Request for Proposals ("erfp")

BICYCLE RACK

Heavy Duty Cutaway Specification: The final specification of new vehicles will be subject to Georgia State University approval. Minimum vehicle specifications outlined below are desired to maximize passenger safety, comfort, and service deliverability within a reasonable cost to University. These technical specifications are intended to provide the minimum requirements for heavy-duty, wheelchair accessible, cutaway vehicles, with 20 Forward Facing Passenger Seats (16 Passenger Seats with 2 Wheelchair Positions Occupied), for use in Georgia State University’s Panther Express Operations. Cutaway Buses shall be new, current year production units of heavy duty, transit cutaway vehicle design and construction. Suppliers may submit vehicle(s) with alternative specifications if such specifications will meet the stated objectives of the University to the satisfaction and acceptance of the University. Suppliers are encouraged to submit alternate specifications during the question period to determine their acceptability to the University at the sole discretion of the University.

1. 
   20 Forward Facing Passenger Seats (16 Passenger Seats with 2 Wheelchair Positions Occupied)
   

2. 
   Ford E-450 Chassis or Approved Equivalent.
   

3. 
   Braun Wheelchair Lift or Approved Equivalent.
   

4. 
   Exterior shall be Steel or Approved Equivalent.
   

5. 
   Engine shall be 6.6L Diesel or Approved Equivalent.
   

6. 
   The single fuel tank shall have the maximum capacity available from the chassis manufacturer.
   

7. 
   Power steering shall be supplied.
   

8. 
   The tail pipe shall exit at the rear of the bus and be angled to face towards the road side of the vehicle.
   

9. 
   Passenger seats shall be of a type to maximize both passenger comfort and value for the University. The seats shall be of a design that provides a passenger grab handle on each aisle seat.
   

10. 
    Seating material shall be Repel Level fabric or Approved Equivalent (to be selected by University).
    

11. 
    Ceiling grab rail shall be installed. It shall extend the length of the passenger compartment.
    

12. 
    An entrance grab rail shall be mounted to both sides of the entry step well. A stanchion and modesty panel shall be mounted in front of the first seat on the curbside of the bus.
    

13. 
    Global Positioning System (GPS)
    

1. 
   Constant power (12-24v) dc switched power, wire run to bulkhead (or black box behind driver if applicable) - Interior roof access hole with cover, to mount our antenna (min 8" away from radio antenna) must be fully compliant and possessing the ability to interface with the NextBus specification for vehicle tracking and locating.
   
2. 
   Buses must be equipped with GPS trackers and all associated components necessary for tracking bus locations and arrival time predictions to work with the University’s existing outdoor rugged displays and LCD screens, as well as any additional locations for same in support of the PantherExpress routes. (NextBus or Transloc may be acceptable.)
   

14. 
    Two way radio box and pre-wired – Radio compartment box with 12-volt DC supply, ground harness, antenna cable conduit and access plate shall be installed.
    

1. 
   Vehicle shall be equipped with selected supplier’s radio communication system.
   

15. 
    Automatic Passenger Counting (APC) System
    

5. 
   Automatic Passenger Counter CPU
   
6. 
   Wifi/GPS/Cellular Antenna
   
7. 
   SmartSensor Module
   
8. 
   Infrared Sensor and Reflector Assembly (set for each door)
   

16. 
    Vehicle must meet all ADA requirements.
    

1. 
   The vehicle shall meet all requirements of 49 CFR, Part 38, Subpart B: ADA Accessibility Specifications for Transportation Vehicles – Buses, Vans and Systems. This includes the loading system, wheelchair accommodations, interior circulation, passenger information, lighting, doors, signs, etc. The buses shall meet all requirements of 49 CFR, Part 38, Subpart B: ADA Accessibility Specifications for Transportation Vehicles – Buses, Vans and Systems. This includes the loading system, wheelchair accommodations, interior circulation, passenger information, lighting, doors, signs, etc.
   

17. 
    Vehicle shall be equipped with interior lighting to adequately meet passenger comfort and safety needs at all times.
    

18. 
    Vehicle shall be equipped with interior advertising racks to accommodate printed cards that may be easily changed. Racks shall be on both sides of passenger compartment, and of standard and customary length and width (minimum of 11”) for vehicle type. Advertising racks shall be adequately lit so that the information may be read at night.
    

