Department of Surgery Recruitment and Onboarding

1. 
   Review of CV: Training, Years of Experience
   

1. 
   Formal or informal phone call with Division Chief
   
   1. 
      Reference contacts established
      

1. 
   One person who you report to.
   
2. 
   One person who reports to you.
   
3. 
   Colleague
   
4. 
   Others
   

1. 
   Job description.
   
2. 
   Promotions Criteria.
   
3. 
   Information of practice culture (The Pledge).
   
4. 
   Organization & department history and strategy.
   
5. 
   Recent achievement in patient care, research, leadership achievements that differentiate the organization from competitors. (Wise Heart CD)
   
6. 
   Contact information for questions.
   
7. 
   Real Estate Information on city of Atlanta.
   

1. 
   Clinical
   
2. 
   Research
   

1. 
   Hotel Accommodations
   
2. 
   Flight
   
3. 
   Restaurant Reservations
   
4. 
   Create itinerary and e-mail CV with Definition and Scope of Position to interview participants
   
5. 
   E-mail candidate Benefits and Compensation Plan
   

1. 
   Formal Interview with Guide: Interviewers designated by division administrator
   
   1. 
      Strategically Important
      
   2. 
      Culturally Compatible
      
   3. 
      High Performing
      
   4. 
      Academic Performance
      
2. 
   Facility Tour: Emory campus and OR
   

6. 
   Lunch and/or Dinner
   

• 
  Interview: as designated by division administrator
  
• 
  Tour: Resident/fellow/post-op
  
• 
  Lunch/Dinner: Administrator and Chief
  

1. 
   Candidate brings wife/husband
   
2. 
   Staff meet candidate
   
3. 
   Research or hospital contacts established
   
4. 
   Introduce real estate agent
   

• 
  Division Administrator to coordinate: Hospital Representative (Bob Bachman, Dane Peterson)
  
• 
  Lisa Carlson to coordinate research faculty introductions
  

Phone call to MD and letter of conciliation mailed

• 
  Term Sheet is created.
  
• 
  Term Sheet is extended
  
• 
  IRB and e-commons account info retrieved.
  

• 
  Development of term sheet: Chris Rayburn
  
• 
  Communication: Division Chief
  

1. 
   Department Org Charts and Contact Names
   
2. 
   Routing a grant (EPEX and eCommons access)
   
3. 
   Conflict of Interest
   
4. 
   IRB and IACUC contacts
   
5. 
   Managing grant awards / Effort Certification
   
6. 
   Faculty Time Report 
   
7. 
   Faculty Development (promotions prep, CDCR, cv)
   
8. 
   Expense reports, travel and smartkeys
   
9. 
   PTO, CME and Benefits
   

1. 
   Meeting Schedules
   
2. 
   OR and Clinic Scheduling
   
3. 
   Call Center Orientation
   
4. 
   Volume goals
   
5. 
   External Referral Outreach
   
6. 
   Internal Referral Outreach
   
7. 
   Benchmarks for success: Clinical activity verification and FPSC group
   
8. 
   TEC Orientation date established²
   

(Division Chiefs Meeting.)

January

November

Feb – May

Please ask assigned questions, offer any notes, and rank candidate for each applicable attribute.

1. 
   Strategically Important
   

• 
  Clinical expertise
  
• 
  Ability to build loyal patient base.
  
• 
  Character/Background
  

1. 
   What evidence do you have that patients and their families trust you/are loyal to you?
   
2. 
   What clinical skill set most differentiates you from your peers?
   
3. 
   Describe the most complicated patient care problem/diagnosis you have dealt with.
   
4. 
   Tell me about how you have handled conflict with a patient and/or patient family in the past.
   
5. 
   What is the most important part of a physician/patient interaction?
   
6. 
   Describe your reputation as a clinician, among your patients and families.
   
7. 
   What is your proudest clinical achievement?
   

2. 
   Culturally Compatible
   

• 
  Team orientation
  
• 
  Ability to work within a system
  
• 
  Interpersonal skills
  

8. 
   Tell me about how you have evaluated or remedied a clinical performance concern in the past?
   
9. 
   Would you be willing to make indicators-say, on core measures- visible to your peers?
   
10. 
    How do you handle conflict with your physician peers?
    
11. 
    Individual priorities and organizational priorities may sometimes conflict. How have you managed that in the past?
    
12. 
    Describe the role of an ideal support staff/mid level provider working with you.
    
13. 
    Describe your idea of the role of an administrator in your department.
    
14. 
    Describe your reputation as a clinician, among your colleagues.
    

3. 
   High Performing
   

• 
  Time management skills
  
• 
  Work ethic
  

15. 
    When is the last time you felt overwhelmed at work, and how did you manage it?
    
16. 
    Give me an example of when you handled conflicting priorities.
    
17. 
    How do you maintain appropriate and successful work/life balance?
    
18. 
    How do you manage stress?
    

4. 
   Academic Performance & Teaching
   

• 
  National influence
  
• 
  Quality of publications
  

19. 
    What academic achievement are you most proud of?
    
20. 
    Tell me more about that experience: What aspect of it did you enjoy the most (the writing, the analysis, the research).
    
21. 
    Is there a theme of academic research that interests you the most?
    
22. 
    How do you define academic excellence?
    
23. 
    In what ways do you keep current within your area of specialty/expertise?
    
24. 
    What do you hope to achieve by joining an institute like Emory?