Rrf operations management manual



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PERMIT TO WORK

LOCKOUT/TAGOUT


PERMIT

Form: PTW_LOTO

Date:


Prep’d by:

Apprv’d by:



Page 1 of 1

This checklist must be completed prior to starting any ___________________________. If any of the listed conditions change, then this permit is invalid and a new permit shall be issued before work continues.




VESSEL




DATE & TIME




WORK TO START (TIME)

Location and description of work to be done:



ALL QUESTIONS MUST BE ANSWERED TO PROCEED

YES

NO

N/A

1. Is the location of the maintenance work an enclosed space? NOTE: If YES, the proper Enclosed Space Entry permit must also be completed, authorized and attached.










2. Does the maintenance work involve working aloft, outboard, or over the side? NOTE: if YES, the proper Working Aloft, Outboard and Over the Side Permit must also be completed, authorized and attached.










3. Does the maintenance work involve any form of hotwork? NOTE: If YES, the proper Hot Work Permit also be completed, authorized and attached.










4. Has the proper tagout/lockout procedure for the work detailed been carried out?










5. Can maintenance work be done safely IAW NFPA requirements?










6. Have all power supplies to the work area been isolated, fuses pulled, circuit breakers tripped and switches set to “OFF”?










7. Have confirmation checks been carried out at the work position while remote and local power-on switching is carried out?










8. Have ship’s drawings been referenced to ensure all power supply routes to the work area are isolated?










9. Have appropriate warning signs been placed on equipment switches and valves?










10. If working on or near live electrical equipment, is a second man present who is competent in the treatment of electrical shock and is trained in fighting electrical fires and proper medical response?










11. Have the tools and equipment been inspected prior to starting work and found to be in good condition?










12. Have the workers done a Job Hazard Analysis in which clear instructions have been given on how to minimize or circumvent these hazards?










13. Have the instructions and plans been discussed in case of an emergency?










IF ANY CHECK MARKS MUST BE PLACED IN THE SHADED AREAS ABOVE, THEN THIS ITEM MUST BE RECTIFIED BEFORE PROCEEDING.

I HAVE READ THE ABOVE PERMIT AND WILL CARRY OUT THE WORK REQUIRED IN A SAFE MANNER.

SIGNATURE OF WORKER . SIGNATURE OF WORKER .
SIGNATURE OF WORKER . SIGNATURE OF WORKER .
SIGNATURE OF WORKER . SIGNATURE OF WORKER .

I have inspected the area described on the top of this form and state that the work can be done safely and in compliance with rules of the US Coast Guard, ABS, and any other authority whose rules I am bound to enforce.
OFFICER IN CHARGE . MASTER .

OFFICE USE ONLY
PERMIT REVIEWED BY: . DATE: .

Original:


Master’s File




Copy 1:


Posted




Copy 2:

Office Copy (Mail)





PERMIT TO WORK


WORKING ALOFT, OUTBOARD AND OVER THE SIDE PERMIT

Form: PTW_OTS

Date:


Prep’d by:

Apprv’d by:



Page 1 of 2

This checklist must be completed prior to starting any work aloft, outboard or over the side. If any of the listed conditions change, then this Permit is invalid and a new permit shall be issued before work continues.

VESSEL


DATE & TIME (MAX. 12 HRS)


WORK TO START (TIME)


Location and Description of Work to be Done:


ALL QUESTIONS MUST BE ANSWERED TO PROCEED

YES

NO

N/A

1. Does the work involve any form of hot work? NOTE: If YES, the proper Hot Work Permit must also be completed, authorized and attached.










2. Does the work involve any electrical maintenance work? NOTE: If YES, the proper Electrical Maintenance Work Permit also be completed, authorized and attached.










3. If work is to be done on electrical equipment or any other energy sources, is the source locked out and tagged out and have all other lockout/tagout requirements been satisfied? NOTE: If YES the proper Lockout/Tagout Permit must also be completed, authorized and attached










4. Have a safety harness and lifeline been provided, inspected and found in good order?










5. If a safety net is rigged, has it been inspected and found in good order?










6. If staging or ladders provided, have they been inspected and found in good order?










7. If the work is overside, is the vessel stopped?










8. If working near the ship’s whistle, radio/radar antennae or other potentially hazardous equipment, are warning notices in place, lockout/tagout procedures carried out and the crew informed of work in progress?










