Procurement Cycle 07/20/23 3.0 PROCUREMENT PLANNING

Procurement Cycle

• 07/20/23

3.0 PROCUREMENT PLANNING

• 3.0 PROCUREMENT PLANNING

• 07/20/23

3.1 Objective of the procurement planning

• Objective of the procurement planning
• Is to insure that the procurement of the goods is done in an efficient and economical way by:
• Avoiding delays
• Insuring an appropriate and optimal manner,
• Decreasing cost
• Avoiding non compliance and
• Improving transparency and predictability

• 07/20/23

3.2. Steps of Procurement Planning

• 07/20/23

• Step 1. Identify your constraints
• Step 2. Prepare the annual work plan
• Step 3. Determine contract packages
• Step 4. Determine procurement methods
• Step 5. Determine time required
• Step 6. Prepare a procurement implementation schedule
• Step 7. Create a procurement plan

Step 1. Identify your constraints

• 07/20/23

• Technical (overall schedule for completion; Sequencing of contracts, storage costs, seasonal works)
• Economical and functional grouping of items
• Institutional (capacity to handle resulting contracts)
• Financial- availability of funds from budget each year

Step 2. Prepare the annual work plan

• 07/20/23

• An annual work plan should address the following questions:
• What is to be procured?
• When is it required?
• Where is it required?
• Who can best do the procurement?
• How best can the procurement be done?
• How long will the procurement take?
• How much budget is allocated for the procurement and how is the cash flow planned?
• How are the procurement processes are going to be monitored and reported?