External Financial Accounting (102)

3.3.2Business Transactions

3.3.2.1Open Item Clearing

3.3.2.1.1Preparing Automatic Clearing

In this activity, you enter the criteria for grouping the open items of an account for automatic clearing. The program clears open items of a group if the balance in local and foreign currency is zero. You must enter the following standard criteria:

• 
  The account type
  
• 
  The account number or number range
  

Choose five other criteria from the fields in table BSEG or table BKPF. If possible choose those fields, which are also included in table BSIS (G/L accounts), BSID (customers) or BSIK (vendors). You can determine the Field names by looking at the tables in the Data Dictionary. To do this, choose Tools ® ABAP Workbench ® Dictionary.

Rules defined for automatic clearing for account type D (customer), V (vendor) and S (general ledger):

Criterion 1: ZUONR (Assignment)

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Open Item Clearing ® Prepare Automatic Clearing

2. 
   On the Change View Additional Rules For Automatic Clearing: Overview screen, choose New Entries.
   

   ChtAcct	Account Ty	From Account	To account	Criterion1	Criterion2
   YAAU	S	0000000000	9999999999	ZUONR	VBUND
   YAAU	D	1	9999999999	ZUONR	VBUND
   YAAU	D	A	Z	ZUONR	VBUND
   YAAU	K	0000000000	9999999999	ZUONR	VBUND
   YAAU	K	A	Z	ZUONR	VBUND

3. 
   Choose Save.
   

3.3.2.1.2Defining Tolerance Groups for G/L Accounts

Use

When G/L accounts are cleared, tolerance groups are used to define limits, which differences are accepted and posted automatically to predefined accounts. The groups which are defined here are assigned in the G/L account master record.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting(NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Open Item Clearing ® Clearing Differences ® Define Tolerance Groups for G/L Accounting

2. 
   On the Change View Tolerances for Groups of G/L Accounts in Local Currency: screen, choose New Entries.
   
3. 
   On the New Entries: Details of Added Entries screen, make the following entries:
   

   Company Code	Tol. Group	Name	Debit Posting	Credit Posting	Percentage (Deb.)	Percentage (Cre.)
   1000		Tolerance Group for BP	1	1	1	1

4. 
   Choose Save.
   

3.3.2.2Adjustment Posting/Reversal

3.3.2.2.1Permitting Negative Posting

Use

In this activity you specify whether reverse documents can be comprised of negative postings for each company code.

Negative postings have been permitted for company code 1000.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting(NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Adjustment Posting/Reversal ® Permit Negative Posting

2. 
   On the Change View Maintain Negative Postings in Company Code: Overview screen, make the following entry
   

   Company Code	Negative Postings Allowed
   1000	Set the indicator

3. 
   Choose Save.
   

3.3.2.2.2Defining Reasons for Reversal

Use

Reverse postings and adjustment postings can be set as negative postings. Negative postings decrease the transaction figures for G/L accounts, customers and vendors. After reversal, transaction figures can, therefore, be reset to the status they would have had before the reversed document and corresponding reversal document were posted. In this case, the reversal is a negative posting. The settings have been taken from the standard system. You can find additional information in Closing – Accrual/Deferrals.

Procedure

1. 
   Access the activity using one of the following navigation options:
   

   Transaction code	SPRO
   IMG menu	Financial Accounting(NEW) ® General Ledger Accounting (NEW) ® Business Transactions ® Adjustment Posting/Reversal ® Define Reasons for Reversal

2. 
   On the Change View Reasons for Reverse Posting: Overview screen, choose New Entries:
   
3. 
   On the New Entries: Overview of Added Entries screen, make the following entry
   

Field name	Description	User action and values	Comment
Reason		05
Text		Accrual/Deferral posting
Neg. postng	negative posting
Alt.pos.dt	Alternative posting date allowed

5. 
   Choose Save.
   

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