Unjp/sfs/002/uid revitalization of forest training centres in the sadc region for green employment – Phase I

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  Ensure preparation of work plans, daily management and monitoring of project activities;
  
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  Organize and conduct inception, brainstorming and restitution workshops with all involved stakeholders including the donor community;
  
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  Identify the participants for training sessions to be conducted under the project;
  
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  Ensure all administrative, technical and logistical arrangements for training sessions and workshops including invitations to participants and resource people;
  
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  Assist in identification and mobilisation of national and/or international staff and other resource people as required;
  
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  Act as Secretary of Project Steering Committee, call meetings and establish agendas;
  
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  Maintain records of Project Steering Committee meetings in English;
  
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  Ensure collection of all essential documents and material relevant to project implementation;
  
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  Provide support to consultants in carrying out project activities;
  
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  Arrange meetings, visits and interviews for consultants with relevant government officials, NGOs, other institutions, key stakeholders and in-country travel if required;
  
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  Ensure the activity is adequately integrated into government programmes and plans and a long-term plan is developed for the institutionalization of projects outputs.
  
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  Submit FAO quarterly progress reports in English on project activities, besides Government reporting obligations;
  
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  Assist in the preparation of the draft terminal statement of the project.
  

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  Minimum 15 years experience and knowledge in fire and natural resource management;
  
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  Ability to communicate and write in English;
  
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  Skills in computer utilization;
  
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  Good inter personal relationships and good collaborator;
  
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  Able to work under pressure.
  

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  Assist team to develop institutional fire management framework comprised of a draft national fire act, national fire management policy and implementation strategy;
  
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  Assist in the design and implementation of a national multi-stakeholder workshop to finalize the institutional fire management framework;
  
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  Assist in development of multi-media campaign on the national fire policy and strategy;
  
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  Assist in the design and implementation of regional multi-stakeholder workshops to launch National Fire Management Strategy implementation;
  
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  Train regional fire management facilitators from key government institutions, private sector and NGOs to implement National Fire Management Strategy;
  
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  Assist in identification of 4 pilot areas for Fire Fire Protection Associations in Year 1;
  
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  Assist Fire Management Facilitators to establish and / or train fire management brigades in the pilot Fire Protection Associations to implement fire management programs;
  
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  Assist in development of a Fire Management (including CBFiM) Training Manual/Good practice guidelines;
  
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  Assist in procurement of basic fire management and personal protective equipment for Fire Management Facilitators and Brigades;
  
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  Assist in the development of National Fire Information System to collate, organise and disseminate fire related information
  

Prepare a mission report on the above no later than 10days after the completion of the mission.

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  Additional training of regional Fire Management Facilitators to implement National Fire Management Strategy;
  
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  Assist in coordination and support of fire management brigades to plan, implement and monitor fire management programs in the pilot Fire Protection Association;
  
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  Assist in development of National Fire Information System and a national, regional and local stakeholder fire monitoring and reporting system;
  
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  Assist in development of assessment criteria for National Fire Management Award ceremonies.
  

Prepare a mission report on the above no later than 10days after the completion of the mission.

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  Assist in the design and implementation of regional multi-stakeholder workshops to continue National Fire Management Strategy implementation;
  
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  Additional training of regional Fire Management Facilitators to implement National Fire Management Strategy;
  
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  Identify 4 additional pilot Fire Protection Association areas to implement National Fire Strategy in Year 2 (Total of 8 Fire Protection Associations in Year 2);
  
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  Assist Fire Management Facilitators to establish and / or train fire management brigades in the pilot Fire Protection Associations to implement fire management programs;
  
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  Assist in the development of National Fire Information System to collate, organise and disseminate fire related information; and
  

Prepare a mission report on the above no later than 10days after the completion of the mission.

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  Additional training of regional Fire Management Facilitators to implement National Fire Management Strategy;
  
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  Assist in coordination and support of fire management brigades to plan, implement and monitor fire management programs in the pilot Fire Protection Association areas;
  
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  Assist in development of National Fire Information System and a national, regional and local stakeholder fire monitoring and reporting system;
  
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  Assist in development of assessment criteria for National Fire Management Award ceremonies;
  

Prepare a mission report on the above no later than 10days after the completion of the mission.

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  Additional training of regional Fire Management Facilitators to implement National Fire Management Strategy;
  
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  Assist in coordination and support of fire management brigades to plan, implement and monitor fire management programs in the pilot Fire Protection Association Areas;
  
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  Prepare a Terminal Report on all missions.
  

