Automatic Outgoing Payments

3.3.5.4.1.4Defining House Banks - House Banks

Each house bank of a company code is represented by a bank ID in the SAP system, every account at a house bank by an account ID.

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	FI12
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Bank Accounts ® Define House Banks

2. 
   On the Determine Work Area: Entry dialog box, choose company code 1000.
   
3. 
   On the Change View House Banks: Overview screen, choose New Entries.
   
4. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   House Bank		AU
   Bank Country		AU
   Bank Key		4842221

5. 
   Choose Create
   
6. 
   On the bank data dialog box, make the following entries:
   

   Field name	Description	User action and values	Comment
   Bank Name		Commonwealth Bank
   City		MELBOURNE
   Street		300 Collins Street
   SWIFT code		CTBAAUSR
   Bank number		4842221

7. 
   Choose Back.
   
8. 
   On the Change View House Banks: Overview screen, choose New Entries.
   
9. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   House Bank		MB
   Bank Country		AU
   Bank Key		0100259

10. 
    Choose create
    
11. 
    On the bank data dialog box, make the following entries:
    

    Field name	Description	User action and values	Comment
    Bank Name		ANZ Bank
    City		MELBOURNE
    Street		100 Queen Street
    SWIFT code		ANZBVUVX
    Bank number		0100259

12. 
    Choose Back.
    
13. 
    On the Change View House Banks: Overview screen, choose New Entries.
    
14. 
    On the New Entries: Details of Added Entries screen, make the following entries:
    

    Field name	Description	User action and values	Comment
    House Bank		US
    Bank Country		AU
    Bank Key		0018143

15. 
    Choose create
    
16. 
    On the bank data dialog box, make the following entries:
    

Field name	Description	User action and values	Comment
Bank Name		HSBC Bank
City		MELBOURNE
Street		580 George Street
SWIFT code
Bank number		0018143

3.3.5.4.1.5Defining House Banks - Bank Accounts

Use

For each house bank several bank accounts have to be maintained.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	FI12
   IMG menu	Financial Accounting (NEW) ® Bank Accounting ® Bank Accounts ® Define House Banks

2. 
   On the Determine Work Area: Entry dialog box, choose company code 1000.
   
3. 
   On the Change View House Banks: Overview screen, choose AU and Choose Bank Accounts
   
4. 
   Choose New Entries.
   
5. 
   On the New Entries: Details of Added screen, make the following entries:
   

   Field name	Description	User action and values	Comment
   Company Code		1000
   House Bank		AU
   Account ID		GIRO
   Description		Commonwealth Bank
   Bank Account Number		100000001
   Currency		AUD
   G/L		100000

6. 
   Choose Save.
   
7. 
   Choose Back twice.
   
8. 
   Repeat step 3 and 6 with following bank entries:
   

   Company Code	House Bank	Account ID	Description	Bank Account Number	Currency	G/L
   1000	MB	CHF	ANZ Bank	100000002	AUD	101000
   1000	US	GIRO	HSBC Bank	100000003	AUD	102000

9. 
   Choose Save.
   

3.3.5.4.1.6Setting Up Bank Determination for Payment Transactions: Ranking Order

Use

The program Chooses banks or bank accounts from which payment is to be made. Therefore the following specifications are made:

• 
  Ranking order of banks: specify which house banks are permitted and rank them in a list.
  
• 
  Bank accounts: specify which bank account is to be used for payments for each house bank and payment method (and currency, if required) and to which G/L account the payment is posted.
  
• 
  Available amounts: for each account at a house bank, the amount (incoming and outgoing payments), which is available, needs to be specified.
  
• 
  Value date: specify how many days elapse between the posting date of the payment run and the value date at the bank, dependent on the payment method, bank account, payment amount and currency.
  

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

2. 
   On the Display View Bank Choose Overview screen, choose Paying Company Code 1000.
   
3. 
   Choose Ranking Order.
   
4. 
   Choose New Entries.
   
5. 
   On the New Entries: Overview of Added Entries screen, make the following entries:
   

   PM	Crcy	Rank Order	House Bk
   B	AUD	1	AU
   B	USD	1	US
   C	AUD	1	AU
   C	AUD	2	MB
   D	AUD	1	AU
   D	AUD	2	MB
   T	AUD	1	AU
   T	AUD	2	MB

6. 
   Choose Save.
   

3.3.5.4.1.7Setting up Bank Determination for Payment Transactions: Available Amounts

Use

You determine the available amounts of each bank.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

