Call to Order Pledge of Allegiance Roll Call Approvals
12th June 2015 Minutes
19th June 2015 Agenda
(3 min. per person, followed by 2 min. questions)
Student Government Advisor’s Report:
Shontae White- SI Director
Allison Rodgers- New SG Advisor
Claire Good- New Dean of Students
(5 min. report; 3 min. questions) President’s Report:
(5 min. report; 3 min. questions) Governor’s Report:
(5 min. report, 3 min. questions) GAC Programs Report:
(5 min. report, 3 min. questions) Chair Reports:
Naira Castilhos- Campus Action
Ways and Means- Nicholas Maltais
Evan Harrow- Rules and Policies
(3 min. report; 3 min. questions)
Speaker of the House Report:
(5 min. report; 3 min. questions)
(2 min. per Representative; 2 min. questions) Vetoed Business:
In-House Elections: Oath of Office: Open Forum
(3 min. per person, followed by 2 min. questions) Announcements & Reminders: Next House Meeting
Friday, 26 June 2015: 3:30 PM
Final Roll Call
Boca Raton House of Representatives
Boca Raton House of Representatives House Meeting June 12, 2015
12 JUNE 2015
CALL TO ORDER 3:36PM
PLEDGE OF ALLEGIANCE
JUNE: MOVE TO APPROVE THE 29TH MAY 2015 MINUTES, SECOND CRAINE
MEYERSON: MOVE TO APPROVE THE 12TH JUNE 2015 AGENDA, SECOND MIRE
MARRIAGA: IT’S BEEN A GREAT NINE DAYS AS SPEAKER, THANK YOU FOR YOUR PATIENT, I WANT TO RECOGNIZE EVERYONE IN HERE, THE GAC, PAC, UP, WELCOME TO THE HOUSE CHAMBERS
STONE: I WANT TO THANK EVERYONE FOR ADAPTING TO THE LOCATION SMOOTHLY FOR TODAY
KATHRYN EDMUNDS: FSA- FLORIDA STUDENTS ASSOCIATION, IT’S WHERE ALL THE STUDENT BODY PRESIDENTS COME TOGETHER, MOST LIKELY TO DISCUSS STATE LEGISTLATION AND HOW TO HELP STUDENTS AS A WHOLE ACROSS THE STATE, VERY AGGRESSIVE AND HAVE ALLOWED FAU TO HOST A STRATIGIC PLANNING SUMMIT, BOARD OF TRUSTIES MEETING THE SECOND ONE, THE COMMITITEES THIS TUESDAY, I HAVE BEEN ASKED TO BE ON THE STUDENT AFFAIRS POLICY COMMITTEE SPECIFICALLY AS WELL AS GOV RELATIONS, IF ANYONE HAS ANY THOUGHTS WE ARE OPENING IN THAT, IN THE FUTURE WE ARE LOOKING AT SEXUAL ASSULT AND CONDUCT FOR THE UNIVERSITY AS WELL AS THE CODE OF CONDUCT 4.006, ALSO LOOKING TO ADVISE THAT, WHAT ARE WE HOLDING STUDENTS ACCOUNTABLE TO, IS IT ENOUGH, DO WE NEED TO HOLD THEM TO A HIGHER STANDARD, THE RATS MOUTH HAS MOVED LOCATIONS TO LOT 5, THIS LOCATION CAN NOT BE CHANGED, LAWS AND POLICIES THROUGH AN ASSOCIATION THAT DEALS WITH COLLEGE FOOTBALL TEAMS, HOW SPOTS WILL WORK IS NOT SET IN STONE, THAT IS UP FOR DISCUSSION, SG GAVE 1 BILLION DOLLARS TO CREATING THE STADIUM, WITH THAT WE GOT THE BOX, STUDENT TICKETS, ALL THE STUDENTS WHO CAN GO TO THE GAME FOR FREE, THAT IS INCLUDED IN THIS CONTRACT UNTIL 2020 I BELIEVE, THE CONTRACT IS HAVING A FEW REVISIONS, IF ANYONE WILL LIKE TO SEE