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J R A T y pe s of R ec or ds J R A



P er ma ne nt St ud ent Re cor ds : E ach s ch ool sh a l l p er ma nen t l y r e t a i n r eco rds r e l a t i n g t o ea ch s t u de nt ' s aca de mi c pe r for ma n ce , a t t e nd an ce a nd a c t i v i t i e s . In f o r mati on a bo ut s t u de nts c ol l ecte d an d s t ore d b y a n y sch ool p ers on nel s hall be s ep arat ed i nt o o ne of t h e f ol l o win g c l as s i f i cati on s :

A d mi nis trati ve r eco rd s: offi c i a l a d mi nistr a t i ve r ec or ds t h a t co nst i t ut e t hemi n i mu m p ers on a l i nf or mati o n nec ess a r y f or o pera t i n g t he e duc a t i o nal s yst e m. I t s hall i n c l u de birt h d a t e , s ex , r ace , name s , t e l e ph on e nu mb ers , ad dres ses a nd p l ac es of e mpl o yme n t of p are nts , ac ademi c w or k c o mpl e t e d , gra de s , a t t en da nce r eco rds , wi t h dra wal a nd r e entr y r ec ord s , h o nor s a nd ac t i v i t i es, d a t e of gr ad uati on a nd f ol l o w - u p r eco rds o f a s t u den t .

S u ppl e men tar y r ec ord s: ve r i f i e d i nf or mati on i mp ort ant i n op era t i n g t he e du cati on a l s yst e m b ut i s o f a mo r e se nsit i ve na t ur e a nd o f l e s s hist orical i mp ort an ce . I t i ncl ud es: t es t d a t a , s uch a s s cor es on s t a nd ar di zed ach i e ve me nt , a pt i t ud e an d i nt e l l i ge nc e t est s ; ob ser vatio na l dat a suc h as s yste ma t i c a l l y gat hered t e ac her or c ou ns e l or e val uat i o ns a nd ob se r va t i o ns of s oci a l an d pers on a l a s se t s ; c l i ni cal f i nd i n gs a nd ver i f i e d r e por t s of s er i ou s or r e cu r r en t de via nt b eh a vi or p a t t e rn s ; ge ne r a l d a t a su ch a s h ealt h dat a , f a mil y ba c kgr ou n d i nf or mat i o n and e du cati on a l an d vo cati on a l pla ns .

T e ntati ve r eco rds : us efu l i nf or mat i o n t hat ha s not be en verifie d o r i s not
c l ear l y ne ed ed b e yond t he i mme d i a t e pre se n t . I t i n c l u des uneva l uate d r e - p or t s of t e ac her s or co un sel or s t hat ma y be n ee ded i n on go i n g c ou ns e l i n g o r dis c i pl i na ry a c t i o ns .
A p pr o ve d: K A SB Rec o mme n d a t i o n 7 / 9 6 ; 6 / 00 ; 0 8 / 10 ; 3 / 12
B a c k to Ma ster In d ex

R et ur n t o Se ctio n J In de x



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