Assistant Director of Alumni Relations Institutional Advancement summary



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Assistant Director of Alumni Relations

Institutional Advancement

SUMMARY:

The Assistant Director of Alumni Relations reports to the Associate Director of Alumni Engagement. In partnership with the Associate Director, the Assistant Director manages the alumni volunteer engagement program, including close coordination and support for affinity programs, including the Tiger Club (Oxy Athletics). The Assistant Director will share in the duties of officially representing the Office of Alumni Relations at on-and-off-campus events. While staying focused on independent programs and projects, the Assistant Director will work in a team setting where responsibilities of planning and implementing initiatives involve volunteers, other Alumni Engagement staff and colleagues across campus.



RESPONSIBILITIES/ESSENTIAL FUNCTIONS:
Alumni Volunteer Management (40%)





  • Identify and implement metrics tracking success and opportunity.




  • Cultivate volunteer to serve on behalf of Oxy.



Young Alumni Outreach Program (GOLD) (30%)


  • Develop and implement an engagement plan for graduates of the most recent academic year.




  • Partner with GOLD planning committee of the Board of Governors to develop and support GOLD focused programming, both locally and regionally.




  • In partnership with the Associate Director of Alumni Engagement, maintain tracking metrics measuring program success.




  • Support and manage the 5th and 10th year reunion volunteer programs with an emphasis on increasing the number of volunteers and class-wide engagement in the reunion process.




  • Support and manage young alumni volunteer network with an emphasis to increase the number of volunteers and increase class-wide engagement.




  • Assist in the coordination and creation of young alumni communications.




  • Provide coding, reporting and analysis of GOLD engagement.

  • Coordinate GOLD events, supporting locally and helping ready staff and volunteers for regional events.



Affinity Program Management (15%)


  • Work directly with and support efforts of the Tiger Club (Oxy Athletics), ALOED and OCLAA affinity groups.




  • Volunteer recruitment, training, management and stewardship of affinity alumni.




  • Affinity programming development, planning and implementation.




  • Affinity programming at the Samuelson Alumni Center.




  • Help to develop and implement metrics to measure success of programs.




  • Other duties as assigned.


Current Student Program Management (10%)


  • Support undergraduate initiatives that help to reinforce alumni engagement programming and growth.




  • Support welcome weekend and student sendoff events.




  • Work closely with Annual Giving staff to coordinate senior programming.




  • Provide support for spirit week, senior week, and class traditions activities.




  • Act as liaison to Admissions Ambassadors and Student Life staff.




  • Support student representatives of the Alumni Board of Governors.




  • Provides coding, reporting and analysis of undergraduate engagement.




  • Acts as advisor and support for the Student Alumni Relations Committee.



Additional Duties (5%)


  • Support and assist in development of event strategies and implementation for Alumni Weekend, Homecoming and other key alumni engagement events.




  • Provide staff support for Alumni Board of Governors.




  • Represents the Alumni Office as needed at regional events; occasionally visit alumni to identify, cultivate and recruit volunteers.




  • Other duties as assigned.



KNOWLEDGE/EXPERIENCE REQUIREMENTS:


  • Bachelor’s degree required.

  • Excellent oral and written communications skills

  • Outstanding work organization and time management skills.

  • Personal initiative and an ability to manage projects simultaneously, to set priorities and follow-through on projects.

  • Willingness to work evenings and weekends and travel.

  • Demonstrated ability to effectively motivate, train and support volunteers.

  • Ability to work effectively in a team environment – with a mix of deans, faculty, parents, alumni and staff colleagues. Excellent interpersonal skills and a strong customer service orientation.

  • Knowledge of modern data management practices and techniques including data-based computerized information systems, data modeling, and models of analysis that leads to effective decision making on behalf of the program.


To apply, please submit a resume, cover letter and salary history to: resumes@oxy.edu

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