Step 3. Determine contract packages

Step 3. Determine contract packages

• 07/20/23

• Logical grouping of contracts with regards to :
• Timeliness - when are the items needed?
• Economy of scales - like items together
• Geographical distribution –separate packages for each location
• Institutional capacity -single or multiple contracts ?

Step 4. Determine procurement methods

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• Packages determine the procurement method
• For example, for goods:
• -Below 100,000  shopping
• -Above 100,000 but less than 10,000,000  NCB
• -Above 10,000,000  ICB

Step 5. Determine time required

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• How long does it take to:
• Prepare bidding documents
• Advertise
• Receive bids
• Evaluate bids
• Get internal approvals before signing the contract
• receive delivery of the goods etc..

Step 6. Prepare a procurement implementation schedule

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• Sequencing of procurement activities taking into consideration:
• Procurement activities that are interrelated
• Physical constraints
• Financial constraints
• Institutional constraints

Step 7. Create a procurement plan

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• Procurement plan will include:
• A work plan;
• A timetable, key
• Cost;
• Procurement method;
• Contract award dates;
• The office responsible for the procurement process;
• The monitoring of implementation.
• Procurement plan should be
• Realistic
• Monitorable
• Easy to update

Format of a Procurement Plan

• 07/20/23

• Ideally a software program – e.g. MS Project
• Can be an excel format
• Other formats are also possible to use if all key steps are included

THANKS

• THANKS