3.3.4.1Master Data 3.3.4.1.1Preparations for Creating Vendor Master Data 3.3.4.1.1.1Defining Accounting Clerks
Use
You define the names of the accounting clerks under a name identification code. You enter the identification code in the vendor master records, which the accounting clerk supervises. You can use this information for evaluations and for correspondence.
Procedure
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Access the activity using one of the following navigation options:
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Choose New Entries.
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Make the following entries:
Company Code
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Accounting Clerk
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Accounting Clerk Descr.
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User Name
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1000
|
AM
|
Andrea Miller
|
| -
Save your entries.
3.3.4.1.1.2Creating Number Ranges for Vendor Accounts
Use
In this activity you create the number ranges for the vendor accounts.
Procedure
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Access the activity using one of the following navigation options:
Transaction code
|
SPRO
|
IMG menu
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Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Create Number Ranges for Vendor Accounts
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On the Vendor Number Ranges view, choose Change Intervals.
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On the Maintain Number Range Intervals view, choose Insert Interval.
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In the Insert Interval dialog box, enter the data for the new line (see table below), then choose Insert (Enter).
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On the Maintain Number Range Intervals view choose Insert Interval to maintain the next number range interval.
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Maintain the following number range intervals:
No
|
From number
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To number
|
Extl
|
Y3
|
0000300000
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0000399999
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X
|
Y4
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0000400000
|
0000499999
|
X
| -
When you have maintained all number ranges choose Save. Confirm the dialog box regarding transport on number ranges.
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Choose Back twice to leave the IMG activity.
3.3.4.1.1.3Defining Account Groups with Screen Layout (Vendors)
Use
In this step, you determine the account groups for vendors.
Procedure
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Access the activity using one of the following navigation options:
Transaction code
|
SPRO
|
IMG menu
|
Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparation for Creating Vendor Master Data ® Define Account Groups with Screen Layout (Vendors)
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The following account groups are provided:
Account Group
|
Name
|
YB01
|
Vendor
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YBAC
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Affiliated Companies - BP
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YBIV
|
Foreign Vendor
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YBOV
|
One-time vend.(ext.no.assgnmt)
|
YBVE
|
Vendor (ext.number assignment)
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YREI
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Commercial traveller
| -
Choose Save.
3.3.4.1.1.4Defining Screen Layout per Activity (Vendors)
Use
For the change vendor activity, the field status for the reconciliation account has been set to display, which means that the reconciliation account can no longer be changed, even if the vendor master record is changed. This applies for transaction FK02 Change Vendor (Accounting) and XK02 Change vendor (centrally).
Procedure
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Access the activity using one of the following navigation options:
Transaction code
|
SPRO
|
IMG menu
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Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Vendor Accounts ® Master Data ® Preparations for Creating Vendor Master Data ® Define Screen Layout per Activity (Vendors)
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Double-click transaction type Change Vendor (Accounting).
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Change the field status for all fields to optional.
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Double-click transaction type Change vendor (centrally).
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Change the field status for all fields to optional.
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