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  A minimum of postgraduate degree in natural resource management with experience in fire management.
  
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  A minimum of 10 years experience in management or advisory positions related to fire and natural resources management;
  
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  Proven extended knowledge and experience of fire management, particularly Community-Based Fire Management, in southern Africa;
  
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  Able to work under pressure;
  
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  Excellent communication and reporting skills in English;
  
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  High analytical skills;
  
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  Good inter personal relationships and good collaborator.
  

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  Assist team to develop the institutional fire management framework comprised of a draft national fire act, national fire management policy and implementation strategy;
  
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  Assist in the design and implementation of a national multi-stakeholder workshop to finalize the institutional fire management framework;
  
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  Assist in the development of a multi-media campaign on the national fire policy and strategy;
  
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  Assist in the design and implementation of regional multi-stakeholder workshops to launch National Fire Management Strategy implementation;
  
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  Train regional fire management facilitators / trainers from key government institutions, private sector and NGOs to implement National Fire Management Strategy;
  
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  Identify 8 pilot Fire Protection Association areas to implement National Fire Strategy;
  
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  Assist Fire Management Facilitators to establish and / or train fire management brigades in the pilot Focal Areas to implement fire management programs;
  
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  Assist in the development of a Fire Management (including CBFiM) Training Manual (Good practice guidelines);
  
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  Assist in the procurement of basic fire management and personal protective equipment for Fire Management Facilitators and Brigades;
  
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  Assist in the development of National Fire Information System to collate, organise and disseminate fire related information and a national, regional and local stakeholder fire monitoring and reporting system
  
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  Assist in the identification and training of custodian implementing agency and National Fire Management Coordinator.
  
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  Assist in development of assessment criteria for National Fire Management Award ceremonies.
  
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  Prepare a progress report at end of year 1 and 2 and a terminal report at end of year 3.
  

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  A minimum of postgraduate degree in natural resource management with experience in fire management.
  
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  A minimum of 10 years experience in management or advisory positions related and natural resources management;
  
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  Proven extended knowledge and experience of fire management, particularly Community-Based Fire Management, in southern Africa;
  
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  Able to work under pressure;
  
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  Excellent communication and reporting skills in English;
  
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  High analytical skills;
  
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  Good inter personal relationships and good collaborator.
  

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  Review existing national institutional arrangements, regional / international fire initiatives and relevant multi-stakeholder consultation;
  
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  Identify and analyse existing legislation and its impact on fire management;
  
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  Provide recommendations for amending or drafting a specific fire management act;
  
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  Develop a draft National Fire Act integrating relevant national legislation and aligning with regional / international initiatives;
  
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  Develop a National Fire Policy to harmonize institutional arrangements throughout the target country;
  
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  Develop a National Fire Management Strategy to implement National Fire Policy;
  
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  Assist in the design and implementation of a national multi-stakeholder workshop to finalize the institutional fire management framework.
  

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  Summary Report on existing arrangements and justification for draft Fire Act: Written report in English within two weeks of conclusion of the mission.
  
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  Draft National Fire Management Legislation
  
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  Finalized National Fire Management Policy
  
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  Finalized National Fire Management Implementation Strategy.
  

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  Minimum masters qualifications;
  
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  At least 10 years experience in legal services in target country;
  
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  Proved extended knowledge in drafting legislation and policy;
  
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  Good inter personal relationships and good collaborator;
  
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  Able to write in English.
  

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  Install software and other required hardware as framework for National Fire Information System;
  
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  Develop a National Fire Information System to collate, organise and disseminate fire information;
  
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  Assist in training National Fire Management Coordinator in the operation and maintenance of the National Fire Information System;
  
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  Assist in the development of National Fire Information System and a national, regional and local stakeholder fire monitoring and reporting system;
  
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  Prepare a Terminal Report on the above.
  

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  Operational Fire Information System
  
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  FIS Operational Manual – a step-by-step guide for all data input / output procedures and processes to receive and disseminate appropriate fire information to stakeholders
  
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  Trained National Fire Management Coordinator in FIS operation
  

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  Minimum masters qualifications;
  
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  At least 10 years experience in information technology;
  
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  Proved extended knowledge in geographic information systems and database administration;
  
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  Able to work under pressure;
  
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  Good inter personal relationships and good collaborator;
  
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  Able to write in English.
  