IT, IT WILL BE IN THE MAKES FOR THE NEXT COUPLE OF WEEKS, SG WILL NOT BE FUNDING THIS BUT WE ARE ASKING ATHLETICS TO CREATE A LOYALTY PROGRAM, STUDENTS CAN ACCUMILATE POINTS FOR THE GAMES WE GO TO ACROSS ATHLETICS NO MATTER THE GAME, ADDS UP TO AWARD SYSTEMS TO POSSIBLY GET A LUNCH WITH THE COACHES, UNIVERSITIES ARE VISITING AND WE WOULD LOVE TO HAVE YOU ALL HELP SHOW THEM AROUND, ELECTIONS, CARTER LEWIS THE ELECTIONS CHAIR HAS FINALIZED THE DATES, IF YOU ARE INTERESTED IN RUNNING IN THE FALL AND HAVE QUESTIONS YOU CAN ASK ME OR CARTER, THEN LOOKING AHEAD TO DESIGNING SPRING ELECTIONS AS WELL, UPCOMING DATES, PLE (DC), SENATE MEETING- WEDNESDAY MAY 27TH 11AM, APPOINTMENTS NEEDED, NEWSLETTER- FIRST ISSUE COMES OUT TODAY, ORIENTATION- FIRST ONE WILL BE WEDNESDAY, MAY 27TH-28TH, PRESIDENTS ADDRESS DATE SET, OFFICE CHANGES- DOOR WILL BE PLACED BETWEEN SI AND SG(BOCA), OFFICE CHANGES WITHIN SG
SHERMAN: (ASKED QUESTION ABOUT OPEN JOBS)
EDMONDS: ALL OF THESE ARE VOLUNTEER INTERNSHIPS, THEY ARE ALLOWED TO GO ON YOUR RESUME
JUNE: WHY IS THE RATS MOUTH MOVING?
EDMONDS: A LOT OF ORGANIZATIONS FELT THERE WAS NOT ENOUGH ROOM FOR THEM TO GO INTO THE RATS MOUTH, ANOTHER REASON WAS ORGANIZATIONS WERE BRINGING MACHINERY ONTO THE LAWN THAT WAS ACTUALLY NOT ALLOWED TO BE THERE SO BY CHANGING TO LOT 5 THEY CAN TAILGATE AS THEY PLEASE WITHOUT THOSE RESTRICTIONS
EDMUNDS: THE DISCUSSION IS IF IN THE FUTURE WE CAN MOVE BACK, THEY HAVE TO CHECK LANDSCAPE
EDMUNDS: YES EVERY POSITION HAS THE SAME ELEGIBILTY REQUIREMENTS
HITTNER: ARE THERE RESTRICTIONS FOR TAILGATING
EDMUNDS: I AM UNAWARE THE THE RESTRICTIONS WITH EACH ITEM, IT’S A CONTINEOUS DISSCUSSION WITH ATHLETICS, THEY ARE MORE THAN FLEXIBLE WITH MAKING SURE STUDENTS CAN PROPERLY TAILGATE
CRAINE: MOTION TO EXTEND BY 1 MIN, SECOND MIRE
HITTNER: HOW WILL SPOTS WORK
EDMUNDS: THEY ARE LOOKING TO DO IT THROUGH OWL CENTRAL AND THEN FOLLOW UP WITH CONSITENCY, AND THEN TO WHERE YOU CAN RESERVE A SPOT AND FEEL LIKE YOU HAVE A PLACE
CHRISTOPHER FERREIRA: ATLANIC STUTTLE, LOOKING TO FIND MEMBERS FOR THE SAWB AND SENTATE, POLICE LIASON MEETING THIS PAST WEEK WITH CHIEF LOW, WE ARE DOING SMART WATER CSI AGAIN, LOOKING TO HAVE IT ON MOVE IN DAY, LLOKING FOR VOLUNTEERS TO HELP WITH THAT, MEETING THIS WEEK TO GET THE PARKING SPACE COUNTERS, CAMPUS ADRESS SEPTEMBER 16TH IN THE ENGINEERING EAST BUILDING, ORIENTATIONS HAVE BEEN GOING GREAT, THANK YOU TO ALL THE HOUSE MEMBERS WHO HAVE BEEN COMING OUT, CRC WE ARE SUPPOSED TO BE DONE NOW, LOOKING TO HAVE THAT FINAL MEETING JUNE 22ND AT 3:30, OPEN MEETING, WORKING WITH PHYCOLOGICAL SERVICES WANT TO COLABORATE WITH SG BRING A SPEAKER, OWLTHON THEY WOULD LIKE TO HAVE STUDENT GOVERNMENT SPONSER THEM AGAIN, LAST