9. If working in the funnel area, has the Duty Engineer been notified to reduce the emission of steam, harmful gases and fumes as far as is practicable?










10. Have ship’s drawings been referenced to ensure the area is safe for working in?










11. Has a safety man been provided?










12. Have personnel been provided with the proper Personnel Protective Equipment (PPE)?










13. If working outboard of the railings or over the side, are life vests provided?










13a. Is a lifebuoy with sufficient line ready for immediate use?










14. Have the correct tools and equipment required been provided?










15. Have the tools and equipment been inspected prior to starting work and found to be in good condition?










16. Has a tool belt or other tool storage device been provided?










17. Are ropes available to raise/lower tools and equipment?










18. If the work involves using a bosun’s chair, are the workers trained in its use and has the equipment been tested prior to use?










19. Have the workers done a Job Hazard Analysis in which clear instructions have been given on how to minimize or circumvent these targets?










20. Have instructions and plans been discussed in case of an emergency?










IF ANY CHECK MARKS MUST BE PLACED IN THE SHADED AREAS ABOVE, THEN THIS ITEM MUST BE RECTIFIED BEFORE PROCEEDING

CONTINUED NEXT PAGE



PERMIT TO WORK


WORKING ALOFT, OUTBOARD AND OVER THE SIDE PERMIT

Form: PTW_OTS

Date:


Prep’d by:

Apprv’d by:

Page 2 of 2


PROTECTIVE EQUIPMENT

Boxes marked with checks denote PPE to be used. This section must be filled out by

Officer in Charge of Safety.

Clothing

Fire Extinguisher

Gloves

Boots

Safety Harness

Flashlight

Hard Hat

Hearing Protection

Safety Line

Gas Tester

Respirator(s)

SCBA/ELSA

Eye Protection







Other

I HAVE READ THE ABOVE PERMIT AND WILL CARRY OUT THE WORK REQUIRED IN A SAFE MANNER.

SIGNATURE OF WORKER

___________________________

SIGNATURE OF WORKER

___________________________


SIGNATURE OF WORKER

___________________________



SIGNATURE OF WORKER ___________________________


SIGNATURE OF WORKER

___________________________



SIGNATURE OF WORKER ___________________________

I inspected the enclosed area described on the top of this form and state that the work can be done and in compliance with rules of the US Coast Guard, ABS, and other authority whose rules I am bound to enforce.

OFFICER IN CHARGE OF SAFETY





MASTER




OFFICE USE ONLY

PERMIT REVIEWED BY:

DATE:



Original:


Master’s File







Copy 1:


Posted







Copy 2:

Office Copy (Mail)









PERMIT TO WORK

INSPECTION/REPAIR PERMIT CONDENSER/SEAWATER SYSTEM

Form: PTW_SWS

Date:


Prep’d by:

Apprv’d by:



Page 1 of 1

This checklist must be completed before beginning inspections or repairs to condensers or sea water systems where dismantling of the system is required, and watertight integrity depends on a single sea valve. Work shall not begin if any of the following precautions cannot be met. If any conditions listed in this permit change, then this Permit is invalid and a new permit shall be issued based on the new conditions before work continues.

IMPORTANT: Once valves are closed and tagged, all lock-out/tag-out procedures shall be followed. Condenser to be tested for leaks and closed up ASAP. Report any problems or deviations from the work plan to the Master, Chief Engineer and the Fleet Manager.

___________________________

VESSEL

__________________________________

DATE & TIME (MAX. 12 HRS)

___________________________________

WORK TO START (TIME)

Work Location



Work Description



To be Checked by the Master

To be Checked by the Chief Engineer

To be Checked by the

Officer in Charge

o Conference held to review scope and technology aspects of the work. Emergency response plan made up
o Communication established between job site and bridge (cargo control room if in port).
o Emergency squad drill held using the damage control plan. All necessary emergency tools available
o Weather forecast and sea conditions checked for period of work.
o Fleet Manager notified of work plan and schedule as appropriate.

