-5. Associate Athletic Director, External Operations Division

5-5. Associate Athletic Director, External Operations Division

b. Monitors the development of promotional activities and recognition events for intercollegiate athletic events.

c. Develops strategic plans for the sale of season and single game tickets for revenue-producing sports.

d. Identifies and solicits potential corporate sponsors.

e. Directs the activities of the Army “A” Club Program and the solicitation of new members whose contributions help support intercollegiate athletics.

f. Develops Army Sports Network programming and broadcasts for revenue-producing sports.

g. Coordinates with Team Operations for publication of team schedules.
5-6. Associate Athletic Director, Facilities and Team Operations Division

a. Establishes a scheduling rapport with other institutions through verbal or written communication. Ensures that scheduled events with other institutions are coordinated with USMA coaches to preclude competition conflicts.

b. Prepares and coordinates all competition contracts and maintains contract status except for football.

c. Maintains master record of the schedules of each intercollegiate team and ensures that there are no team conflicts. Coordinates with DOPS to ensure the schedule is reflected in the USMA Master Calendar.

d. Prepares seasonal schedules of all intercollegiate events for publication.

e. Arranges with official organizations, for game officials for all athletic contests at USMA.

f. Makes arrangements for visits to and special functions with the Royal Military College (RMC), Navy and Air Force in coordination with USCC and DOPS.

g. Arranges all necessary services for home and away competition including itineraries, travel and temporary duty orders, transportation, meals, lodging, and monitors and/or audits the expenditures. Handles all visiting team requests. Oversees the Performance Individual Advance Development (PIAD) Strength Development Program.

h. Oversees the Athletic Intern Program.

i. Processes papers necessary for the presentation of athletic awards and for physical education grades for Corps squad athletics.

j. Revises and publishes USMA Regulation 350-12, Intercollegiate Athletics annually. Oversees compliance to regulations by coaches, officer representatives, and cadet team members.

k. Coordinates through USCC Cadet Mess Hall for all Corps squad seating assignments.

l. Coordinates staffing action for special events to include Patriot League Championships.

m. Determines/documents facility and major equipment requirements to support intercollegiate athletic operations in the Athletic Facility Master Plan.

n. Assesses the condition of existing physical plant/athletic venues.

o. Programs construction/major maintenance projects/capital purchase requirements contained in the Master Plan through appropriated non-appropriated, and gift funding sources, as appropriate.

p. Coordinates departmental guidance and input to project design teams and oversight of project construction.

r. Performs maintenance and grounds keeping of all intercollegiate athletic fields.

s. Coordinates the scheduling of all DIA facilities/fields with Internal Operations Division, prepares the venue, and supports event execution.

t. Performs all functions described above (except field maintenance) for management of automation hardware/software, data/video/voice communications, and office equipment support.

u. Orders, stores, issues, and accounts for athletic equipment for Corps Squad teams. Prepares equipment for all practices and competitions. Coordinates replacement, reconditioning, and repair, as required.
5-7. Associate Athletic Director, Olympic Sports Division

a. Supervises and evaluate 18 Olympic Sport Programs.

b. Advocates on behalf of individual teams in areas of facilities, equipment, operational support, scheduling, NCAA and Conference issues and budgetary issues.

c. Represent institution and ODIA at conference and national championship competitions as required.

a. Coordinates the athletic recruiting and admissions functions in order to place at USMA as many qualified and talented candidates as possible.

b. Maintains master file of all student-athletes recruited by DIA for admission.

c. Maintains liaison with those elements of the federal government involved in the admissions process and ensures compliance with the legal and regulatory environment which governs this process.

d. Develops liaison activities between the DIA and the DAD and counsels coaches in the USMA admissions procedures.

e. Serves as focal point for the DIA liaison with the Admissions Field Force, USMA graduates, and other volunteers in the student-athlete recruiting process.

f. Monitors the relationship between the academic counseling function and the Office of the Dean.
5-9. Assistant Athletic Director, Academics and Compliance Division

a. Serves as chief operating office for all matters pertaining to USMA Compliance with NCAA rules. Specific responsibilities are detailed in USMA Compliance Handbook.

b. Acts as primary coordinator between Office of the Dean (Registrar) and DIA for cadet athletic academic support.

c. Maintains the Corps Squad Roster through the cadet database and provides weekly updates and distribution.

d. Serves as the secretary of the USMA Athletic Committee and prepares and distributes minutes.

e. Maintains the official NCAA files and renders guidance, interpretation and decisions related to NCAA rules.

a. Schedules and prepares agenda for coaches’ meetings.

b. Coordinates and executes Student Athlete Advisory Council composed of Team Captains.