YEAR THEY DID NOT LIVE UP TO THE SPONSORSHIP PACKET, THEY HAVE A SPONSORSHIPS POSITION THIS YEAR AND HOPEFULLY THEY WILL FOLLOW THROUGH, GAC MEETING TODAY WE THE THE PARLIAMETNARIAN COME AND GIVE A ROBERTS RULES OF ORDER’S PRESENTATION, VERTERN’S MONUMENT, GETTING APPROVED, OFFICE TRANSITIONS ARE DONE, SAY HI TO NEW ADVISOR, MILK SHAKES AT CHICK-FIL-A, WANT TO AIM HIGHER AND TRY FOR A COLD STONE ON CAMPUS
MEYERSON: DO YOU HAVE A MOC OF THE MONUMENT FOR US TO SEE
FERREIRA: ON MY PHONE, HE’LL PASS IT AROUND
GAC PROGRAM REPORTS
SHERMAN: HIRED TWO NEW ASSISTANT DIRECTORS, SCHOOL SUPPLIES DRIVE, DROP THEM OFF IN THE BLUE BOX AT THE ENTRANCE TO THE SG OFFICE, SERVICE PROJECT JUNE 27TH, WORKING WITH OWLTHON CREATE TEAM WORK, SAVI TRAINING 4 HOURS GOOD TIME, GO OWLS
JUNE: WHAT DO YOU DO AT SAVI TRAINING
SHERMAN: TALK ABOUT SAVI ON A UNIVERSITY WIDE LEVEL
STONE: ELABORATE ON THE NEW ROTARY CLUB AND THEN SAVI BECAUSE THERE ARE TWO SERVICE CLUBS
SHERMAN: THE ROTARY CLUB I THINK THAT IS NATIONALLY
STONE: THERE ARE NOW TWO VOLUNTEER CLUBS AT FAU, ROTARY CLUB IS A NATIONAL LEVEL ORGANIZATION
SHERMAN: ROTARY CLUB GOES TO OTHER OPPORTUNITIES, SAVI CREATES OUR OWN OPPORTUNITIES
DUEL: WORKING ON THE CAMPUS ADDRESS FOR GOV FERRIERA, USE TECHNOLOGY WITH THE INVITATION FOR PEOPLE TO BE ABLE TO ASK HIM
HITTNER: WE WERE TALKING ABOUT AWARENESS THROUGH SOCIAL MEDIA, UPDATING IT
DUEL: THEY DID AN UPDATE FOR THAT AND I HAVE ACCESS, WE UPDATE IT
HITTNER: TALKED ABOUT A LIASON TO YOU TO TELL PEOPLE WHAT BILLS ARE PASSED AND WHAT WE DO
DUEL: LETS MEET AFTER
JAKE SHERBONSY: WE ARE COMPLETELY STAFFED, SUMMER EVENTS ARE PLANNED, WE HAVE ALL OF OUR EVENTS PLANNED THROUGH FALL 1881, THIS WEEK AND NEXT WEEK WE WILL BE WORKING ON THE BONFIRE, SWITCHING IT FROM A ROCK THEME AND POSSIBLY A POP ARTIST, RAISE MONEY THROUGH SPONSORSHIPS, ALMOST DONE WITH TRAINING, BEEN BUSY
STONE: FOR THE FUNDING SHOULD I COME TO YOU
SHERNONSY: WE CAN TALK ABOUT AFTER
MARRIAGA: PLEASE REMOVE HATS
DWAIT: MET WITH DR. OLIVER, WORK ON DIVERSITY EDUCATION AT FAU, MAKE THE PROGRAM BETTER OVERALL, MULTICULTURAL ASSEMBLY STATUES, GET THAT STARTED AGAIN, WORKING ON HISPANIC HERITAGE MONTH AND THEN FALL, TRAINING AND CLEANING UP THE OFFICE
GIRAL: HIRED ANOTHER ASSISTANT, STARTING IN AUGUST AND ALREADY APPROVED BY THE GAC, CONFIRMED OUR FUNDING MEETINGS THEY WILL BEGIN AUGUST 24TH HELD MONDAYS 4-5:30, EXCEPT FOR TWO MONDAYS
MIRE: MOTION TO ADMIT ALL MEMBERS, SECOND DUNNE
NICOLAS BLOOM: MEETING, BUDGETTING OUT FEES THROUGH JULY 30TH, HAVE A COUPLE PURCHASES READY TO GO JULY 1ST BECAUSE WE CAN’T MAKE THEM NOW, I WILL MEET WITH THE NEW SPEAKER NEXT WEEK, JUNE 23RD PHYSICALLY CERTIFIED YOU CAN SIGN UP
MALTAIS: WHERE DO WE SIGN UP?
