D	H	04
15	D	H	05			X
16	D	H	06			X
17	D	H	07
18	D	H	08			X
19	D	H	09	X
21	K	S	32		X
02	D	S	11		X
22	K	S	31		X
24	K	S	34
25	K	S	35			X
26	K	S	36			X
27	K	S	37
28	K	S	38			X
29	K	S	39	X
31	K	H	22		X
32	K	H	21		X
34	K	H	24
03	D	S	13
35	K	H	25			X
36	K	H	26			X
37	K	H	27
38	K	H	28			X
39	K	H	29	X
40	S	S	50
50	S	H	40
70	A	S	75
75	A	H	70
80	S	S
04	D	S	14
81	S	S
83	S	S
84	S	S
85	S	S
86	S	S
89	M	S
90	S	H
91	S	H
93	S	H
94	S	H
05	D	S	15			X
95	S	H
96	S	H
99	M	H
0A	D	S	1A
0B	D	S	1B
0C	D	S
0X	D	S	1X
0Y	D	S	1Y
0Z	D	S	1Z
1A	D	H	0A
06	D	S	16			X
1B	D	H	0B
1C	D	H	0C
1X	D	H	0X
1Y	D	H	0Y
1Z	D	H	0Z
07	D	S	17
08	D	S	18			X
09	D	S	19	X

3. 
   Choose Save.
   

3.2.3.4Rules for Changing Documents

3.2.3.4.1Document Change Rules, Line Item

Use

In this activity, you determine under which circumstances fields within posted documents can be changed.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW)Financial Accounting Global Settings (New) ® Document ® Rules for Changing Documents ® Document Change Rules, Line Item

2. 
   On the Change View Rules for Changing Documents: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Account Type	Transact.type	Company Code	Field can be changed	Line item not cleared
   BSEG-MWSKZ	D			X
   BSEG-WMWST	D			X
   BSEG-WRBTR	D			X
   BSEG-MWSKZ	K			X
   BSEG-PYAMT	K			X	X
   BSEG-PYCUR	K			X	X
   BSEG-WMWST	K			X
   BSEG-WRBTR	K			X
   BSEG-MWSKZ	S			X
   BSEG-WRBTR	S			X
   COBL-AUFNR	S			X
   COBL-KOSTL	S			X
   COBL-PRCTR	S			X

4. 
   Choose Save.
   

3.2.3.5Tolerance Groups

3.2.3.5.1Defining Tolerance Groups for Employees

Use

In this activity, you predefine various amount limits for your employees with which you determine:

• 
  the maximum document amount the employee is authorized to post
  
• 
  the maximum amount the employee can enter as a line item in a customer or vendor account
  
• 
  the maximum cash discount percentage the employee can grant in a line item
  
• 
  the maximum acceptable tolerance for payment differences for the employee.
  

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW)Financial Accounting Global Settings (New) ® Document ® Tolerance Groups ® Define Tolerance Groups for Employees

2. 
   On the Change View FI Tolerance Groups for Users: Overview screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen make the following entries:
   

Company Code	Currency	Amount per document	Amount per Open Item Account Item	Cash Discount per Line Item
1000	AUD	1,000,000,000..00	1,000,000.00	5.000

Permitted Payment Differences:

	Amount	Percent	Cash Discnt Adj. to
Revenue	100.00	10.0	10.00
Expense	100.00	10.0	10.00

4. 
   Choose Save.
   

3.2.3.6Default Values

3.2.3.6.1Changing Message Control for Document Processing

Use

In this activity, you can configure the appearance of system messages according to requirements.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW)Financial Accounting Global Settings (New) ® Document ® Default Values ® Change Message Control for Document Processing

2. 
   On the Determine Work Area: Entry screen, make the following entry:
   

   Field name	Description	User action and values	Comment
   Application Area		F5

3. 
   On the Change View Message Control by User: Overview screen, make the following entries:
   

   Message Number	User Name	Online	batch	Standard
   671		W	W

4. 
   Choose Back.
   
5. 
   On the Determine Work Area: Entry screen, make the following entry:
   

   Field name	Description	User action and values	Comment
   Application Area		F2

6. 
   On the Change View Message Control by User: Overview screen, make the following entries:
   

   Message Number	User Name	Online	batch	Standard
   145		I	I	-
   144		I	I	-

7. 
   Choose Back.
   
8. 
   On the Determine Work Area: Entry screen, make the following entry:
   

   Field name	Description	User action and values	Comment
   Application Area		KI

9. 
   On the Change View Message Control by User: Overview screen make the following entries:
   

   Message Number	User Name	Online	batch	Standard
   281		-	-	W

10. 
    Choose Save.
    

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