c. Monitors Gender Equity for the Athletic Department.

d. Represents USMA at Patriot League meetings.

e. Assists Senior Associate for Finance and Administration in procurement process.

a. Coordinates and supervises education and training activities of the academic departments, including selection, assignment, and relief of faculty members; monitors long-term civil schooling; plans and implements short-term civil schooling; and approves cadet educational trips and faculty trips.

b. Coordinates and supervises the procurement and use of educational facilities, including requirements and priorities for new construction; establishes priorities for procuring supplies and equipment; and reviews departmental and library budgets.

c. Coordinates military and civilian manpower requirements of the academic departments and the USMA Library and recommends adjustments of allocations, as appropriate, within the overall USMA manpower program. Allocates available manpower resources to academic departments, as appropriate.

d. Approves departmental nominations for faculty appointment to assistant professor. Recommends approval to the Academic Board for associate and professor of discipline.

e. Enrolls cadets in courses; prepares class attendance schedules; assigns section rooms, common-use rooms, and auditoriums; advises cadets on academic programs, course validation, and elective courses; approves class schedules and programs of academic instruction; verifies academic performance of cadets; and maintains the academic record system.

f. Prepares plans, studies, and reports on the academic program, curriculum, and organization. Reviews, revises, publishes, and enters on the computer database the Academic Program (Redbook).

g. Provides computer programming support to the academic departments, to include ADP consultation, specialized instruction, and technical assistance to cadets and faculty; maintains the necessary MIS to support curriculum development, grade-keeping, facility allocation, and faculty management programs; conducts experimentation and research as appropriate to implement these responsibilities.

h. Supervises the sabbatical leave program for faculty members whose sabbatical leaves have been approved by the Dean and the Superintendent.

i. Coordinates and exercises supervision over activities of the USMA Library, the Center for Teaching Excellence and the Center for Enhanced Performance.

j. Advises the Superintendent on academic matters and on questions of general policy. Represents the Superintendent at meetings of educational associations and professional societies; provides faculty representation at meetings of the NCAA, the Conference USA, the Metro-Atlantic Athletic Conference, and the Patriot League.

k. Monitors educational extracurricular activities.

l. Cooperates with and assists the Commandant in cadet leadership development by:

(1) Assuring that the academic faculty exemplifies and reinforces leadership techniques in the classroom and during its other contacts with cadets.

(2) Making available selected members of the academic faculty to assist in cadet summer training and the intersession periods, consistent with fulfillment of their departmental responsibilities.

(3) Assuring that cadets receive sound academic preparation in the sciences of human behavior pursuant to the development of an enlightened capacity to lead.

m. Coordinates academic affairs, to include institutional and program accreditation, cadet textbook issue, the Invitational Academic Workshop, the input to the DAD for the USMA Catalog and admissible candidate mailings, the Sol Feinstone Lecture, and routine actions dealing with external educational agencies and other institutions of higher education.

n. Assures the continued professional development of the faculty.

o. Coordinates with the academic departments to identify and develop activities and programs for which non-appropriated fund support is appropriate.

p. Ensures ODEAN’s actions are coordinated appropriately with the US Army Garrison, West Point.

a. Performs academic operations that include development of the USMA Academic Calendar, major components of the Dean’s Policy and Operating Memoranda, academic registration and scheduling, academic counseling, cadet records and transcripts, academic absences, and the scheduling of academic facilities.

b. Processes personnel actions within the Office of the Dean for both civilian and military, to include hiring, overtime, awards, and curtailments for civilians; accessions, curtailments, deferments, schooling, extensions, and resignations for military members; and appointments and promotions for all. Manages personnel authorizations for both military and civilian members in the Office of the Dean.

c. Manages financial matters, budgeting, and accounting for the Office of the Dean, to include the budget planning cycle, operating funds, gift and grant moneys, endowed chairs, travel, and civil schooling. Represents the Dean on the Alternate Programming Resources Board.

d. Coordinates academic facilities and physical plant maintenance within the area of the Dean’s responsibility with USMA support agencies. Manages housing actions and serves as housing policy coordinator. Responsible for property and supply actions in the Office of the Dean.

e. Coordinates USMA’s research programs, including USMA’s Centers of Excellence, and assumes responsibilities as the Dean’s staff officer for establishing policies and procedures for research grants, acceptance and administration of research grants, institutional research liaison, and support of cadet summer academic programs.

f. Coordinates with the Director Academy Advancement (DAA) to ensure that DAA communicates to the Association of Graduates, USMA, the nature and extent of the activities and programs for which non-appropriated funding support is desired.