Department of general administration
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SERVICE AREA WORKSHEETTo be eligible for award, bidder must have at least one store location for the region bid therefore, please identify the region(s) the bidder intends to bid and indicate store contact information in the table below. NOTE: Points per region will be awarded based on the number of eligible stores per region.
customer ReferencesBidders are instructed to have a minimum of (3) commercial or government customer references complete the customer reference form and fax the forms to the Office of State Procurement (OSP) prior to the bid opening date. (The customer reference form can be found in Appendix B) It is the responsibility of the bidder to ensure and verify that the customer reference forms have been completed and submitted (by the customer reference) prior to the bid opening date. If any of the 5 questions in questionnaire receive a score of zero (0) then that customer reference will be disqualified yet the requirement for a minimum of (3) qualified references must still be met. Failure to provide 3 qualified references will result in disqualification and the bidder will not be eligible for award. If more than (3) qualified references are submitted, only the (3) references with highest point total will be used in evaluating the bidders response. In other words, only the bidder’s (3) most favorable references will be used to calculate reference-points. The formula for calculating price-points will be: (Sum total of top 3 customer references) ÷ 3 = Customer Reference-points CONTRACT PRICINGThe state will be establishing contract pricing based on a discount off the manufacturer’s published catalog price. Based on historical purchasing data, it is expected that the manufacturers identified in the Pricing Worksheet provides sufficient contract coverage relevant to the scope of this contract. Weighting is based on historical purchasing data and reflects the percentage of dollars spent per manufacturer. For the purposes of this contract, the date identified on a purchase order as correlated to the most current edition of the i2 TRA-SER PRO Price Directory Data® will be used to establish manufacturer’s published catalog price. The i2 TRA-SER PRO Price Directory® aggregates and regularly updates pricing information for the manufacturer’s to be incorporated into this contract. Information regarding the i2 TRA-SER PRO can be found via the Internet at: http://www.i2tradeservice.com/sol_contractors/plumbing/products/pl_con_tra-ser_pro_pm.html Bidders may acquire a demo version of the i2 TRA-SER PRO software by contacting Ian Joslin at (800) 585-7521. Contract pricing will be calculated by multiplying the bidder’s proposed percent discount to the manufactures published catalog prices. For Example: (Percent discount i.e. .456) x (i2 TRA-SER PRO Price i.e. $100) = (Contract Price $45.60) Bidders are to complete the Pricing Worksheet by bidding a percent discount multiplier (not to exceed 3 decimal places i.e. .456 = 45.6%) to be applied to the i2 TRA-SER PRO Price Directory for the manufacturers identified. This discount bid will be applied to all of the manufacturer’s wares relevant to the scope of this contract. Bid pricing will include FOB destination, freight prepaid for any destination within the region bid. If bidder agrees to extend contract pricing to State of Oregon ORCCP members, the fright charges as identified in Section 3.3 BID INFORMATION will be applied as indicated. The State acknowledges that manufactures periodically update catalog pricing (also reflected in the i2 TRA-SER PRO Price Directory) and consequently impacting contract pricing. Although fluctuations are likely the contractor(s) will not be allowed to change their discount percentages throughout contract period. NOTE: All pricing shall include the costs of bid preparation, the i2 TRA-SER PRO monthly subscription fees, servicing of accounts, upon requested price verification, and all other contractual obligations. PRICING WORKSHEETBidders are to provide discount off list pricing for the manufacturers identified below. Please be aware that failure to provide a discount for a particular manufacturer will result in no points for that manufacturer and thereby affecting the bidder’s overall point total.
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