Part I the solicitation



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4.6 BIDDER RESPONSIVENESS


Bidder must respond to each question/requirement contained in this IFB, failure to comply with any applicable item may result in the Response being deemed non-responsive and disqualified.

The Office of State Procurement reserves the right to consider the actual level of Bidder’s compliance with the requirements specified in this solicitation and to waive informalities in a Bid. An Informality is an immaterial variation from the exact requirements of the competitive solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the supplies or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial to bidders.



4.7 BID INFORMATION AND BIDDER PROFILE


Bidder shall complete the Bidder Profile Information in Appendix D, Bid Information and Bidder Profile.

4.8 PAYMENT TERMS


Bidders must indicate which Payment Terms will be offered in Appendix D, Bid Information and Bidder Profile.

4.9 DELIVERY LEAD TIME/LATE DELIVERIES


See section 5.5 Delivery Lead Time/Late Deliveries of the Part II, Model Contract.

4.10 BID PRICES


Bid prices must include Model Year 2011/2012 equipped per specifications, for any destination within the State of Washington of the goods and/or services described in the Solicitation document (the state of Washington). Bid pricings must be exclusive Federal Excise Tax and before State Sales Tax. Failure to do so may result in the bid being rejected as non-responsive.
All costs other than tax described above and associated with the goods and/or services must be incorporated into the prices of the Response to this IFB. If Bidder agrees to extend contract pricing to State of Oregon ORCCP members, pricing to be FOB selling dealer’s Washington State location.
Failure to identify all costs in a manner consistent with the instructions in this IFB is sufficient grounds for disqualification.
The proposed pricing levels should reflect the market provided by the Contract resulting from this solicitation. The State makes no volume commitment in this solicitation.
See section 3.3 Price Adjustments of the Part II, Model Contract.

4.11 PROMPT PAYMENT DISCOUNTS


Bidders are encouraged to offer a discount for prompt payment of invoice of 10 calendar days or more. Payment term discounts of 20 calendar days or more after receipt of correct vehicle/invoice will be considered in evaluating bids as a constant percentage or dollar reduction to each vehicle bid price. If the bidder proposing such terms is successful the payment terms will be cited on the Contract, purchase orders, and all invoices issued by the dealer.

See section 5.1 Prompt Payment Discount of the Part II, Model Contract.


    1. 4.12 WITHDRAWAL OR MODIFICATION OF BID


Bidders are liable for all errors or omissions contained in their Responses.
After Bid submittal but prior to Bid opening:

The Bidder may modify or withdraw his/her Bid at any time prior to the due date and time set for Bid opening by providing a written request to the Procurement Coordinator from an authorized representative of the Bidder.


After Bid opening:

No bid shall be altered or amended. The Office of State Procurement may allow a bid to be withdrawn if the Bidder demonstrates that the prices were miscalculated. A Bidder, who claims error and fails to enter into a contract with the State of Washington, may not participate in bidding on the same commodity or service if the solicitation is subsequently reissued by the Office of State Procurement.


The Office of State Procurement reserves the right to contact Bidder for clarification of Response contents.

    1. 4.13 PROPRIETARY OR CONFIDENTIAL INFORMATION


All Bids submitted become the property of the State of Washington and a matter of public record, after the contract has been executed.

Any information contained in the Response that is proprietary or confidential must be clearly designated. Marking of the entire Response or entire sections of the Response as proprietary or confidential will not be accepted nor honored. The Office of State Procurement will not honor designations by the Bidder where pricing is marked proprietary or confidential. See section 8.3 Proprietary or Confidential Information of the Part II, Model Contract.


5 BIDDER QUALIFICATIONS

5.1 DEALER AUTHORIZATION


The Bidder, if requested by Office of State Procurement, shall provide a current, dated, and signed authorization from the manufacturer that the Bidder is an authorized distributor, dealer or service representative and is authorized to sell the manufacturer's products. Failure to comply with this requirement may result in Bid rejection. See also section 4.2 Dealer Authorization of the Part II, Model Contract.

5.2 FEDERAL FUNDING


See section 10.7 Federal Funding of the Part II, Model Contract.

5.3 FEDERAL RESTRICTIONS ON LOBBYING


The Bidder must certify by signing and submitting the Bidder Authorized Offer page of this IFB with submission of its Bid, that under the requirements of Lobbying Disclosure Act, 2 U.S.C., Section 1601 et seq., no Federal appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. See section 10.8 Federal Restrictions on Lobbying of the Part II, Model Contract.

5.4 FEDERAL DEBARMENT AND SUSPENSION


The Bidder certifies, by submission of this Bid / Proposal, that neither it nor its “principals” (as defined in 49 CFR. 29.105 (p) is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. See section 10.9 Federal Debarment and Suspension of the Part II, Model Contract.

5.5 USE OF SUBCONTRACTORS


The Purchasing Activity will accept Responses that include third party involvement only if the Bidder submitting the Response agrees to take complete responsibility for all actions of such Subcontractors. Bidder must state whether Subcontractors are/are not being used.

If applicable, Bidder shall identify all subcontractors who will perform services in fulfillment of contract requirements, including their name, the nature of services to be performed, address, telephone, facsimile, email, federal tax identification number (TIN), and anticipated dollar value of each subcontract: Bidder shall complete this section of Appendix D, Bid Information and Bidder Profile.


The Purchasing Activity reserves the right to approve or reject any and all Subcontractors that Bidder proposes.
Specific restrictions apply to contracting with current or former state employees pursuant to Chapter 42.52 RCW. Bidders should familiarize themselves with the requirements identified in Part II, Model Contract.

    1. BIDDER TECHNICAL REQUIREMENTS


Respond to the following requirements per the instructions in Appendix E, Specifications and Price Sheets.

    1. WARRANTY REQUIREMENTS


Respond to the following requirements per the instruction in Appendix E, Specifications and Price Sheets.


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