REFERENCES
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See Conser Cataloging Manual, Module 31, for more detailed information and examples. Another useful source of information is: Cataloging Internet Resources: A Manual and Practice Guide(from: OCLC)
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DEFINITION
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Electronic publications are available over the Internet. Many of them are journal titles and this documentation focuses on the cataloging of these journals. There are three types of these titles so far:
1. True electronic journals that do not have print counterparts.
2. Electronic journals with print counterparts (which may or may not reproduce exactly the print counterpart)
3. Scanned journals which are really more like microform reproductions (such as the journals in the JSTOR project).
The following procedures deal with Types 1 and 2. See: Scanned journals for information on Type 3
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OTHER PHYSICAL
FORMATS
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In many cases the journals will be available in other formats which we may own. Each format will have its own catalog record, even if the title is the same, with appropriate linking notes and entries. In addition, we will catalog titles which were never available in another format.
Links for copy in other format:
530::Also available in an online version.
776 1:
NOTE: Decision not to add 856 for separately cataloged online journal (May 11, 1999)
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WHAT WILL BE
CATALOGED
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Only "officially selected" titles will be cataloged. We will not catalog titles which are being received "free" or on a trial basis for a specified period of time.
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THE ELECTRONIC
JOURNAL FORM
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This electronic form was designed as a means of communication between selectors, Order Division, Catalog Division and the Systems Office. It will address new acquisitions and changes to existing titles.
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CHIEF SOURCE OF
INFORMATION
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The chief source for cataloging electronic journals is the title screen. Access the journal through the Internet in order to gather all of the information needed for cataloging.
Consult David Johnson or Nancy Burns for further information or any questions connected with electronic publications.
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FIXED FIELDS
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For a list of MARC21 fixed fields and values see: LC's MARC21 Format
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VARIABLE FIELDS
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Attention should be paid to the following fields (some of which are unique to computer files). Other fields are used in the usual manner where appropriate.
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130 (UNIFORM TITLE)
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Provide a uniform title as usual if the title conflicts with an unrelated serial publication. In addition, if the title is available in another format with the same title, provide a uniform title using the qualifier (Online)
Migration news (Online)
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24x (TITLE)
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The General material designator (GMD) for electronic journals is ‡h[computer file].
The 245 title is taken from the chief source as indicated above. Frequently the title has some word or phrase embedded in it which indicates format.
Physical review letters online
The usual variant titles are recorded in the 246 field, for example:
246 1 ‡iAlso known as:‡aPRL-o
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250 (EDITION STATEMENT)
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If the file contains any word or phrase indicating the same information was available previously in a different form, that word or phrase is considered to be an edition statement. In case of doubt, assume the information in question to be an edition statement.
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260 (IMPRINT)
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All electronic journals are considered to be "published". Use this field in the usual way. In general these publishers are not traced. Non commercial bodies associated with the intellectual content of the title are traced as usual.
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300 (PHYSICAL DESCRIPTION AREA)
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This field is NOT used as the item cannot be described in physical terms.
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310 (FREQUENCY: SERIALS ONLY)
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Use this field to describe frequency if available, e.g., Weekly
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362 (DESIGNATION : SERIALS ONLY)
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Transcribe the designation from the first issue of a remote access serial when available. If the first issue is not available, construct an appropriate designation for use in a "Description based on" note (see below).
NOTE: For electronic serials issued remotely that are reproductions for which the entire run of the original has not been reproduced, provide a note indicating the coverage as of a certain date. Give this note in addition to the Description based on note, even when the information would be the same.
362 1 Coverage as of July 15, 1997: vol. 32, no. 1 (July 1986)-
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500 (NOTES)
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With format integration, all note fields may be used for computer files. The most relevant notes for remote access publications are the following 5xx notes.
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500 (SOURCE OF TITLE)
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Alwarys cite the source of the title, even when it is from the chief source of information.
500 Title from title screen.
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500 (DESCRIPTION BASED ON: NOTE)
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For electronic serials issued remotely, add the date viewed in parentheses to the source of title note when initially cataloging the serial.
500 Title from journal home page (viewed on July 17, 1997).
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515 (NUMBERING IRREGULARITIES: SERIALS ONLY)
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Use for notes on numbering irregularities.
515 Published one article at a time on the Internet.
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516 (TYPE OF COMPUTER FILE)
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Make a brief note as to the type of remote access computer file serial if it is not otherwise clear in the record (AACR2 9.7B1, 9.7B8). The words "electronic journal" may be given in the note, either in a formatted style (e.g., Text (electronic journal)) or in a free text note (e.g., Electronic journal available in ASCII and Rich Text). Another example: File is in Postscript format
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530 (ADDITIONAL PHYSICAL FORM NOTE)
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Make a note for other physical formats available. Make an added entry (776 field) for these titles.
530 Electronic version of: Terra nova (Oxford, England).
(if the title is the same the following standard note may be used: Also available in a print version
776 1 ‡t Terra nova (Oxford, England)
NOTE: If the titles are only related, use a combination of 580 and 730 notes
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538 (SYSTEM REQUIREMENTS)
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Make this note for special software, equipment, or operating systems required to capture and/or print the electronic file (AACR2 9.7B1). Many records will not need this note.
EXAMPLE: Acrobat reader recommended to view and print files in PDF format.
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538 (MODE OF ACCESS)
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This note must be given to explain the means by which the serial can be accessed (AACR2 9.7B1). The mode of access note is considered one of the "system details" for remote access computer files and is included at the beginning of the 5XX note area in the record, following a system requirements note, if present.
538 Mode of access: Internet.
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556 (DOCUMENTATION)
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This field is used to include notes concerning documentation that can be accessed together with electronic serial. Currently we are not using this note.
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6xx (SUBJECT HEADINGS)
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If the item is available in another format, use the same subject headings if still valid. The subdivision databases should only be used to describe data managed by a database management system.
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LOCATION_AND_ACCESS)'>730, 776
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See information included under 530 field.
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856 (ELECTRONIC LOCATION AND ACCESS)
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This field identifies the electronic location of the item from which it is available as well as the information needed to access the item. For more information see: Guidelines for the Use of Field 856.
The 856 field will be coded with a 1st indicator of 4 (HTTP) and 2nd indicator of 0 (Resource itself) and will include the official URL for the electronic journal in a subfield u. This field will not display in the Notis OPAC but is needed for future hypertext links.
856 40‡u http://www.gly.bris.ac.uk/WWW/TerraNova/terranova.html
Note that sometimes multiple 856 fields are needed to account for locations of various parts of a journal (e.g. Current volume vs. archives); ‡z public display notes are used for specific public information.
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