External Financial Accounting (102)


Outgoing Payments 3.3.5.3Outgoing Payments Global Settings



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3.3.5.2Outgoing Payments

3.3.5.3Outgoing Payments Global Settings

3.3.5.3.1Defining Posting Keys for Clearing

Use

In this step, you define posting keys and document types for open item clearing transactions. The system uses these keys for line items to be created automatically. The payment program also uses these posting keys. The standard posting keys are used.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    OBXH

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Define Posting Keys for Clearing

  2. On the Maintain Accounting Configuration: Clearing Procedures – List screen, choose Clearing Transaction UMBUCHNG.

  3. On the Maintain Configuration: Clearing Procedures – Data Screen, make the following entries:

    Field name

    Description

    User action and values

    Comment

    Customers: Clearing Debit




    07




    Customers: Clearing Credit




    17




    Customers: Residual Item Bal. Debit




    04




    Customers: Residual Item Bal. Credit




    14




    Customers: Special G/L Debit




    09




    Customers: Special G/L Credit




    19




    Vendors: Clearing Debit




    27




    Vendors: Clearing Credit




    37




    Vendors: Residual Item Bal. Debit




    24




    Vendors: Residual Item Bal. Credit




    34




    Vendors: Special G/L Debit




    29




    Vendors: Special G/L Credit




    39




    G/L Accounts Debit




    40




    G/L Accounts Credit




    50




    Document type (A/R)




    AB




    Document type (A/P)




    AB




    Document type (G/L)




    AB




  4. Choose Save.
3.3.5.3.2Defining Payment Block Reasons

Use

In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Payment Block Reasons ® Define Payment Block Reasons

  2. On the Change View Payment Block Reasons: Overview screen, make the following entries:

    Block ind.

    Description

    Change in payment prop.

    Manual payments block

    Not changeable



    Free for payment










    *

    Skip account










    A

    Blocked for payment









    B

    Blocked for payment









    I

    CML:InvestorContract










    N

    Postprocess inc.pmnt









    P

    Payment request








    R

    Invoice verification










    V

    Payment clearing









  3. Choose Save.
3.3.5.3.3Defining Default Values for Payment Block

Use

You can set up an automatic payment block reason for terms of payment.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    OBBC

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Outgoing Payments Global Settings ® Payment Block Reasons ® Define Default Values for Payment Block

  2. On the Change View Pmnt Terms: Default Values For Pmnt Block: Overview screen, make the following entries:

    Payment Terms

    Day Limit

    Block Key

    0004

    00




  3. Choose Save.
3.3.5.3.4Manual Outgoing Payments
3.3.5.3.4.1Defining Tolerances (Vendors)

Use

In this step, you specify the tolerances for vendors. These tolerances are used for dealing with differences in payment and residual items, which can occur during payment settlement. Specify the tolerances under one or more tolerance groups. Allocate a tolerance group to each vendor via the master record. For each tolerance group, specify the following:



  • Tolerances up to which differences in payment are posted automatically to expense or revenue accounts when clearing open items

  • The handling of the terms of payment for residual items, if they are to be posted during clearing

Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    OBA3

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Manual Outgoing Payments ® Define Tolerances (Vendors)

  2. On the Change View Customer/Vendor Tolerances: Overview screen, choose New Entries.

  3. On the New Entries: Details of Added Entries screen, make the following entries:

Company Code

Tolerance Group

Text

Gain

Loss

Percent (Gain)

Percent (Loss)

Adj. Disc.

1000




BP FIN Tolerance

5.00

5.00

2.0

2.0

2.00

1000

DEB1




999.00

5.00

10.0

2.5

1.00

1000

DEB2




10.00

3.00

10.0

2.5

1.00

1000

DEB3




200.00

100.00

5.00

1.00

3.00

1000

DEB4




0.02

0.02

90.00

90.00

3.00

1000

KRE1




999.00

5.00

10.0

2.5

1.00



Company Code

Tolerance Group

Adj. Disc. By

Grace Days

PT from Inv.

Fixed PT

Partial Discount

1000




2.00

00




NT00

X

1000

DEB1

1.00

01

X




X

1000

DEB2

1.00

02

X




X

1000

DEB3

3.00

03










1000

DEB4

3.00

03










1000

KRE1

1.00

01

X




X

  1. Choose Save.
3.3.5.3.4.2Defining Reason Codes (Manual Outgoing Payments)

Use

In this step, you define reason codes per company code for handling payment differences in the form of residual items, partial payments and postings on account.



Procedure

  1. Access the activity using one of the following navigation options:

    Transaction code

    SPRO

    IMG menu

    Financial Accounting (NEW) ® Accounts Receivable and Accounts Payable ® Business Transactions ® Outgoing Payments ® Manual Outgoing Payments ® Overpayment/Underpayment ® Define Reason Codes (Manual Outgoing Payments)

  2. On the Determine Work Area: Entry dialog box, choose Company Code 1000.

  3. On the Change View Classification of Payment Differences: Overview screen, make the following entries:

    RCd

    Short Text

    Long Text

    CorrT

    050

    Cash discount period

    Cash discount period exceeded

    SAP50

    051

    Cash discount rate

    Cash discount rate not kept to

    SAP51

    052

    Cash discount f. net

    Cash discount deduction for net terms

    SAP52

    053

    Cash discount retro.

    No csh disc.retrograde calc.frm crd.memo

    SAP53

    054

    Disc. period and rate

    Disc. per. exceeded and disc. rate incorr.

    SAP54

    055

    Pmnt on acct

    General payment on account

    SAP55

    056

    Pmnt advice error

    Pmt adv.on acct is missing or incomplete

    SAP56

    057

    Calculation error

    Customer calculation error

    SAP57

    058

    Debit reduced

    Debit reduced instead of paid

    SAP58

    059

    Debit paid twice

    Debit paid twice

    SAP58

    060

    Credit memo paid

    Credit memo paid instead of reduced

    SAP60

    061

    Credit memo twice

    Credit memo reduced twice

    SAP60

  4. Choose Save.


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