The following forms and instructions are provided to assist you in preparing your application for a Renewable Energy Fund Grant. An electronic version of the Request for Applications (RFA) and the forms are available online at: http://www.akenergyauthority.org/RE_Fund-III.html
Grant Application Form
Application form in MS Word that includes an outline of information required to submit a complete application. Applicants should use the form to assure all information is provided and attach additional information as required.
Application Cost Worksheet
Summary of Cost information that should be addressedby applicants in preparing their application.
Grant Budget Form
A detailed grant budget that includes a breakdown of costs by milestone and a summary of funds available and requested to complete the work for which funds are being requested.
Grant Budget Form Instructions
Instructions for completing the above grant budget form.
If you are applying for grants for more than one project, provide separate application forms for each project.
Multiple phases for the same project may be submitted as one application.
If you are applying for grant funding for more than one phase of a project, provide milestones and grant budget for completion of each phase.
If some work has already been completed on your project and you are requesting funding for an advanced phase, submit information sufficient to demonstrate that the preceding phases are satisfied and funding for an advanced phase is warranted.
If you have additional information or reports you would like the Authority to consider in reviewing your application, either provide an electronic version of the document with your submission or reference a web link where it can be downloaded or reviewed.
Alaska Energy Authority is subject to the Public Records Act AS 40.25, and materials submitted to the Authority may be subject to disclosure requirements under the act if no statutory exemptions apply.
All applications received will be posted on the Authority web site after final recommendations are made to the legislature.
In accordance with 3 AAC 107.630 (b) Applicants may request trade secrets or proprietary company data be kept confidential subject to review and approval by the Authority. If you want information is to be kept confidential the applicant must:
Request the information be kept confidential.
Clearly identify the information that is the trade secret or proprietary in their application.
Receive concurrence from the Authority that the information will be kept confidential. If the Authority determines it is not confidential it will be treated as a public record in accordance with AS 40.25 or returned to the applicant upon request.
SECTION 1 – APPLICANT INFORMATION
Name (Name of utility, IPP, or government entity submitting proposal)
An electric utility holding a certificate of public convenience and necessity under AS 42.05, or
An independent power producer in accordance with 3 AAC 107.695 (a) (1), or
A local government, or
A governmental entity (which includes tribal councils and housing authorities);
1.2.2. Attached to this application is formal approval and endorsement for its project by its board of directors, executive management, or other governing authority. If the applicant is a collaborative grouping, a formal approval from each participant’s governing authority is necessary. (Indicate Yes or No in the box )
1.2.3. As an applicant, we have administrative and financial management systems and follow procurement standards that comply with the standards set forth in the grant agreement.
1.2.4. If awarded the grant, we can comply with all terms and conditions of the attached grant form. (Any exceptions should be clearly noted and submitted with the application.)
1.2.5 We intend to own and operate any project that may be constructed with grant funds for the benefit of the general public.
SECTION 2 – PROJECT SUMMARY
This is intended to be no more than a 1-2 page overview of your project.
Project Title – (Provide a 4 to 5 word title for your project)
Include the physical location of your project and name(s) of the community or communities that will benefit from your project.
The Schubee Lake Hydroelectric Project would be located across Chilkoot Inlet from Haines, Alaska, approximately 90 miles north of Juneau. The communities of Skagway, Haines, Lutak, and Klukwan would benefit from this potential project.
Provide a brief one paragraph description of your proposed project.
AP&T is actively looking to add another hydroelectric storage facility to its Upper Lynn Canal (ULC) system serving Haines, Skagway, and nearby communities. To date, AP&T has considered Connelly Lake near Haines and Walker Lake near Klukwan, with Connelly Lake being preferred because of its much greater energy potential. However, some Haines citizens are opposed to development of Connelly Lake, and have expressed their interest in AP&T evaluating the Schubee Lake site as an alternative. AP&T has made a very preliminary evaluation of the Schubee Lake site and believe there is some potential; therefore the proposed grant is to study the Schubee Lake site to approximately the same depth as Connelly Lake so that a fair comparison can be made between the two. In our view, this means bypassing the reconnaissance phase (Phase I) and proceeding directly with conceptual design and feasibility work (Phase II).
Briefly discuss the financial and public benefits that will result from this project, (such as reduced fuel costs, lower energy costs, etc.)
AP&T’s ULC system is short of hydro energy for peaking between December 1 and April 15 of each year, requiring another storage hydropower project to reduce reliance on diesel generation during these periods and to allow for growth into the future for this region. The Schubee Lake Project has the potential to keep customers rates low compared to diesel generation. This project will reduce or eliminate price fluctuations due seasonally from the use of fossil fuels. At the times diesel has to be run there are pollutants added to the air including greenhouse gases and particulate matter and noise to those nearby the generation plant. This Project would also reduce the import of diesel fuel to the area, which would reduce the opportunity for spills. This Project would also reduce O&M costs for the diesel generators. Diesel generation during the last 8 years has averaged about 0.7 GWh in ULC, but was double that average amount during two of the years. Continuing load growth will make diesel generation more frequent. The potential generation of Schubee Lake is estimated to be about 30 GWh per year (although this value is based on very limited information). It is expected that generation during the early years of the Project’s life would likely be fairly limited. Another benefit of the Project would be an increase in reliability. Currently, the primary hydroelectric generators in the ULC system are near Skagway, with only diesel generation and two small run-of-river hydros located near Haines. If the submarine cable between Haines and Skagway were to be damaged, nearly all generation for Haines would need to be from diesel units. If constructed, this Project would need to transmit power directly to Haines through a second submarine cable to provide an increase in reliability. The Project could supply power to new industrial loads if they occurred. Currently, there is discussion about using the Port of Haines for offloading and possible assembly of the gas pipeline components before trucking them north, which could add a significant load to the area. Mineral exploration is occurring further up the Chilkat River toward Klukwan as well, which may require 2 MW or more of generation.
PROJECT BUDGET OVERVIEW
Briefly discuss the amount of funds needed, the anticipated sources of funds, and the nature and source of other contributions to the project.
The total cost of the proposed Phase II work is estimated to be $200,000. If the Phase II studies indicate a feasible project that can be developed more readily than Connelly Lake, AP&T will apply for additional funding in later AEA Renewable Energy Fund rounds for conducting Phase III and IV work. AP&T requests with this application grant funding of $160,000 which is 80% of the estimated costs of Phase II. AP&T will provide $40,000 in matching funds (20% match) from its normal operating funds. The total estimated costs for each phase, are shown below: