Financial monitoring will be exercised by UNIDO as per UNIDO’s standard financial regulations, and regular financial statements will be submitted to the donor. In addition, progress in programme activities will be regularly reviewed, jointly by the all key stakeholders, according to specific review needs but at least in every quarter. Mid-term and final independent evaluations will be carried out in order to evaluate effectiveness, impacts and sustainability of the Regional Programme and the National sub-projects.
The project will be implemented and monitored on a daily basis by National Project Coordinators, who will be regularly in contact with the international and national consultants and the Technical Advisors providing Technical Support services on behalf of FAO.
Within countries, monitoring will be through Steering Committees. They will meet twice per year to follow up and assess the project progress. The first at beginning of the fire season in May / June and the second following completion of the fire season in November each year. The participation of Regional representatives, particularly the Fire Managements Facilitators will enable circulation of project information to central stakeholders and at the field. The punctual invitation of other ministries’ departments and non-public stakeholders involved will also allow regular information sharing. In addition, the Steering Committee and the technical staff will ensure regular contact with the donors.
Communication and Visibility
The communication will be ensured through the: (i) national multi-stakeholder workshop to finalize the draft National Fire Management Act, Policy and Strategy; (ii) Regional-level National Fire Management Strategy launch workshops; (iii) Awareness campaign; (iv) National Fire Management Awards to present the portfolio of pilot projects and request their funding.
All data and information collected, including project achievements, will be shared regularly with the stakeholders through the Fire Information System bulletins, National Fire Management launching and award workshops and the awareness campaign.
The FAO and UNIDO logos will appear on each publication and/or communication made in the framework of this project. The role of Finland as donor will be duly mentioned.
Reporting Schedule
Each international consultant and FAO officer will provide mission reports according to Terms of Reference (see Annex 4) no later than 10days after the completion of a mission. These reports will be reviewed by the National Project Coordinators and by the Project Coordinator. When validated by this team, they will be submitted to the Forestry Officer of the FAO Sub-Regional Office in Harare and/or to the FAO Country Representations before officially transmitted to the Government representatives.
Quarterly progress reports in English on project activities will be submitted to FAO by the National Project Coordinators.
The terminal/final statement/report will be prepared by the National Project Coordinators, in collaboration with the Fire Management Specialist (International Consultant) and the Project Coordinator. This draft will be endorsed by the FAO and UNODO HQs before transmitted to the donor and government representatives.
Chikulo, 2009. Local Governance Reforms in Zambia: A Review. Commonwealth Journal of Local Governance Issue 2: January 2009.
Eriksen, 2007. The Geographical Journal, Vol.173, No. 3, September 2007, pp. 242–256
FAO 2014. Global Forest Resources Assessment. Food and Agriculture Organisation of the United Nations. Rome, Italy.
FAO 2008. Unpublished Technical Cooperation Project Document, Zimbabwe. Reducing forest fire emergencies during the 2008 winter and beyond through stakeholder dialogue and preparedness. Food and Agriculture Organisation of the United Nations. Rome, Italy.
FAO 2007. Fire Management – Global Assessment 2006. Food and Agriculture Organisation of the United Nations. Forestry Paper 151. Rome, Italy.
FAO, 2006. Fire In The Agriculture-Forestry Interface. Report prepared for the 24th FAO Regional Conference for Africa, Bamako, Mali, 30 January - 3 February 2006.
Goldammer, J.G., and C. de Ronde (eds.). 2004. Wildland Fire Management Handbook for Sub-Sahara Africa. Global Fire Monitoring Center and Oneworldbooks, Freiburg – Cape Town, 432 p
Goldammer, J.G., P.G.H. Frost, M. Jurvélius, E.M. Kamminga, T. Kruger, S. Ing Moody, M. Pogeyed. 2002. Community participation in Integrated Forest Fire Management: Experiences from Africa, Asia and Europe. In: Communities in Flames. Proceedings of an International Conference on Community Involvement in Fire Management, 25-28 July 2001, Balikpapan, Indonesia (P. Moore, D. Ganz, L. Cheng Tan, T. Enters, and P.B. Durst, eds.), 33-52. FAO Regional Office for Asia and the Pacific, Bangkok, Thailand. RAP Publication 2002/25, 133 p.