BLOOM: ON THE ASAC WEBSITE THERE IS A LINK THAT WILL TAKE YOU TO A GOOGLE FORM, NOT TILL TUESDAY OR WEDNESDAY
SPEAKER OF THE HOUSE REPORT
ROBERT MARRIAGA: NEXT WEEK IN THE HOUSE CHAMBERS WE WILL HAVE THE NEW SG ADVISOR ALLISON RODGERS AND WE WILL BE HAVING THE DEAN OF STUDENTS DR. GOOD, 3 BILLS WERE SIGNED BY DR. KING, THE SAVI BILL, POLICE LIASON BILL, ASSOCIATATE TRESURER BILL, WITH THE HELP OF CARTER LEWIS WE DECIDED TODAY WAS THE CORRECT DAY TO HAVE THE SPEAKER AND SPEAKER PRO TEMP ELECTIONS
BARCENAS: MOVE TO ADMIT ALL MEMBERS, SECOND HITTNER
HOUSE FORUM: NONE
MARRIAGA: BRHR-15 I THINK IT WAS 23, VETOED BY EDMONDS
EDMONDS: IT WAS CONTRIDICTING, I DON’T HAVE A PREFERENCE ON WHAT YOU ALL WANT BUT MAKE SURE IT DOESN’T CONTRIDICT EACHOTHER
TABLED BUSINESS: NONE
OLD BUSINESS: NONE
NEW BUSINESS: NONE
MARRIAGA: AT THIS MOMENT I WILL LEAVE THE PODIUM AS WELL AS OUR TEMPORARY SPEAKER PRO TEMP SHAWN STONE AND GOVENOR WILL HOLD THE ELECTIONS
SPEAKER PRO TEMPORE ELECTIONS:
CRAIN: I NOMINATED ROBERT MARRIAGA, SECOND HITTNER
FERRIERA: DO YOU ACCEPT
MARRIAGA: I ACCEPT
FERRIERA: SEEING THAT THERE ARE NO OTHER NOMINATIONS IT IS UNANIMOUS, ROBERT MARRIAGA IS THE SPEAKER OF THE BOCA HOUSE OF REPRRESENTATIVES
MARRIAGA: THANK YOU FOR NOMINATING ME, I KNOW IT IS A TOUGH MOMENT FOR THE HOUSE, THANK YOU FOR THIS MODE OF CONFIDENCE, PROMISE TO WORK HARD, MAINTAIN DIGNITY, RESPECT
OATH OF OFFICE: CHRISTOPHER FERREIRA
SPEAKER PRO-TEMPORE ELECTIONS:
CRAIN: I NOMINATE SHAWN STONE, SECOND HITTNER
MARRIAGA: DO YOU ACCEPT
STONE: I ACCEPT
MEYERSON: I NOMINATE JOSHUA MIRE, JUNE
MARRIAGA: DO YOU ACCEPT
MARRIAGA: STONE IS THE SPEAKER PRO-TEMPORE
OATH OF OFFICE: FERRIERA
CONFUSION WITH JEFF FLEUSIMONT
MARRIAGA: THANK YOU, LOVE YOU GUYS, NAMED EVERYONE
DUNNE: POINT OF INQUIRY MEETING TODAY DID NOT HAVE A PUBLIC NOTICE
MARRIAGA: WE WERE NOT PLANNING ON HAVING ONE
STONE: THAT WAS MY FAULT WE WERE TRYING TO GET THIS ROOM CONFIRMED
DUNNE: MEETINGS NEED TO BE POSTED 24 HOURS BEFORE
LAWLESS: OWLTHON IS HAVING A CAR WASH AT IRISHMEN 11-2 SUNDAY TO SEND THEIR OVERALLS TO DANCE MARATHON LEADERSHIP CONFERENCE
HITTNER: CASH ONLY
LAWLESS: CASH ONLY
ANNOUNCEMENT AND REMINDERS:
NEXT HOUSE MEETING: FRIDAY, 19 JUNE 2015: 3:30PM IN THE HOUSE CHAMBERS
COMMITTEE MEETINGS: FRIDAY, 19 JUNE 2015 STARTING AT 12:00PM
STONE: WE WILL BE IN THIS ROOM WHEN ORIENTATION FALLS ON A FRIDAY, EVERYONE WILL BE
CRAIN: NEXT WEEK WE WILL HAVE A SURVEY ABOUT THE FOOD TRUCKS
FINAL ROLL CALL
CRAIN: MOVE TO ADJORN, SECOND JUNE
Florida Atlantic University
Boca Raton House of Representatives
9th Legislative Session
BRHB- 15- 28
“2015-2016 COSO Policies”
Author (s): Christopher Ferreira Sponsor (s): Nicolas Maltais
Nicolas Maltais Robert Marriaga
WHEREAS: The internal policies of the Council of Student Organizations, hereafter referred to as COSO, have become outdated and have not kept up with practice, and;
WHEREAS: A revision of COSO’s internal policies allows for a better functioning of COSO’s activities, and;
WHEREAS: The existing council chair system has not worked in practice and needs to be abolished, and;
WHEREAS: New restrictions must be put in place affecting the way in which COSO allocates A&S fees to Registered Student Organizations, and;
WHEREAS: The existing policy contained numerous grammatical errors; NOW;
THEREFORE BE IT RESOLVED: That the attached 2015-2016 COSO policies be passed as revised, and;
THEREFORE BE IT FURTHER RESOLVED:That upon the passage of these policies the House of Representatives Rules and Polices Committee shall ensure that the 700 Statutes are consistent with the newly revised COSO policies.
Purpose of the Council of Student Organizations (COSO)
COSO is responsible for providing an official voice for student organizations, inform all students of COSO activities and opportunities, and objectively allocate A&S Fees granted by the Campus Budget Allocation Committee (CBAC) in accordance with COSO’s statutes and procedures so as to not violate the Student Government Constitution or Statutes.
All Registered Student Organizations: In order to be considered a recognized student organization at Florida Atlantic University, organizations must re-register every year with the office of Student Involvement.
Councils and Classifications: The Council of Student Organizations is broken down into five different councils. Every student organization is placed into a Council that best fits their purpose. The five Councils and their descriptions are as follows:
Academic Council: The Academic Council consists of student organizations that have a purpose related to support an academic discipline or pursue academic achievement.
Multicultural/Spiritual Council: The Multicultural/Spiritual Council consists of organizations that strive to expand students’ knowledge of the different cultures represented in the FAU community and abroad. All organizations affiliated with religion or faiths are included in this Council.
Fraternity and Sorority Life Council (FSLC): The Fraternity and Sorority Life Council is comprised of the fraternities and sororities within the six Greek councils at Florida Atlantic University. These six councils are the National Pan-Hellenic Council, the Inter Fraternity Council, the College Pan Hellenic Association, the Multicultural Greek Council, Order of Omega and the Fraternal Values Society.
Sports Club Council (SCC): This Council represents all of student organizations that are athletic/sports related. Special facilities or space should be required for their activities. Their mission should be competitive in nature and they should have the potential to join a National body/organization. Entry into the Sports Club Council will be determined after the student organization has formed and applied to the Sports Club Council for entry.
Special Interest Council (SIC): The Special Interest Council is made up of organizations that might not fit into another council category. All clubs are beneficial to the FAU community, but if the club/organization is not geared toward academics, sports, fraternity or sorority life, or multicultural/spiritual then their organization belongs under the Special Interest Council. Because of this, the Special Interest Council hosts some of the most diverse clubs/organizations.
Council Structure and Function:
All student organizations under their respective councils attend Funding Meetings with the exception of organizations under the Fraternity and Sorority Life Council (FSLC) and the Sports Clubs Council (SCC).
Fraternities and Sororities and Sports Clubs do not apply for Funding Meetings or Annual Budget Funding individually. These organizations are provided with COSO funding through the Annual Budget for their entire council, which then is in charge of allocating such funds among their respective organizations.
Once allocated an amount, the funds remain in S00324 and are subject to all COSO Policies with consideration given to the 6 respective councils within the FSLC.
The Academic, Multicultural/Spiritual, and Special Interest Councils will function as Councils directly managed and overseen by the COSO Director and will manage their Funding Meetings and Annual Budget processes with the final approval of the COSO Executive Board.