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  Act as the Lead Technical Officer, provide technical backstopping and support the operations and coordination during the whole project period, monitor the project implementation and provide advice and feedback on possible readjustment of the project in case it is needed.
  
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  Contribute to the selection of the project’s technical staff, consultants and service providers.
  
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  Support the project team in the preparation of detailed work plan at the project inception and its implementation/adaptation during the project duration.
  
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  Provide technical supervision in technical areas covered by the project and support the Departments of Forestry in the inter-institutional negotiations and establishment of partnerships and collaborative activities with other institutions.
  
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  Review technical report and provide feedback for their finalization and submissions.
  
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  Assist the Fire Management Specialists, international and national, and the NPC with reporting during the project duration and particularly the final report.
  

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  Act as the technical backstopping officer on legal issues and support the national legal advices in analysis of existing legal framework and drafting of new legislation pertaining to wildfire.
  
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  Contribute to the selection of the national legal consultant.
  
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  Support the project team in the preparation of detailed work plan at the project inception and its implementation/adaptation during the project duration, particularly in legal component of the project.
  
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  Review technical reports and drafts of legal framework and provide feedback, advice for their finalization and submissions.
  

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  Presentation of draft National Fire Management Act(Zambia and Zimbabwe), National Fire Management Policy and Implementation Strategy (0.5 day);
  
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  Stakeholder discussion, amendment and consensus (0.5 day).
  

- Documentation and Reports: = US$ 200

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  Presentation of approved draft National Fire Management Act, National Fire Management Policy and Strategy;
  
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  Distribution of technical material – National Fire Management Policy, National Fire Management Strategy and Multi-stakeholder Fire Management Training Manual.
  
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  National Fire Management Strategy implementation.
  

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  Use of the National Fire Management Strategy and the Multi-stakeholder Fire Management Training Manual documents as content;
  
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  Identify regional Fire Management Facilitators;
  
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  Direct awareness of all stakeholders.
  

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  trainees: (DSA + Travel: 1 day*US$ 50)*30 persons*8 workshops = US$ 12,000
  
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  Venue and Lunch: US$ 1,000*8 workshops = US$ 8,000
  
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  Documentation and Reports: = US$ 200
  

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  National Fire Management Strategy and Multi-stakeholder Fire Management Training Manual documents as training content;
  
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  Practical implementation of a Fire Management Program including planning, implementation, monitoring and reporting;
  

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  Presentation of the main achievements;
  
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  Presentation of the pilot Fire Protection Associations achievements and awards;
  
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  Required funding to continue and extend National Fire Management Strategy following project completion
  

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  All stakeholders, donors present or represented in the country with interest in fire management;
  
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  National Decision-makers;
  
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  Technical stakeholders;
  
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  Medias.
  

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  National Project Coordinator/Fire Management Specialist (National Consultant);
  
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  National Fire Management Coordinator;
  
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  Regional Fire Management Facilitators.
  

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  trainees: (DSA + Travel: 1 day*US$ 50)*30 persons*2 workshops = US$ 3,000
  
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  Venue and Lunch: US$ 1,500*2 workshops = US$ 3,000
  
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  Documentation and Reports: = US$ 200
  

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  1 international meeting: (DSA: 5 days*US$ 150 + travel: US$ 1,500)*2 persons = US$ 4,500.
  

The following services will be covered by specialized institutions under contracts of letter of agreement:

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  Organize specialist post-graduate master’s course in dryland forestry with strong emphasis on fire management in collaboration with the NUST University in Zimbabwe, Copperbelt University in Zambia and the University of Botswana.
  
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  Organize e-learning training programmes and develop trainers and teachers professional and pedagogical e-learning and distance training that can be offered to other forestry colleges of the SADC region and offer certificates by e-learning.
  
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  Organize subregional annual forest fire scientists workshops
  
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  Organize subregional student exchange programme
  
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  Assist Forestry faculties in Universities in Zambia and Zimbabwe to develop their curricula on fire management
  
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  Organize research on fires impacts on environment and emissions
  

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  Design and production of National Fire Management Policy document;
  
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  Design and production of National Fire Management Strategy document; and
  
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  Design, translation and production of Multi-stakeholder Fire Management Training Manual.
  

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  Design, translation and production of posters, brochures, national and local newspaper advertisements, etc
  
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  National radio, television broadcasts and fire information bulletins.