Assessment Timeline
New York State Alternate Assessment for Students with Severe Disabilities —
All Grades
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First Date of Administration Period
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September 29, 2014
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Administration Period
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September 29, 2014 – February 27, 2015
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Scoring
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March 16 – May 1, 2015
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Final Date To Submit Answer Sheets to Scanning Centers
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May 4, 2015 (close of business)
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New York State English as a Second Language Achievement Test – Grades K-12
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First Date of Administration Period
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April 14, 2015
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Speaking administration
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April 14 – May 15, 2015
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Listening, Reading, and Writing administration
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May 4 – May 15, 2015
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Scoring of Listening, Reading, and Writing
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May 18 – May 28, 2015
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Final Date To Submit Answer Sheets to Scanning Centers
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May 28, 2015 (close of business)
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Final Date To Submit File to Level 2
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TBD
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Final Date To Submit Straggler File to Level 2
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TBD
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New York State Testing Program Test in English Language Arts — Grades 3–8
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First Date of Administration Period
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April 14, 2015
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Administration
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April 14 – April 16, 2015
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Make-up administration
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April 17 – April 21, 2015
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Scoring of Constructed Responses
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April 17 – April 29, 2015
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Final Date To Submit Answer Sheets to Scanning Centers
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April 29, 2015 (close of business)
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Final Date To Submit File to Level 2
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TBD
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Final Date To Submit Straggler File to Level 2
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TBD
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New York State Testing Program Test in Mathematics — Grades 3–8
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First Date of Administration Period
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April 22, 2015
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Administration
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April 22 – April 24, 2015
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Make-up administration
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April 27 – April 29, 2015
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Scoring of Constructed Responses
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April 27 – May 7, 2015
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Final Date To Submit Answer Sheets to Scanning Centers
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May 7, 2015 (close of business)
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Final Date To Submit File to Level 2
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TBD
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Final Date To Submit Straggler File to Level 2
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TBD
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New York State Grade 4 Elementary-Level and
Grade 8 Intermediate-Level Science Tests
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First Date of Administration Period
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May 20, 2015
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Performance Test Administration
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May 20 – May 29, 2015
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Written Test Administration
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June 1, 2015
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Written Test Make-up Administration
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June 2 – June 3, 2015
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Scoring of Constructed Responses and Performance Test
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Following administration, but no later than June 11, 2015
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Final Date To Submit Answer Sheets to Scanning Centers
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June 11, 2015 (close of business)
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Final Date To Submit File to Level 2
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TBD
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Regents Examinations and Regents Competency Tests
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First Date of Administration Period
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August 13, 2014
January 26, 2015
June 2, 2015
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Administration
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August 13 – August 14, 2014
January 26 – January 29, 2015
June 2 & June 16 – June 24, 2015
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Scan sheets or test scores to scan centers
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Determined by scan centers
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Timeline for Submitting Data to the Level 2 Repository
(Level 1 Repositories may establish earlier deadlines for submitting data to them.)
Certification, Deadline, or Target Date
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Category
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Target for inclusion of majority of data:
To be determined
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Student demographic, enrollment, and program service data (including disability and limited English proficient (LEP) eligibility and services data) for students in preschool, preK–12, and ungraded students enrolled on or before BEDS day of the current year must be reported. Each student must have a unique identifier (NYSSIS ID).
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Deadline for inclusion in press release on graduation rate:
To be determined
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August 2014 credentials awarded and August 2014 secondary-level examination results must be reported.
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Deadline:
To be determined
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Staff Evaluation Rating data for applicable districts/charter schools for the 2013–14 school year must be reported.
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Deadline:
To be determined
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Counts of UPK students for the purpose of calculating eligibility for mid-year expansion funds must be reported.
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Deadline:
To be determined
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October BEDS enrollment by grade, district of residence, district Pre-K, and supplemental counts for use in preliminary State aid calculations must be reported.
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Deadline:
To be determined
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All LEP students must be reported with a program service code 0231 for the testing contractor to produce New York State English as a Second Language Achievement Test (NYSESLAT) field test materials for the students.
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Deadline:
To be determined
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Poverty and free- or reduced-price lunch eligibility for all preschool, preK–12, ungraded students (with and without disabilities), and Coordinated Early Intervening Services must be reported.
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Deadline:
To be determined
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October BEDS enrollment by grade, district of residence, district Pre-K, and supplemental counts for use in final State aid calculations must be reported.
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Target for inclusion of majority of data:
To be determined
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January 2015 secondary-level examination results and January 2015 credentials awarded must be reported.
