External Financial Accounting (102)



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3.3.3Customer Accounts

3.3.3.1Master Data

3.3.3.1.1Preparations for Creating Customer Master Data
3.3.3.1.1.1Creating Number Ranges for Customer Accounts

Use

In this activity you create the number ranges for the customer accounts.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Create Number Ranges for Customer Accounts

  2. On the Customer Number Ranges view, choose Change Intervals.

  3. On the Maintain Number Range Intervals view, choose Insert Interval.

  4. On the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter).

  5. On the Maintain Number Range Intervals view, choose Insert Interval to maintain the next number range interval.

  6. Maintain the following number range intervals:

    No

    From number

    To number

    Extl

    01

    0000100000

    0000199999

    X

    02

    0000200000

    0000299999

    X

    05

    0005000000

    0005999999

    X

    06

    0006000000

    0006999999

    X

    VD

    0000900000

    0000999999




    XX

    A

    ZZZZZZZZZZ

    X

    Y1

    0001000000

    0001999999




    Y2

    0002000000

    0002999999




    Y3

    0003000000

    0003999999




    Y4

    0000400000

    0000499999

    X

  7. When you have maintained all number ranges, choose Save. Confirm the dialog box regarding transport on number ranges.
3.3.3.1.1.2Defining Account Groups with Screen Layout (Customers)

Use

In this activity the settings for the customer account group are determined:



  • the interval for the account numbers

  • whether the number is assigned internally by the system or externally by the user (type of number assignment)

  • whether it is a one-time account

  • which fields are ready for input or must be filled when creating and changing master records (field status)

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Define Account Groups with Screen Layout (Customers)

  2. The following account groups are provided:

    Account Group

    Name

    YB01

    Sold-to party

    YB02

    Customer (ext.number assignment)

    YB03

    Sold-to party Demo (int.Numb.)

    YBAC

    Affiliated Companies - BP

    YBEC

    Export Customers - BP

    YBOC

    One-time cust.(ext.no.assgnmt)

    YBPC

    Dummy customer

    YBVC

    Vendor_AT

  3. Choose Save.
3.3.3.1.1.3Assigning Number Ranges to Customer Account Groups

Use

In this activity you assign the number ranges to the customer account groups.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Payable Accounts Receivable ® Customer Accounts ® Master Data ® Preparations for Creating Customer Master Data ® Assign Number Ranges to Customer Account Groups

  2. On the Change View Assign Customer Acct Groups ® Number Range: Overview screen, make the following entries:

    Group

    Number range

    YB01

    01

    YB02

    XX

    YB03

    Y3

    YBAC

    Y4

    YBEC

    01

    YBOC

    XX

    YBPC

    XX

    YBVC

    02

  3. Choose Save.

3.3.3.2Line Items

3.3.3.2.1Displaying Line Items
3.3.3.2.1.1Defining Line Layout

Use

To display items on accounts you need to define line layout variants. In those variants you define which information from the line item is displayed on the screen. To make Chooseions when displaying line items you need so called additional fields.



Procedure

  1. Access the activity using one of the following navigation options:

Transaction code

SPRO

IMG menu

Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Define Line Layout

  1. On the Maintain Line Layout Configuration: List screen, choose Create….

  2. Make the following entries:

Line Layout

Text

Fields with this specific series

Z02

Reference document number

Document Number

Reference

Document Date

Special G/L ind.

Currency

Amount in foreign cur.

Clearing Document

Text


Z03

Affiliated Company

Assignment

Document Number

Document Date

Trading Partner

Special G/L ind.

Currency


Amount in foreign cur.

Clearing Document

Text


  1. Choose Save.
3.3.3.2.1.2Choosing Additional Fields

Use

Field VBUND (Trading Partner) has been included as an additional field (not contained in the standard client (000).



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Choose Additional Fields

  2. Enter Account type K (Vendors).

  3. Choose Enter.

  4. Choose the fourth line. Choose Insert after….

  5. On the dialog box, choose Line Item.

  6. Search for the Field name VBUND and double-click the line to choose the field

  7. Choose Save.

  8. Choose Back.

  9. Enter Account type D (Customers).

  10. Choose Enter.

  11. Choose the tenth line. Choose Insert after….

  12. In the dialog box in field Field name enter VBUND.

  13. Choose Save.

  14. Choose Back twice to leave the IMG activity

Perform the same steps for the Chooseion fields.

  1. Access the activity using one of the following navigation options:

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Line Items ® Display Line Items ® Display Line Items without ALV ® Choose Chooseion Fields

  2. Enter Account type K (Vendors).

  3. Choose Enter.

  4. Choose the third line. Choose Insert after….

  5. In the dialog box in field Field name enter VBUND.

  6. Choose Save.

  7. Choose Back.

  8. Enter Account type D (Customers).

  9. Choose Enter.

  10. Choose the third line. Choose Insert after….

  11. In the dialog box in field Field name enter VBUND.

  12. Save your entries.


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