o Isolation plans and procedures reviewed with emergency squad leaders and persons involved with the work. Schematic diagrams used to pinpoint all valves.
o “Splash Zones” defined and electrical equipment protected as necessary. Electrical actuators including remote stations to be locked/tagged out.
o Water-tight integrity proven with drain valves, and/or carefully loosening flange bolts. Condensers and piping can be pumped down to expedite the work, but pups cannot be used to maintain low water level.
o All valves closed to isolate the system. Lock-out/tag-out procedures conducted as per Sec. 8. 10 of the Health & Safety Manual.
o Normal emergency bilge pumps and valves tested and strainers cleaned for immediate use
o Sufficient staff present on site for duration of work to immediately deal with any emergency situation.

o Safe access or suitable work platform provided.
o Only one door removed from each end of condenser at any time.
o All other waterbox door openings are to remain in position (may be loosely bolted).
o Responsible person (with walkie-talkie radio) in attendance at entrance of waterbox.
o Condenser waterbox ventilated and well lighted.
o Rags and debris removed from waterbox promptly

I HAVE READ THE ABOVE PERMIT AND WILL CARRY OUT THE WORK REQUIRED IN A SAFE MANNER.
SIGNATURE OF WORKER ___________________________ SIGNATURE OF WORKER__________________________
SIGNATURE OF WORKER ___________________________ SIGNATURE OF WORKER__________________________

Master

Chief Engineer

Officer in Charge


Work Started Date/Time


Work Completed Date/Time


OFFICE USE ONLY

PERMIT REVIEWED BY:_______________________________ DATE:______________________________________



Original: Master’s File
Copy 1 Posted
Copy 2 Office Copy (Mail)



PERMIT TO WORK

UNDERWATER

WORK PERMIT


Form: PTW_EMW

Date:


Prep’d by:

Apprv’d by:



Page 1 of 1

Complete this permit before beginning diver operations. Work shall not begin if any of the following precautions cannot be met. If any conditions listed change, then this Permit is invalid and a new permit shall be issued before work continues.


__________________________

VESSEL


___________________________

DATE & TIME (MAX. 12 HRS)


_____________________

WORK TO START (TIME)

Work Location


Work Description

General Precautions (Always read and initial.)


Master’s

Initials




_____Master has determined that the diver assisted work plan/procedure is safe.

_____Precautions have been explained to all personnel involved.

_____Deck/engine watch have been notified when work is to begin and when expected to be completed.

_____Other vessels or bunker barges not alongside during diving operations.

_____No other operations such as cargo, ballast movement, storing, etc. while the diver is in the water.

_____Engine room notified not to start up or stop any machinery which would change the status of the overboard discharges and intakes.

_____Terminal, Port Authority and Government approvals obtained as necessary.

_____All personnel advised of “Tagged-out” or “Locked-out” valves and proper procedures followed.

To Be Confirmed By Master

To Be Confirmed By Chief Engineer

Fleet Manager required concurrence obtained

Emergency Response Plan discussed & agreed.

Safety Meeting held & job scope/technical aspects clarified.

Diver’s additional safety request/or instruction agreed.

Diver constantly available and ready to dive on short notice.

Deck officer in way of diving location has adequate personnel to handle diving boat mooring lines, etc.

Propeller status agreed.

Code flag “A” hoisted.

Walkie-talkie radios and communication between dive boat, deck, bridge watch officer and watch engineer tested.

Weather forecast obtained and suitable for the work period.

Sea condition checked and found acceptable for the work.

Work plan made.

Diver advised of sea intakes or overboard discharges actually in use.

Diver properly instructed/informed about intakes and overboard discharges in use and shown location of same on drawings.

Main engine isolated or turning gear tagged-out or locked out.

Bilge pumps are lined up and valves have been test operated.

Diver instructed as to location of HFO, DO & LO tanks.

All sea intakes/or overboard discharge lines not in use secured by double valve protection to reduce risk of siphon effect and locked / tagged out.

Method of sea chest/piping blanking agreed.

Inboard blank flanges prepared and ready for installation.

Cathodic protection off.

Senior Engineer to be at the repair site to verify the inboard blank flange is secured.

All applicable emergency tools, materials, equipment checked and ready for use.

Master:


Chief Engineer:


Diver:


Start

Date/Time

Completed

Date/Time

Overside Blank Installed Date/Time

Overside Blank Removed Date/Time

OFFICE USE ONLY
PERMIT REVIEWED BY:______________________________________ DATE:________________________________

Original: Master’s File
Copy 1: Posted
Copy 2: Office Copy (Mail)






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