External Financial Accounting (102)



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3.3.4Vendor accounts

3.3.4.1Master Data

3.3.4.1.1Preparations for Creating Vendor Master Data
3.3.4.1.1.1Defining Accounting Clerks

Use

You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records, which the accounting clerk supervises. You can use this information for evaluations and for correspondence.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Define Accounting Clerks

  2. Choose New Entries.

  3. Make the following entries:

    Company Code

    Accounting Clerk

    Accounting Clerk Descr.

    User Name

    1000

    AM

    Andrea Miller




  4. Save your entries.
3.3.4.1.1.2Creating Number Ranges for Vendor Accounts

Use

In this activity you create the number ranges for the vendor accounts.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Create Number Ranges for Vendor Accounts

  2. On the Vendor Number Ranges view, choose Change Intervals.

  3. On the Maintain Number Range Intervals view, choose Insert Interval.

  4. In the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter).

  5. On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.

  6. Maintain the following number range intervals:

    No

    From number

    To number

    Extl

    Y3

    0000300000

    0000399999

    X

    Y4

    0000400000

    0000499999

    X

  7. When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.

  8. Choose Back twice to leave the IMG activity.
3.3.4.1.1.3Defining Account Groups with Screen Layout (Vendors)

Use

In this step, you determine the account groups for vendors.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparation for Creating Vendor Master Data ® Define Account Groups with Screen Layout (Vendors)

  2. The following account groups are provided:

    Account Group

    Name

    YB01

    Vendor

    YBAC

    Affiliated Companies - BP

    YBIV

    Foreign Vendor

    YBOV

    One-time vend.(ext.no.assgnmt)

    YBVE

    Vendor (ext.number assignment)

    YREI

    Commercial traveller

  3. Choose Save.
3.3.4.1.1.4Defining Screen Layout per Activity (Vendors)

Use

For the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 Change Vendor (Accounting) and XK02 Change vendor (centrally).



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Define Screen Layout per Activity (Vendors)

  2. Double-click transaction type Change Vendor (Accounting).

  3. Change the field status for all fields to optional.

  4. Double-click transaction type Change vendor (centrally).

  5. Change the field status for all fields to optional.


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