2. 
   On the Display View Bank Chooseion: Overview screen, choose Paying Company Code 1000.
   
3. 
   Choose Available Amounts.
   
4. 
   Choose New Entries.
   
5. 
   On the New Entries: Overview of Added Entries screen, make the following entries:
   

   House Bank	Account ID	Days	Currency	Available for outgoing payment	Scheduled incoming payment
   AU	GIRO	999	AUD	1,000,000.00	1,000,000.00
   MB	CHF	999	AUD	1,000,000.00	1,000,000.00
   US	GIRO	999	USD	1,000,000.00	1,000,000.00

6. 
   Choose Save.
   

3.3.5.4.1.8Setting up Bank Determination for Payment Transactions: Bank Accounts

Use

You determine the available bank accounts.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

2. 
   On the Display View Bank Chooseion: Overview screen, choose Paying Company Code 1000.
   
3. 
   Choose Bank Accounts.
   
4. 
   Choose New Entries.
   
5. 
   On the New Entries: Overview of Added Entries screen, make the following entries:
   

   House Bank	Payment Method	Currency	Account ID	Bank sub account
   AU	B	AUD	GIRO	100010
   AU	C	AUD	GIRO	100010
   AU	D	AUD	GIRO	100050
   AU	T	AUD	GIRO	100040
   MB	B	AUD	CHF	101010
   MB	C	AUD	CHF	101010
   MB	D	AUD	CHF	101050
   MB	T	AUD	CHF	101040
   US	B	USD	GIRO	102030

6. 
   Choose Save.
   

3.3.5.4.1.9Setting up Bank Determination for Payment Transactions: Value Date

Use

You determine the value date.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Method/Bank Chooseion for Payment Program ® Set Up Bank Determination for Payment Transactions

2. 
   On the Display View Bank Chooseion: Overview screen, choose Paying Company Code 1000.
   
3. 
   Choose Value Date.
   
4. 
   Choose New Entries.
   
5. 
   On the New Entries: Overview of Added Entries screen, make the following entries:
   

   Payment. method.	House Bank	Account	Amount Limit		currency	Days
   B	AU	GIRO	0.00	AUD		2
   B	US	GIRO	0.00	AUD		2
   C	AU	GIRO	0.00	AUD		2
   C	MB	CHF	0.00	AUD		2
   D	AU	GIRO	0.00	AUD		2
   D	MB	CHF	0.00	AUD		2
   T	AU	GIRO	0.00	AUD		2
   T	MB	CHF	0.00	AUD		2

6. 
   Choose Save.
   

3.3.5.4.2Payment Media

3.3.5.4.2.1Defining Sender Details for Payment Forms

Use

In this activity you specify the standard texts that you want to use for the letter header, letter footer, and the sending address in the letter window per company code.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Define Sender Details for Payment Forms

2. 
   On the Change View Sender details (Payment program): Overview screen, make the following entries:
   

   Co.Cd.	ID	Letter header	Footer text	signature	Sender
   1000	ADRS	ADRS_HEADER	ADRS_FOOTER	ADRS_SIGNATURE	ADRS_SENDER

3. 
   Choose Save.
   

3.3.5.4.2.2Assigning Payment Medium Format and Comment to Payee to Payment Method

Use

In this activity you assign the payment medium format to a combination of payment method and country. You also determine the Comment to payee to be used, depending on the country and origin.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Make Settings for Payment Medium Formats from Payment Medium Workbench ® Assign Payment Medium Format and Comment to Payee to Payment Method

2. 
   On the Change View Payment Method/Country: Overview screen, make the following entries (double-click the payment method:
   

   Payment Method	Format	Format supplement	Payment medium program	Print dataset	Key	Print dataset b/exch.
   B			RFFOAU_T	LIST3S
   C			RFFOUS_C
   D			RFFOUS_C	LIST1S
   T			RFFOAU_T

3. 
   Choose Save.
   

3.3.5.4.2.3Defining Instruction Keys

Use

Instruction Keys: controls what instructions for making a payment order are sent to participating banks. The key can be specified in vendor master records or in your house banks.

For payment method T (Transfer) an instruction key is specified.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	OB47
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Automatic Outgoing Payments ® Payment Media ® Data Medium Exchange ® Define Instruction keys

2. 
   On the Determine Work Area: Entry dialog box, make the following entries.
   

   Field name	Description	User action and values	Comment
   Bank Country		AU

3. 
   On the Change View Instruction Keys: Overview screen, make the following entries:
   

   PM	IK	Explanation of Instruction Key	IK1	2	3	4	CA	Payment Type
   T	01	internal transfer	1	4			1	15
   T	02	internal transfer	1	4	6		1	15

4. 
   Choose Save.
   

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