19. 
    Graphics to be approved by Georgia State University
    

20. 
    Tow hooks-rear
    

21. 
    Fuel tank –access plate over sending unit
    

22. 
    Battery-access door in skirt lock (only) for battery box door
    

23. 
    Wheel inserts-4 wheel stainless steel
    

24. 
    Bumper-rear-anti-ride shield
    

25. 
    White step nosing
    

26. 
    Rubber –black on entire floor, 18” aisle
    

27. 
    FRP on ceiling
    

28. 
    Entry door-36” IPO manual
    

29. 
    Rear door-36” w/1 window w/door ajar buzzer & light on dash
    

30. 
    Painted emergency door handle red
    

31. 
    Roof hatch-transpec low profile econo safety vent #1975
    

32. 
    Heater, rear-65,000 BTU w/ circulating pump
    

33. 
    AC713 MAX EM1, CM3, 195 AMP OEM ALT, dual comp-6800 BTU
    

34. 
    Alarm back-up
    

35. 
    Disconnect switch-battery cut-off
    

36. 
    Schematic wiring
    

37. 
    Clock –digital
    

38. 
    Radio deluxe AM/FM, CD w/ 4 speakers
    

39. 
    Brake light – rear centered mounted LED
    

40. 
    Brake light – rear centered mounted on door
    

41. 
    Exterior light-hooded at entrance door
    

42. 
    Wheel chair door lights (2) exterior Led ILOS (requires a wheelchair door option)
    

43. 
    Marker & clearance lights - Armour all – incandescent
    

44. 
    Mid-ship turn signal/marker lights combination wide style LED (Cannot be armored)
    

45. 
    Taillights (red & amber)- LED
    

46. 
    Backup lights LED
    

47. 
    Glove box w/ light and lock
    

48. 
    Modesty panel-w/ stanchions located behind driver
    

49. 
    Fire extinguisher – 5 LB
    

50. 
    First aid CAIL certified 24-Unit (plastic case)
    

51. 
    Triangle – emergency in box
    

52. 
    Reflectors-both sides of bus (red/rear/amber front)
    

53. 
    Mirrors-interior flat 6”x16”
    

54. 
    Decal – “Priority seating WC area” (ADA required)
    

55. 
    Decal – “vehicle height”
    

56. 
    Decal-International wheelchair symbol-9”x9” interlock kit for Intermotive gateway fast Idle
    

57. 
    WC DR, DBL, 2 WIND, Interior Lite, AJAR PKG, Exterior Lite, Extra spring
    

1. 
   Sure-Lok vinyl storage pouch FE200746 (2)Sure-Lok web cutter 8705
   
2. 
   Sure-Lok FF627S-4C KIT w/ web sensitive retractors (4) Crank retractors Rank w/"S" Hooks (total 2)
   

58. 
    Braun Millennium (series 2) NL919IB, 34" X 51"
    

59. 
    Seat, driver, Hi-back, recliner w/lumbar support & RH arm freedman
    

60. 
    Seat, mid-high, Rigid, DBL, Featherweight (N/A As aisle facing seat) (8)
    

61. 
    Seat, BV Fold away, DBL, 3 Step, freedman (2)
    

62. 
    Re-cover OEM driver seat, level 1
    

63. 
    Front and side Destination Signs
    

1. 
   TwinVision, multi-color 100% L.E.D. display, electronic destination signs, or approved equal, shall be provided and mounted in the upper windshield area and the first curbside window. The control console is mounted overhead in easy reach of the driver when seated.
   
2. 
   The front destination sign glass shall be accessible from the bottom of the sign box to facilitate cleaning of the interior surface of the front destination sign glass. The access panel with utilize a piano hinge and flush mounted thumb latches to accomplish this task
   

64. 
    Fire Suppression System
    

1. 
   Storage Containers - Stored-pressure type containers shall be designed to meet the requirements of the U.S. Department of Transportation (DOT). Containers shall be corrosion resistant. Each container shall have an indicator (pressure gauge) to show that it is in a ready condition or in need of recharging. The gauge should be readily visible to an operator during a pre-trip inspection without the use of tools. In the event that the gauge is inaccessible remote monitoring is acceptable. Containers may be mounted in interior or exterior locations provided the location will not exceed the manufacturer’s operating temperatures or be subject to excessive environmental extremes.
   
2. 
   Distribution System - Distribution system should be designed and approved in accordance within the AFSS manufacture’s design and installation parameters.
   