Sports Club Council: On behalf of the Council of Student Organizations, the Sports Club Council (SCC) has been created to provide funding, training, facilities, and other administrative support to the member clubs of this council.
The SCC is advised by the Campus Recreation and Fitness Center’s Assistant Director of Competitive Sports with support from the advisor of the Council of Student Organizations.
Sports Clubs exist to promote and develop interest in a particular sport activity. Interests may be competitive, recreational, instructional or any combination of the three. Participation in Sports Clubs is strictly voluntary and membership is open to all enrolled FAU students.
As Registered Student Organizations (RSO’s), Sports Clubs are developed by students under the supervision of Campus Recreation.
To be considered a Sports Club, the organization must be athletic and competitive in nature, require specialized athletic facilities for practice, and generally report to a sport-specific national governing body.
In order to be considered a Sports Club under the SCC, the organization must have been an active organization for 1 year.
The Sports Club Council will hear requests from sports clubs to join the SCC at their monthly meetings and require a majority vote for entry into the SCC.
Sport Club Council Composition:
Hired by the Competitive Sports, Assistant Director in late summer/early fall.
Oversight of the Sports Club Council and alignment with all policies, procedures, and regulations of the University,
Supervise and control the activities of all organizations under the council,
Be familiar with Robert’s Rules of Order to conduct meetings,
Commitment would consist of approximately 20 hours a month,
Variations of this time commitment may occur, especially during the spring semester when annual budget allocations are voted upon.
COSO Executive Board:
The COSO Executive Board consists of the Director, Associate Director, Assistant Director(s), and the House of Representatives Ways and Means Chair or his/her designee.
Duties and Powers:
Representing all registered FAU student organizations.
Providing resources for any concerns regarding club funding, club management, and anything that clubs could use for the betterment of their organization.
To allocate funds in a manner that strives for efficient and equitable financial management practices.
To interpret and implement these policies in a manner that is in the best interests of its recognized student groups and the students of the University.
COSO has the right to amend these policies at any time; the COSO Executive Board and the House of Representatives shall ratify such amendments upon voting and approval.
COSO reserve the freedom to implement these policies on a case-by-case basis so as to ensure fairness and provide student organizations with the resources required to produce quality programs.
The Director, Associate Director, and Advisors have the signature approval authority on all expenses made through S00324, therefore student organizations must have their Expense Justification packet to the Club House for signatures before turning in their completed packet to Activities and Service Fee Accounting and Budgeting (ASAB) Office.
Appointed by the Boca Raton Campus Governor.
Oversees all student organizations and is the official resource for clubs concerns.
Is the Chair of all COSO meetings and is not a voting member unless there is a tie.
Reserves the rights to deny access to allocated funds should a registered organization violate these policies and all regulations established by Florida Atlantic University.
Shall determine the eligibility of a club or organization to make request for funding.
COSO Associate Director
Appointed by the COSO Director.
Is the Vice Chair of the COSO Executive Board and responsible for recording meeting minutes.
Represents a resource for all clubs and is not a voting member on the Executive Board if there is a tie and the COSO Director is absent.
COSO Assistant Directors:
Appointed by the COSO Director.
The COSO Assistant Director(s) is (are) the Vice Chair(s) of the COSO Executive Board and are voting members.
COSO and A&S Fees:
COSO is responsible for the allocation of A&S Fees granted by the Campus Budget Allocation Committee (CBAC) in accordance with COSO’s statutes and procedures so as to not violate the Student Government Constitution or Statutes.
The Activity and Service (A&S) Fee is a fee included in each FAU student’s tuition.
A&S fees are used to fund student programs, such as the Student Union, Campus Recreation, Student Media, Student Government, and a variety of other student support entities.
A&S Fee policies supersede the following COSO policies, and can be found in Chapter 200: Fiscal and Finance Code of the Florida Atlantic University Student Government Student Body Statutes.
COSO Funding and Expense Policies:
COSO reserves the right to amend requests made during the Annual Budget Process and Funding Meetings in its effort to meet its duties, goals, and objectives, and to place stipulations and conditions upon the use and access of allocated funds for said purpose.
COSO Funds are provided to promote the mission of student organizations under COSO jurisdiction.
Student organizations should not use COSO funds to promote self-interests or interests of a specific off-campus entity.
Student organizations must be able to clearly demonstrate how their funds will be used to benefit the largest number of current FAU students possible.