Government of the republic of Zambia (GRZ) & UN-REDD, 2010. UN collaborative programme on Reducing Emissions from Deforestation and Forest Degradation in developing Countries. National Joint Programme Document (online).
GRZ 2010b. UN Collabnorative Programm on Reducing Emmissions From Deforestation and Forest Degradation in developing countries National Jiint Programme Document - Zambia Quick Start Initiative. In: MTENR (ed.). Lusaka, Zambia.
Heine, J. 2004. Working on Fire, WoF Management Report 2003
Kokwe and Mickels-Kokwe, 2012. Forest management practices with potential for REDD+ in Zambia, Final Report. UN-REDD Programme, March 2012.
Mason-Case, SA 2011. Legal Preparedness for REDD+ in Zambia. A country Report . IDLO. FAO/UN REDD/UNDP/UNEP.
www.nmmu.ac.za
Impact: Improved rural livelihoods and reduced poverty through integrated fire management to minimize uncontrolled wildfires and enhance land use, natural resource sustainability and socio-economic development in the country.
- Integrated Fire Management has minimized wildfires, enhanced land use and natural resources to improve rural livelihoods and reduce poverty.
- Pilot Fire Management Focal Area Reports
- Beneficiary feedback
- Fire Information System
The Government, supported by donor community, carries out implementation of the overall Strategy
Outcome: The development of a harmonized institutional framework that enables establishment of IFM across all land tenures and uses in the country.
- Institutional fire management framework used to implement Integrated Fire Management in pilot Fire Protection Associations (FPAs).
- Pilot Fire Protection Associations (FPAs) Reports
- Fire Information System outputs
All the necessary conditions have been addressed
Output 1: Developed institutional fire management framework comprised of draft national fire legislation, policy and implementation strategy.
- Government institutionalizes and promotes the fire management framework
- Finalized draft Fire Act, Policy & Strategy handed to Government
- Adequate international, national consultants & TSS
- Stakeholder consensus
- Government ownership
Activity 1.1. Review existing institutional arrangements, regional / international fire management initiatives and relevant multi-stakeholder consultation.
- Number of gaps identified
- Summary Report & draft Fire Act justification
- Adequate international, national consultants & TSS
Activity 1.2. Develop a draft National Fire Act integrating relevant national legislation and aligning with regional / international initiatives.
- Key stakeholder consensus
- National Fire Act drafted
The adequate national consultant contracted & TSS
Activity 1.3. Develop a National Fire Policy to harmonize institutional arrangements throughout the country.
- Key stakeholder consensus
- National Fire Policy drafted
- draft National Fire Act is finalized
- Adequate international & national consultant & TSS
- Relevant stakeholder consultations are organised during project
Activity 1.4. Develop a National Fire Management Strategy to implement National Fire Policy.
- Key stakeholder consensus
- National Fire Management Strategy drafted
- National Fire Policy is finalized
- Adequate consultants & TSS
- Relevant stakeholder consultations are organised during project
Activity 1.5. Hold a national multi-stakeholder workshop to finalize draft National Fire Act for enactment and National Fire Policy and Strategy for implementation.
- Number of participants & stakeholder groups attended
- Workshop carried out
- Finalized draft Fire Act, Policy & Strategy to Government
- Stakeholder consensus
- Relevant stakeholder consultations are organised prior to the workshop
Output 2: Increased public and stakeholder awareness on harmonized institutional fire management framework.
- General public & stakeholders aware of National Fire Policy & Strategy
- Multi-media print & electronic documents
- Mission Reports
- National Fire Policy & Strategy can be implemented prior to enactment of Draft National Fire Act
Activity 2.1. Develop, produce and distribute multi-media campaign on the National Fire Management Policy and Implementation Strategy.
- Number of multi-media documents produced & deployed
- General public & stakeholders aware of Fire Policy & Strategy
- Multi-media print & electronic documents
- Mission Reports
- Adequate international & national consultants contracted
- Adequate contractual service agreement to develop campaign
Activity 2.2. Produce and distribute technical material (National Fire Policy and Strategy) to harmonize institutional arrangements throughout the country.
- Number of documents produced & distributed
- Stakeholder understanding of responsibilities & implementation
- National Fire Policy & Strategy documents
- Mission Reports
- Adequate international & national consultants contracted
- All relevant stakeholders are identified
- Adequate contractual service agreement to produce documents
Activity 2.3. Hold eight (two per district over 2 years) Regional-level multi-stakeholder workshops to launch National Fire Management Strategy implementation.
