2016 National Delegates Assembly Credentials Committee Trekeshelia Britton, Chair

To: Regional Council and Chapter Presidents

From: Honorable Darlene Young, National President

Re: Call for Delegate and Alternate Information

The 2016 National Delegates Assembly (NDA) will be held on one day, Sunday, August 21, 2016 in Atlantic City, NJ at Harrah’s Resort Atlantic City, Waterfront Conference Center. The National Credentials Committee is requesting your assistance and support in obtaining Delegate and Alternate information from each Chapter within the Region.
ACTION: Please review the enclosed information and adhere to all actions items and deadlines.

1. 
   Delegate Strength – You have received (or will receive) your Delegate strength information from the BIG National Assistant Treasurer. If you already know your chapter’s Delegates strength you can submit your information now.
   

2. 
   Financial Eligibility - Delegates and Alternates must meet the financial eligibility requirements provided by the National Treasurer 60 days prior to the assembly. All names will be checked for financial eligibility with the National Office. If a Delegate or Alternate does not meet the requirements, they will not be credentialed until it has been cleared with the National Office. You can replace a name from your Alternate’s list to meet your Chapters’ voting strength.
   

In the event of a membership dispute, please bring copies of cancelled checks, membership roster, letter of renewal or any other documentation to verify your Delegates’ membership is current. The National Assistant

Treasurer and Membership liaison from the National Office will be present to resolve membership concerns and collect membership dues (if applicable). The National Assistant Treasurer and National Office Membership liaison are the only persons authorized to collect membership dues.

3. 
   Delegate and Alternate Forms - Please provide the names of your Chapter Delegates and Alternates along with the additional information requested shown on the attached appropriate form. The committee requests you use the attached form(s) ONLY. PLEASE MAKE SURE THE SPELLING OF DELEGATES’ NAME MATCHES WITH THE NATIONAL OFFICE SPELLING. THIS WILL ENSURE PROPER CREDENTIALING OF YOUR DELEGATES. (See Attachment 1 and 2)
   

4. 
   Submission of forms – In order to provide prompt and quality service, please review your authorized delegate strength according to the national records and send your completed Delegate and Alternate forms to BOTH, Trekeshelia Britton at trekeshelia.britton.gowh@statefarm.com and Pinkie L. Mason at pinkie.mason@att.net.
   

Forms must be submitted or postmarked no later than Friday, August 5, 2016. If e-mail is not available, forms can be mailed to: Pinkie Mason, 347 McMurtry, Arlington, TX, 76002.

5. 
   Chapter Appointee Forms –Chapter Presidents if you are unable to attend the 2016 Delegates Assembly, please submit the name of an Appointee (Attachment 3) who will have authority to make changes and address any concerns regarding your chapter during the credentialing process. The name of the appointee must be sent to Trekeshelia Britton at trekeshelia.britton.gowh@statefarm.com. Please include your phone number in the event you must be contacted during the NDA.
   

The Appointee form must be submitted by COB on FRIDAY, AUGUST 5, 2016. PLEASE NOTE: THERE ARE NO EXCEPTIONS TO THIS RULE----NO CHANGES CAN BE MADE DURING THE NDA IF WE DO NOT HAVE THIS APPOINTEE FORM.

cc: Honorable David Groves, National BIG Delegates Assembly Chair

Katherine Cage, National Board of Directors liaison

Norma Samuels, BIG National Treasurer