Objectives: Introduction Over View of System Analysis and Design
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- 9.6 Summary
| Data and File Preparation For anew system to begin master files and system files need to be entered into the system before the normal functioning of the system. Master files are generally created manually. The number of records in older system master file should tally with the number of records in new master file. In case of financial software the balance brought forward should be checked for validation before implementation of the new system. 9.6 Summary For administration putting anew system into operation is usually complicated by the fact that there is an older system already in operation. The analyst has to deal with changing from something familiar to something new and different, while also attending to the mechanics of implementation. Since the concern for simultaneous conversion and implementation is usual. Planning for the formal training of user personnel in the operation of the new system is important. Anew method may drastically affect people’s lives by changing their work methods, work style and relationships with other employees. One of the most effective ways of dealing with the potential impact of these changes is to provide a well-designed program of training. The training program should h) Inform the user about the system in general i) Inform the user about specific operation of the system j) Give the user some practice in operating the system k) Provide opportunity for user feedback. l) Provide ample opportunity to adjust to the new system. m) Provide answers to the queries raised by the employees. Generate a feeling among employees that the new system is their system. the quality of training received by the personnel involved with the system in various capacities helps or hinders, and may even prevent, the successful implementation of an information system. Conversion is the process of changing form the old system to the new one. The conversion plan includes a description of all the activities that must occur to implement the new system and put it into operation. It identifies the persons responsible for each activity and includes a timetable indicating when each activity will occur. The operating plan is checking of all arrangements. It includes reviewing conversion plans, verifying the delivery of equipment, software, forms, preparing the site and preparing the data and files. Questions 1. Compare the different conversion methods with each other. 2. Explain the operating plan. 3. To what extent training is important. 4. Conversion is simple. Do you agree. Justify. Download 0.94 Mb. Share with your friends:
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