3. 
   Nozzles - Quantity, location and orientation of nozzles shall be in accordance with AFSS design specifications and determination of hazard zones to be protected. A typical installation has a minimum of three nozzles protecting an engine compartment. Nozzles should be mounted in such a fashion that normal maintenance practices do not require the removal or adjustment of any system discharge nozzle. Discharge nozzles shall be provided with blow-off caps or other suitable devices or materials to prevent the entrance of moisture or other environmental materials into the distribution piping. The protective device shall blow off, open or out upon agent discharge.
   
4. 
   Suppression Agent - The amount and type of suppression agent shall be determined based on the specific configuration of the vehicle in consultation with the OEM and AFSS supplier. The typical installation for a Zone 1(engine compartment) is 20-25 pounds of dry chemical or equivalent.
   

65. 
    As built part manual
    

66. 
    As built electrical schematic
    

67. 
    Paint and graphics to be determined by Georgia State University
    

68. 
    DVD Players and Displays: Cutaway vehicles shall include the following:
    

Identity Requirements for Vehicles. The University Shuttle vehicles must be recognizable to its riders as well as to the University community and general public; therefore, the University specifies the following identity requirements.

1. 
   Colors:
   

Accent colors

2. 
   Logo
   Georgia State University Pounce within a newly designed PantherExpress Shuttle design
   

3. 
   Route Designation Signs: All Shuttle vehicles must have route designations that are readable from a distance of fifty (50) feet and are capable of displaying various colors for the reading of routes. The Route Designators or markings must be consistently displayed on both the front and right door sides of the Shuttle. Specific wording of each display shall be coordinated through and approved by the University. Subject to review and approval of the University, in the event that alternative means of route indicators are ever necessary due to delays in repairs, professionally printed signs on materials such as vinyl, wood or professionally-made cling-ons will be required.
   

Replacement vehicles must meet all vehicle specifications listed in the RFP. Any temporary buses must use an approved magnetic replica of the Georgia State University logos for identification.

Under no circumstances will school buses, buses painted national school bus chrome yellow, or buses having school bus markings be used at any time to provide service to the Georgia State University community.

Other advertisements, including pamphlets or flyers, or logos for use inside of the vehicle, or on the driver's apparel, must meet with the written approval of the University representatives. For any other advertisements than those which are initiated by the Auxiliary and Support Services office, the University requires a separate or amended written agreement with the selected supplier to pay the University' Parking and Transportation, Auxiliary and Support Services, commissions for all advertisements inside the University Shuttle Service vehicles. The University requires that the outside of the vehicle have no other writing, logo, or advertisement.
The University would prefer standard framed borders within the vehicle for inside placement of University approved material or signs.
On occasion, the University may opt to promote University interests (i.e. Panther Athletics, GSU Social Media, etc.) through the installation of full or partial exterior wraps on the rear panels of PantherExpress buses. Proposers should provide per-unit optional pricing for the addition of rear exterior wraps.
4.1.4.7

If approved in writing by the University as to the design and lettering size, the name of the selected supplier can appear on the vehicle passenger side of the vehicle.

Selected supplier will operate and maintain an electronic real-time route Vehicle Tracking System known as NextBus, Transloc, or approved equivalent, with Global Positioning Systems ("GPS") units used for vehicle tracking, providing estimated arrival times for all PantherExpress Shuttle vehicles, as specified herein and making estimated arrival information available through the World Wide Web (Internet), outdoor signs at each Shuttle-Stop, and on LCD Monitors and associated media servers inside certain designated University buildings. The Contractor will install, operate and maintain the NextBus, Transloc, or approved equivalent Vehicle Tracking systems, including all GPS units, Shuttle Stop signs, and all other NextBus, Transloc, or approved equivalent system equipment with the exception that the University will maintain the on-campus LCD monitors and associated media servers. The Director of University Parking and Transportation will act as the Contractor's University contact for Shuttle routes, programming, operations and placement of all signage and LCD monitors associated with the NextBus, Transloc, or approved equivalent Vehicle Tracking System. The selected supplier shall be responsible for all agreed-upon expansion and annual maintenance costs of the NextBus, Transloc, or approved equivalent system. The University will be responsible for all information security of the NextBus, Transloc, or approved equivalent system. Any NextBus, Transloc, or approved equivalent programming or operational changes must be coordinated with the selected Supplier’s University contact prior to implementation.