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Deadline:
To be determined
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The following types of data must be provided for ALL students, including preschool, pre-K, and school-age students with disabilities for whom a school district or another educational program has CPSE or CSE responsibility:
-
Remaining student demographic, enrollment, and program service data, including poverty status, migrant status, and program service records for all federally funded programs under which the student was served.
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Enrollment data with Reason for Ending Enrollment and end enrollment date for students discharged during the school year.
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All test scores not previously reported including, but not limited to, those for grades 4 and 8 science, NYSAA, secondary-level examinations, and approved alternative assessments.
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June 2015 credentials awarded and postgraduate plans.
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Reasons for ending disability Programs Fact records during the school year for all preschool and school-age students. All students receiving Coordinated Early Intervening Services must be reported. These students will be displayed in the VR16 report (Program Service Code 5753).
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Child Outcomes Summary Form (COSF) for preschool students with disabilities.
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Deadline:
To be determined
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Certification of 2014–15 SIRS data.
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Special Education Certification and Due Dates for the 2014–15 School Year
These forms are entered directly into the PD Data System[1]
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Due By
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PD 6: Personnel Form
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February 2, 2015
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PD 8: Suspension Data
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August 7, 2015
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These forms are sent directly to your Local Education Agency[1]
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Due By
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SEDCAR 1: Request for IDEA Sub Allocation
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November 24, 2014
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SEDCAR 2: Request for IDEA Sub Allocation for Students Receiving Services Pursuant to Article 81 Only (This form is also sent to SEDCAR in NYSED)
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November 24, 2014
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These data are populated from SIRS and are certified in the PD Data System[1]
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Date Data Must Be Certified By
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VR 1: Preschool Child Count Report by Race/Ethnicity
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January 12, 2015
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VR 2: School Age Child Count by Age and Disability
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January 12, 2015
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VR 3: School Age Students by Disability and Race/Ethnicity
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January 12, 2015
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VR 4: Preschool LRE Setting Report
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January 12, 2015
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VR 5: School Age LRE Setting Report
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January 12, 2015
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VR 6: District Report of Preschool Students by Primary Service Provider
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January 12, 2015
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VR 7: Provider Report of Preschool Students[2]
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**
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VR 8: District Report of School Age Students by Building Where Enrolled
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January 12, 2015
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VR 9: Provider Report of School Age Students[2]
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**
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VR 10 has been discontinued
|
|
VR 11: Notification to School District of Compliance Rate on SPP #11[3]
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September 28, 2015[5]
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VR 12: Notification to School District of Compliance Rate on SPP #12[3]
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September 28, 2015[5]
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VR 13: Preschool Children Provided Programs and Services during 2013-14 School Year
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August 24, 2015[5]
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VR 14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated
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September 28, 2015[5]
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VR 15: Preschool Outcomes Report[3]
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August 24, 2015[5]
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VR 16: Students Receiving Coordinated Early Intervening Services
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August 24, 2015[5]
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These data are entered directly into the PD Data System under Self Review Checklists[4]
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Date Checklist Must Be Completed By
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SR 4: Suspension Rate for Students with Disabilities (significant discrepancy)
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May 29, 2015
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SRS: Suspension Rate for Students with Disabilities (significant disproportionality)
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May 29, 2015
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SR9: Disproportionate Identification of Racial and Ethnic Groups for Special Education and Related Services
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October 15, 2015
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SR 10A: Disproportionate Representation of Students with Disabilities by Classification
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October 15, 2015
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SR 10B: Disproportionate Representation of Students with Disabilities by Placement
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October 15, 2015
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SR 13: Secondary Transition IEP Review for Students with Disabilities
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August 31, 2015
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1 For further information on any of the forms or data in the above table, please visit IRS Special Education’s data collection requirements page located at: http://www.p12.nysed.gov/sedcar/data.htm.
2 Verification reports 7 and 9 are provider reports that do not require certification.
3 See the schedule of submission to find the school year in which your district is required to submit data for these indicators: http://www.p12.nysed.gov/sedcar/sppschedule2011-2017.html
4 For further information on SPP Indicators, please visit: http://www.p12.nysed.gov/specialed/spp/
5 Please note for all due dates in red: Enrollment, demographic, assessment (including COSF), Special Education Snapshot (EOY) and disability program service records for those students who are potential submission records for the VR 11-16 reports must be migrated to the Level 2 Student Data Repository no later than August 21, 2015. Data will be reviewable in the PD data system as the List of Potential Student Records to ascertain that all students eligible to be included in these reports are on the list with accurate information. The L2 data repository will be frozen with regard to new or changes in the enrollment, demographic, assessment, special education snapshot and disability program service records after this date in order to do accountability calculations after the August 21, 2015 deadline.
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