The revolutionary government of zanzibar


Procedure for Impact Mitigation under ZSEP



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5.5 Procedure for Impact Mitigation under ZSEP

An Environmental Management Plan for the ZSEP is presented in appendix xx. Impact mitigation for the ZSEP sub-projects will be mainstreamed into the Project Development Cycle. Given that most critical short-term impacts and the bulk of long-term impacts manifest at the construction and operation stages respectively, this ESMF has identified appropriate monitoring procedures be put in place to facilitate impact tracking at both stages. As per this ESMF, the bulk of mitigation will take place at the Design Stage when mitigation measures will be identified and mainstreamed into the project design. Thus this ESMF recommends key mitigation tools for the ZSEP as follows:-


Approved architectural plans/ design report: this report to be prepared and approved by MoEVT for all projects will seek to ensure that the proposed sub-projects are sensitive to social and conservation requirements. For schools to be rehabilitated outside Stone Town, the Design Report will be the only tool for impact mitigation and monitoring for which reason, it will be preceded by a site screening to be undertaken by MoEVT on the basis of Annex 2.

For schools within Stone Town, the Design Report and its attached site screening report will further be approved by the STCDA using its own established procedures.
The Project Report: A Project Report will be prepared by MoEVT for all new construction pursuant to Sections 38 and 39 of Act. No 2 of 1996. The key feature of the project Report will be an EMP specifying how anticipated impacts of the sub-project will be mitigated. The project report will be reviewed by DOE following procedures as outlined in Section 39 (2) of Act No. 2 of 1996 and upon approval, an EIA Certificate will be issued for the respective sub-project. The project reports will be prepared by MoEVT or their appointed environmental advisors.
The Resettlement Action Plan: In order to fully address all impacts triggered by anticipated displacement of schools to pave way for rehabilitation works, an RAP will be prepared by MoEVT and discussed with all stakeholders before construction work can begin. Similarly, RAPs will be prepared for all new sites where the Project Reports identify displacement of people as a potential impact.
The RAP will be prepared by the MOEVT or their appointed Resettlement Advisor.
Contract for Construction: Clauses binding project contractors to implement impact mitigation as part of construction will be included in to contacts for construction. The MoEVT will ascertain that all contracts bear respective clauses for environmental and social mitigation.


5.6: Procedure for Monitoring of the ESMF

Monitoring for the ZSEP will take place at diverse levels. Monitoring of progress, outputs and effects of implementing the ZSEP will be detailed in the project Implementation manual to be prepared by MoEVT. Monitoring of environmental and social impact Design reports and will be captured in the Project reports submitted to DOE. In this section, emphasis is laid on procedures for monitoring implementation of the Impact Mitigation Plan prescribed in this ESMF, in which case, therefore, focus is on compliance monitoring. The tool for use in compliance monitoring is the EMP provided in Annex Five. Key features of the monitoring programme are as follows;-


5.6.1 Monitoring Criteria:

Core criteria for monitoring this ESMF are as follows;-


Approved Architectural Plans/ Design Report: This is the document that will be screened to determine how potential impacts of sub-projects will be addressed in the rehabilitation works.
The Project Report: Based on the Project Reports, the DOE will screen potential impacts of sub-projects and advice on the adequacy or otherwise of the Impact Mitigation Plan proposed for each sub-component. Upon being satisfied of the adequacy of the Project Report, the DOE will issue an EIA Certificate to signify that construction of respective construction sub project can start. The EIA Certificate will also specify conditions that MoEVT will observe during construction and operation of new sub-projects, including the need to file annual audit reports to the DOE as per Act No. 2 of 1996.
The Contract for Construction: Based on the contract for construction, the MoET will supervise activities of contractors to ensure mitigation measures prescribed for implementation during construction have been implemented.
The Resettlement Action Plan: The MoEVT and other state agencies will scrutinize the RAP to ensure that its recommendations on restitution of any disturbance/ displacement triggered by the ZSEP have been fully expedited.
The Facilities Management Plan: This document will be prepared by School Boards as part of their contribution to the ZSEP. Once filed and approved by the ZSEP, it is the document that MoEVT Inspectorate will use to monitor progress in implementing Impact Mitigation during operation of completed sub-projects.




5.6.2 Roles in Monitoring of the ESMF

Respective monitoring responsibilities are identified in table 5.2 below. The key players in monitoring impact mitigation are the MoEVT, while the Dept of lands, STCDA and DOE also playing roles in specified cases. Overall MoEVT has an overwhelming role in effecting monitoring.


Table 5. 2: Roles in monitoring of the ESMF

Monitoring Action

Monitoring Criteria

Monitoring Responsibility

Monitoring Phase

Screening of rehabilitation sub projects outside Stone Town

Screening Form to be filled as part of Design Report

MoEVT

Design phase

Screening of rehabilitation sub-projects within Stone Town

Screening Form and Design Report prepared by MoEVT for approval by STCDA

MoEVT/

STDCA


Design phase

Screening during selection of construction sites

Screening at site identification by Dept of Lands

Project Report prepared by MoEVT for approval by DOE
Dept of Lands

MoEVT
DOE
Design phase

Monitoring implementation of IMP at construction

Contract for supervision

MoEVT

Construction Phase

Monitoring IMP during operation phase

FMP prepared by School Boards

Statutory filing of annual audit reports to DOE
MoEVT
School Boards

Operation phase




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