1.5. Responsibilities of the Employer/purchaser -
- Prepare Procurement Plans
- Notify potential bidders of bidding opportunities
- Prepare pre-qualification, bidding documents, and request for proposals
- Receive and evaluate bids and proposals
- Award contracts
- Implement contracts.
- Obtain the bidding documents
- Submit bids and proposals in accordance with required documents
- Supply goods or construct works according to the contract
- Provide the services or consulting services according to the contract
Standard Documents - Tender Documents
- Standard Bidding Documents (Goods)
- Standard bidding document (Works)
- Request for Proposals – for Consultancy
- Evaluation Sample Formats
- Evaluation formats Goods and Works
- Evaluation formats Consulting services
- Samples for Advertisement
- General Procurement Notice (GPN)
- Specific Procurement Notice (SPN)
- Expression of Interest (EOI)
- Instruction to Bidders
- State minimum 30 days to submit bids
- Bids may be submitted by hand or post
- Budget could be disclosed
- Clear instruction on how to buy the bidding documents
- Clarification in writing only
- Amendments should be advertised with the same procedure as original bids
- Bidders should be given at least one week to amend their bids
- One envelope system is recommended
- Two envelope system is acceptable provided adequate safeguards are in place.
- Bid evaluation criteria should be non discriminatory
- Evaluation criteria should be disclosed and rigorously quantified in monitory terms.
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