Shuttle-Stop Signs - Contractor shall maintain rugged, weatherproof outdoor pole-mounted signs at the PantherExpress Shuttle-Stop locations identified below for the purpose of listing estimated shuttle arrival times for the designated stops. Each sign will be installed in a specific place designated by the University and University may choose to have Contractor install signs in additional locations at a later date. University shall provide the necessary 120 VAC access for the Shuttle-Stop Signs. Signs are currently installed at the following shuttle stops:

1. 
   Sparks Hall
   
2. 
   Langdale Hall
   
3. 
   Student Center
   
4. 
   Atlanta Fulton County Recreational Authority/Turner Field Blue Lot (Solar Powered)
   

LCD Monitors – Contractor shall operate and maintain, indoor LCD Monitors (and associated media servers) that will be continuously connected to the Georgia State University NextBus,Transloc, or approved equivalent website during all operating hours of the PantherExpress Shuttle Services. PantherExpress Shuttle Routes and estimated arrival times for all routes shall be indicated via each LCD Monitor. University shall provide the necessary 120 VAC and web connections to power and provide data to the Monitors and associated media servers. One such Monitor shall be installed in each of the buildings listed below and University may choose to add Monitors at additional locations at a later date:

1. 
   Sparks Hall
   
2. 
   Langdale Hall
   

6. 
   General Maintenance and Operation Information
   

Selected supplier must identify and define proven maintenance and safety procedures to prevent accidents, equipment breakdowns or other such losses in or on its vehicles. The University should be updated at a minimum of each semester, regarding these procedures and their outcomes used in reducing any such losses.

The University requires that the selected supplier comply with the following maintenance schedule and operational processes:

1. 
   All vehicles will undergo daily pre-trip inspections. Records will be maintained on-site at the selected supplier’s maintenance facility and will be made available to the University for inspection without notice.
   
2. 
   Any problems affecting the safe operation of the vehicle or presenting a potential hazard to passengers must be corrected before the vehicle may be placed into service. Furthermore, any vehicle, similarly affected at any time during operation, will be pulled from service until the corrections or the repair of the vehicle is completed.
   
3. 
   Auxiliary and Support Services must be immediately informed of any safety, accident or other vehicle and operational concerns which impact the safety of its ridership or the integrity of the service (i.e., accident, maintenance problems or recalls, traffic citations, etc.). If the selected supplier's records indicate that any vehicle may be withdrawn from service, the on-site supervisor must contact the Georgia State University representative as to the items or Shuttles to be removed or changed.
   
4. 
   The University reserves the right to perform periodic inspections of all vehicles and equipment assigned to Georgia State University. Inspections will include, but are not limited to, items related to safety, maintenance, reliability, cost-effectiveness and appearance of the vehicles. The University will require a quarterly independent certificate of inspection of all selected supplier Shuttle vehicles at the selected supplier’s expense and at no additional cost to the University, to ensure the safety, maintenance, reliability, cost effectiveness and appearance of the vehicles. The University reserves the option to independently verify the inspection and to require the selected supplier to use a State of Georgia approved inspection entity.
   
5. 
   The selected supplier will maintain and service all equipment, and its service/storage area on a routine and continual basis.
   
6. 
   The selected supplier will be responsible for cleanliness and safety of all equipment as well as the cleanliness of the immediate surrounding areas. Therefore, daily, and at the end of each driver's shift, all vehicles will be swept clean and trash will be removed. Weekly and without interruption of service, the vehicles will be cleaned thoroughly and will be sanitary and free of debris. The selected supplier will maintain a record of the detailing schedule and provide a monthly summary of when each vehicle was deep cleaned.
   
7. 
   Cleaning supplies, and all other applicable chemicals, shall be kept separate from the occupants' seating areas, from any area of the vehicle that is deemed combustible, or considered inappropriate for such storage as mandated in safety regulations and laws.
   
8. 
   The exterior of all in-service vehicles shall be kept clean and free of body damage. Minor damage should be repaired within 30 days of occurrence as long as said damage does not interfere with the safe operation of the vehicle (protruding edges, jagged surfaces, etc.). Otherwise, minor damage as well as major damage must be restored as soon as possible before returning the vehicle back into service, unless otherwise authorized by the University.
   
9. 
   Selected supplier shall be responsible for providing and maintaining selected supplier’s own vehicle storage site.