- Number of participants & stakeholder groups attended
- Stakeholder understanding of responsibilities & implementation
- Workshops carried out
- Reports
- Adequate international & national consultant contracted
- All relevant stakeholders are identified
Activity 2.4. Hold 2 annual National Fire Management Award ceremonies to share information and project achievements.
- Assessment ratings of Fire Protection Associations (FPAs) & property specific Fire Management Programs
- Award Ceremony carried out
- Mission Report
- Fire Protection Associations (FPAs) & property specific Fire Management Programs are implemented
Output 3: Increased government, private and community stakeholder capacity to implement National Fire Management Strategy andVoluntary Fire Protection Associations (FPAs) supported/established in South Africa in Zimbabwe and Zambia.
- Number of pilot Fire Protection Associations (FPAs) & property specific Fire Management Programs implemented
- Integrated fire management implemented in Pilot Fire Protection Associations (FPAs).
- National Fire Policy & Strategy can be implemented prior to enactment of Draft National Fire Act
Activity 3.1. Train Regional-level Fire Management Facilitators / Trainers from key government institutions to implement National Fire Management Strategy.
- Number of Facilitators trained and training sessions
- Adequate international & national consultants contracted
- Government provides adequate staff and time to train as Facilitators
Activity 3.2. Identify 8 (4 in year 1 increasing to 8 in year 2) pilot Fire Protection Associations (FPAs) (a cluster of properties of different community, private and government tenure) to implement National Fire Management Strategy.
- Number of pilot Fire Protection Associations (FPAs) established
- Mission Reports
- Adequate international & national consultants contracted
- All relevant stakeholder consultations are organised during project
- Stakeholder consensus
Activity 3.3. Establish and / or train fire management brigades (Fire Protection Units) in each distinct community, private and government property in the pilot Fire Protection Associations (FPAs) to implement a Fire Management Program.
- Number of property specific Fire Management Program established
- Number of people trained and training sessions
- Training carried out
- Reports
- Adequate international & national consultants contracted
- Adequate training of Fire Management Facilitators
Activity 3.4. Develop, produce and distribute a multi-stakeholder Fire Management Training Manuals and Good practice guidelines.
- Number of documents produced & distributed
- Training Manual document
- Adequate international & national consultants contracted
- Adequate contractual service agreement to produce documents
Activity 3.5. Procure basic fire management and personal protective equipment for fire management facilitators and brigades/Fire Protection Units.
- Number of equipment procured & distributed
- Equipment Procured
- Mission Reports
- Adequate contractual service agreement to source equipment
Activity 3.6. Coordinate and support fire management brigades/Fire Protection Units to plan, implement and monitor Fire Management Programs in the pilot Fire Protection Associations (FPAs).
- Number of pilot Fire Protection Associations (FPAs) & property specific Fire Management Programs implemented
- Fire Protection Associations (FPAs) Plans & Reports
- Mission & other Reports
- Pilot Fire Protection Associations (FPAs) & property specific Fire Management Programs are established
Output 4: Operational National Fire Information System (including fire danger rating and early warning systems).
- Number of fire information data types collated and bulletins disseminated
- Operational FIS
- Adequate international & national consultants contracted
- Adequate Government Fire Information Officer
- Government provides adequate use of AMESD system
Activity 4.1. Develop a National Fire Information System using existing hardware to collate, organise, store and disseminate fire related information.
-Number of data input / output types and bulletins processed
- Work station and fire information collected and disseminated to stakeholders
- Adequate international & national consultants contracted
- Government provides suitable office space
Activity 4.2. Develop a national, regional and local stakeholder fire monitoring and reporting system as a component of the National Fire Management Strategy.
-Number of data input / output types processed
- Monitoring and Reporting pro forma documents
- Adequate international & national consultants contracted
Activity 4.3. Train National Fire Management Coordinator to operate, update and maintain the system.
- Number of training sessions
- Independent operation of FIS
- Adequate international & national consultants contracted
- Government officer identified adequately
Output 5: A regional fire management scientists network establishedand Fire Management curricula for Forestry Faculties in Universities of Zimbabwe and Zambia developed.
