The Objective of Monitoring of CC Projects

Basis for Monitoring

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  The Annual Work-Plan & Budget [AWPB] and M&E Plan shall be the basis for monitoring CCAP / FI’s performance in terms of achievement of results.
  

• 
  The AWPB is derived from broad themes outlined in the SAPA which are disaggregated into outputs and activities [refer table 2], and clearly defined baselines, indicators and targets of the FIs involved in CCAP for the given fiscal year.
  

• 
  The FIs/Departments/Agencies shall be responsible for implementing the budgeted activities for the year and also monitoring of the activities. The PCU at CoRRB secretariat will monitor outputs, outcomes and impacts. PCU will also do the process monitoring of the activities carried out as per the mandates of the secretariat.
  

Progress Data Collection, Verification and Reporting

- The FIs engaged in CCAP implementation shall be responsible for collecting and recording progress data on implementation status of the activities, outputs and outcomes; including financial data of completed activities and results.

- The data shall be invariably entered by FIs on a regular basis (weekly or monthly as appropriate).
- The FIs shall work closely with PCU at CoRRB secretariat in regards to entering data and providing updates.
- The Departments' Finance Division/Section shall monitor/verify the accuracy of data and ensure that the FIs enter the data in the system regularly.

Progress Report and Data Analysis

- The FIs shall be responsible for preparing detailed progress report of their respective sectors every three months by way of updating/uploading in the PLAMS, which can generate reports.

- Based on the updates made by these FIs, CoRRB secretariat will generate quarterly/semi-annual progress reports of the CCAP, combining PCU’s work (The 1^st Semi-Annual Progress Report for the period July-December shall be completed by 31^st January and the 2^nd Semi-Annual Progress Report for the period January-June shall be completed by 31^st July).
-The PPD shall further process and analyze the data received from CoRRB secretariat for preparing consolidated progress report to be presented to GNHC.

Progress Review and Feedback Mechanisms

- PCU at CoRRB secretariat shall conduct quarterly monitoring visits to crosscheck and corroborate with program beneficiaries engaged in CCAP in collaboration with FIs. During such visits other activities implemented by CoRRB and process monitoring of its activities will be done. Such visits shall validate the information collated for progress before its publication and onward submission to Ministry and EU.

- The RNR-GNH Committee shall review the status of project implementation at the Ministry or Agency level on a semi-annual basis.
- The Chief Planning Officer of the PPD shall table the progress reports to GNHC for review and decision making.

Figure : Information flow diagram [FI -Focal Institution, CoRRB-Council for RNR Research of Bhutan, PPD-Policy & Planning Division, GNHC-Gross National Happiness Commission]

Table : Programme Result Matrix (Output Level)