All forms for club expenditure must be signed by the COSO Director or Associate Director and submitted to the Activities and Service Fee Accounting and Budget (ASAB) Office no later than April 15 or the last spending day of the Fiscal Year.
If the date of April 15 falls on a weekend, holiday, or for any reason is on a university holiday, the deadline will be one business day after April 15.
Funds that are not used by the April 15 deadline will be re-allocated to the COSO contingency account.
Any student organization event/activity funded by COSO funds must be open to all current FAU students.
Rules and Restrictions. COSO cannot provide funds for:
Food/refreshments for general meetings (any regular business meeting/non-event),
Cash awards, stipends, scholarships, or gift cards,
Alcohol or any legally-limited substance,
Political campaigns for officer elections within their respective organization,
Personal Items (i.e. office supplies for personal use),
Services/materials (flyers, balloons, posters, buttons, etc.) already offered at the Club House,
Equipment already provided through the Club House or any other Student Government program (filming cameras, speakers, karaoke machine, projector, radio, digital camera, etc.),
Organizations may not spend more than $9 per t-shirt (this includes screen service or any additional cost or fees).
Organizations are limited to one t-shirt per member per semester.
Organizations may not spend more than $16 per polo (this does not include screen/service fees).
Organizations may only request funding for polos to be used for special events (competitions, seminars, conferences, etc.) representing Florida Atlantic University.
All COSO funds are solely for current FAU students (not including faculty or alumni).
The COSO Executive Board is responsible for allocating funds through:
When submitting a COSO funding request, the COSO Executive Board evaluates the requests based on the following:
Price Justification (invoice or price quote from vendors),
Detail on allocation request form,
Thoroughness of planning,
Number of FAU students benefitting from request,
Alternative sources of funding and actions taken to support self-funding,
Success/impact of previous events,
Overall benefits of previously allocated funds,
Amount, frequency, and nature of prior requests,
History and standing records of organization with the University and COSO,
Disciplinary action/organization misconduct.
Annual Budget Procedure
All registered clubs and organizations must go through the annual budgeting process in order to receive funding for the next academic year.
Submission deadline: Annual Budget packets are available in mid-November and must be submitted by January 31st.
The maximum dollar amount (regardless of request) than can be allocated through the annual budgeting process is $10,000 per organization.
A student organization is NOT eligible for this maximum unless they have been consistently registered for more than three (3) academic years.
Late submission: If an Annual Budget Request is submitted within a 48-hour period after the original deadline, the organization must submit a Justification for Late Submission, which will then be either approved or denied by the COSO Executive Board by a majority vote (50% +1 votes).
Any submissions after the 48-hour grace period will not be accepted.
Organization Funding Request Procedure:
Any club that is officially recognized as a Student Organization after the Annual Budget deadline in the Spring semester is still eligible to request through funding meetings in the Fall semester.
Funding requests are due two business days before the COSO Funding Meeting along with all expense justifications that must be attached.
Each organization requesting funds must attend the COSO Funding Meeting date specified on the request in order to be considered for funding.
If a funding request is submitted through Owl Central and the organization does not attend the funding meeting on the requested date, their funding request will be tabled until the following meeting.
If such request has been tabled for more than two meetings, it is automatically tabled indefinitely.
All organizations requesting funds shall be granted time to make a statement to the Executive Board and answer any questions the Executive Board deems necessary.
The Executive Board will then proceed to vote on an amount to allocate the organization.
COSO will not allocate any funds for student travel (including day travel, in-state or out-of-state travel, registration fees for an event off campus, etc.)
To apply for travel funding, refer to the Travel Policies and Procedures found at http://www.fau.edu/sg/sgtravel.php
Leaders of Clubs and Organizations
Each leader of a recognized club or organization assumes the responsibility of submitting detailed and accurate requests when applying for funding, re-registration, and officer transition, whether it is annually or by semester.
It is the duty of student organization leaders to be familiar with those policies that relate to the use of A&S fee funds, including those of Florida Atlantic University.
Student leaders assume the responsibility for ensuring that expenditures of allocated funds remain at or below the amount approved for each item.
At no time will an organization be allowed to engage in deficit spending practices.
Such actions will have a negative impact on subsequent funding allocations.
For further information regarding policies and procedures of Florida Atlantic University, refer to Regulation 4.006, Student Organization Manual, COSO Statutes, Travel Policies and A&S Fee Policies.