- Number of scientific research articles and studies on fires impact on environment and emissions published
Activity 5.1 Support establishment of Senior Scientist position for Stellenbosch University for the Dry Forest Management Programme in the Faculty of Forestry
- Number of scientific research articles and studies on fires impact on environment and emissions published
- Number of students in exchange programme
- Articles and studies published
- Reports
- Adequate senior scientist contracted
Activity 5.2. Hold 3 annual SADC region fire scientists workshops
- Number of workshops organized
- Workshops carried out
- Reports
- Adequate senior scientist contracted
Activity 5.3. Strengthen student exchange programmes and research on environmental impacts and emissions from fires
- Number of scientific research articles and studies on fires impact on environment and emissions published
- Number of students in exchange programme
- Articles and studies published
- Reports
- Adequate senior scientist contracted
Activity 5.4. Fire Management curricula for Forestry Faculties in Universities of Zimbabwe and Zambia developed
- Number of curricula developed and implemented
- Reports
- Adequate senior scientist contracted
Annex 3. Work plan
OUTPUTS / ACTIVITIES
Year 1
Year 2
Year 3
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
Output 1: Developed institutional fire management framework of draft national fire legislation, policy and implementation strategy.
Activity 1.1. Review existing institutional arrangements, regional / international fire initiatives and relevant multi-stakeholder consultation.
Activity 1.2. Develop a draft National Fire Act integrating relevant national legislation and aligning with regional / international initiatives.
Activity 1.3. Develop a National Fire Policy to harmonize institutional arrangements throughout the countries.
Activity 1.4. Develop a National Fire Management Strategy to implement National Fire Policy.
Activity 1.5. Hold national multi-stakeholder workshops to finalize draft National Fire Act, National Fire Policy & Implementation Strategy.
Output 2: Increased public and stakeholder awareness on harmonized institutional fire management framework.
Activity 2.1. Develop, produce and distribute multi-media campaign on the National Fire Management Policy and Implementation Strategy.
Activity 2.2. Produce and distribute technical material (National Fire Policy and Strategy) to harmonize institutional arrangements throughout the country.
Activity 2.3. Hold eight regional-level multi-stakeholder workshops to launch National Fire Management Strategy implementation.
Activity 2.4. Hold 2 annual National Fire Management Award ceremonies to share information and project achievements.
OUTPUTS / ACTIVITIES
Year 1
Year 2
Year 3
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
Output 3: Increased government, private and community stakeholder capacity to implement National Fire Management Strategy andVoluntary Fire Protection Associations (FPAs) supported/established in South Africa in Zimbabwe and Zambia.
Activity 3.1. Train regional-level Fire Management Facilitators / Trainers from key government institutions to implement National Fire Strategy.
Activity 3.2. Identify pilot Fire Protection Associations (FPAs) (total of 8 per country) to implement National Fire Management Strategy.
Activity 3.3. Establish and/or train fire management brigades (Fire Protection Units) in pilot Fire Protection Associations (FPAs) to implement Fire Management Programs.
Activity 3.4. Develop, translate, produce and distribute a multi-stakeholder Fire Management Training Manuals and Good practice guidelines.
Activity 3.5. Procure basic fire management and personal protective equipment for fire management facilitators and brigades.
Activity 3.6. Coordinate and support fire management brigades to plan, implement and monitor Fire Management Programs in the pilot Fire Protection Associations (FPAs) .
Output 4: Operational National Fire Information System (FIS), including fire danger rating and early warning systems.
Activity 4.1. Develop a National Fire Information System using existing hardware to collate, organise and disseminate fire information.
Activity 4.2. Develop a national, regional and local stakeholder fire monitoring and reporting system as a component of National Fire Strategy.
Activity 4.3. Train National Fire Management Coordinator to operate, update and maintain the system.
OUTPUTS / ACTIVITIES
Year 1
Year 2
Year 3
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
Output 5: A regional fire management scientists network establishedand Fire Management curricula for Forestry Faculties in Universities of Zimbabwe and Zambia developed.
Activity 5.1. Support establishment of Senior Scientist position for Stellenbosch University for the Dry Forest Management Programme in the Faculty of Forestry
Activity 5.2. Hold 3 annual SADC region fire scientists workshops
Activity 5.3. Strengthen student exchange programmes and research on environmental impacts and emissions from fires
Activity 5.4. Fire Management curricula for Forestry Faculties in Universities of Zimbabwe and Zambia developed