Sl. No	Climate Change Vulnerability Thematic Area	Climate Change Adaptation Results	Indicator	Baseline (11th FYP) = CY 2012	11th Plan Target (cumulative)	RNR-CCAP Target	Means of Verification	Risks/Assumptions
1	Agriculture and Food Security	Output 1: Green Livestock Farming Practices Promoted	Number of households adopting stall feeding and composting from improved breeds of dairy cattle	3360	10,000	395	DOL progress records PlaMS	Climate resistant stall designs for all altitudes
			Number of households adopting biogas units and/or cattle dung briquettes as alternative energy sources	130	2500	470		Introduction of cost sharing mechanism may act as disincentive
			Acres of improved pasture and acres of cropping patterns that include winter fodder to support dairy cattle that are stall-fed (for individuals, groups and commercial farmers)	16628	26027	104		Limited land available for pasture development
2		Output 2: Efficient Irrigation Systems for Horticultural Cash Cropping Established	Acres of land under water efficient irrigation system installed (drip, sprinkler and water harvesting systems)	0	741	500	database in DOA-Engineering Division PlaMS	Database is set up. Coordination between Dzongkhags, Horticulture and Engineering Divisions efficient
3		Output 3: Sloping Land Management for Horticulture and Field Crops Production practices adopted	125 acres of land developed (bench terracing, contour hedgerows and contour grass strips)	8071	11071	125	DoA progress records PLAMS	DOA needs to establish a new database with reliable data
4		Output 4: Increased Organic Agriculture Production	100 acres under organic cultivation developed	40627	55560	100	DoA progress records PLAMS	DOA needs to establish a new database on NOP with reliable data
5		Output 5 Reduction of Post Harvest Crop Losses	Number of post harvest facilities established and functional (for individual household & communities)	1539	3120	654		DOA needs to establish a new database on this with reliable data Appropriate designs for all altitudes
6		Output 6: Human-Wildlife Conflicts Mitigation Measures adopted	No of farmers trained on electric fencing techniques. 100 KMs of cropped area fenced for protection against wildlife	0		100	DOA / DoFPS database	No national database. DOFPS & DOA need to develop database
7		Output 7: Increased Paddy Field Area under Efficient Irrigation Systems	KM of new and renovated irrigation channels			50	PLAMS/ DoA progress report	DOA needs to include this parameter in the progress report
			HH & WUA adopt efficient water use practices			60	PLAMS/ DoA progress report	DOA needs to include this parameter in the progress report
8	Water Resources and Energy	Output 8: Watershed Management Plans for Watersheds Developed in critical watersheds of Kurichu River Basin	Number of watersheds with critical assessments completed in Mangdechhu and Kurichu River Basins	71	111	29	WMD – DOFPS progress records / PlaMS
			Integrated Watershed Management Plans for degraded watersheds developed (Mangdechhu, Kurichu, Punatsangchhu and Wangchhu)	2		3	WMD – DOFPS progress records / PlaMS	Two river basins are outside the RNR-CCAP target area
9	Forestry and Biodiversity	Output 9: Afforestation and Reforestation in Barren and Degraded Lands	Hectares of tree plantation established and managed sustainably in GRF land	22,858	24858	50	FIMS -DOFPS records
10		Output 10: National Forest Inventory (NFI) Database Established	Number of cluster plots surveyed (convert the cluster plot to km2 by multiplying by 16)	0	38394	514	FRMD – DOFPS records	Some plots may be inaccessible due to difficult terrain / extrapolation methodology is needed
11		Output 11: Increased On-Farm Conservation and Sustainable Utilization of Agro-Biodiversity	Number of sites with community based initiatives for conservation and sustainable use of indigenous/local breed of livestock	25	35	5	NBC progress records PlaMS	Each site aggregates both crop variety and livestock breeds. RNR-CCAP is funding only the livestock part
12	Governance, Coordination, and Support Services	Output 12: Coordination and Planning Services for CCA	Number of policy documents and planning guidelines	0	1	1	PPD records	RNR statistics to include CC parameters
			Climate Change Policy Paper prepared	0	0	1	PPD records
			CCA Strategy Guidelines for RNR Planners prepared	0	0	1	PPD records
13		Output 13: Enhanced Biodiversity Information through studies & baselines	Biodiversity and resilience to climate change reflected in Biodiversity Portal	1358	2500	2358	NBC progress records PlaMS	National Paper on Biodiversity and CC for Climate Summit up-dated and entered on portal
14		Output 14: Strengthened Regulatory and Quarantine System	1 Plant & Animal Quarantine Station equipped with decontamination facilities	0	5	1	BAFRA progress records	It is an indirect activity. CCA SMART credentials should be established
15		Output 15: National Food Testing Laboratory (NFTL) made fully functional to Regulate Genetic Modified Organism (GMO)	Increased accredited test parameters for the National Food Testing Laboratory (NFTL)	15	30	1	BAFRA administrative records	It is an indirect activity. CCA SMART credentials should be established
16		Output 16: Gathering and Dissemination of Climate Change Information	IEC TV programs on CCA developed and distributed	43	78	9	ICS progress records	Adequate material available for IEC on CCAP
			IEC Radio programs on CCA developed and distributed	37	47	3		- do
			EC print materials on CCA developed and distributed	68	130	5
		Output 17: Policy / Strategic Research Coordinated & Conducted (CC Impact/Adaptation)	No of strategic research and impact studies No of technology adoption studies conducted	2	11	2	CoRRB / CCAP progress reports
		Output18: Climate Smart Initiatives Streamlined & Technologies Delivered	SAPA document prepared	1	1	2	CORRB records
			CCIS established		1	1	CCAP reports
			Monitoring framework for CCAP prepared / Bhutan State of Climate Change in the RNR Sector Statistical Report		1	1	CCAP reports
			No of CC research papers		4	4	CCAP reports

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