Phase 1 - Preparation
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Participation in one conference in Brussels (3 days)
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No later than 3 months after signing the contract.
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Distribute all written communication from the working group through CIRCABC
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During phase 1.
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Finalise
- curricula
- lesson templates (structure, degree of detail and taxonomy corresponding to the course descriptions).
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No later than four months after the signature of the contract.
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Upload one page written updates on CIRCABC on progress
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Every three weeks during phase 1.
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Store all documentation of the preparation process in CIRCABC
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During phase 1.
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Send material for the preparation and testing tool to contractor of Lot 8
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Latest two months before the start of the new training cycle
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Phase 2 - Planning
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Store all documentation of the planning process on CIRCABC and send one paper copy to the Commission
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During phase 2.
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Send final course schedule for approval to the Commission
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Latest two months before the start of the new training cycle
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Send planning of the upcoming course cycle to the Commission for approval.
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On request of the Commission.
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Phase 3 - Personnel, Documentation, participants, venue, travel, etc.
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Upload electronic version of the binder content in CIRCABC
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Latest two weeks before the first course day.
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Implementing of the course
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On the approved course date.
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Offer participants a printed version of the different lessons, exercises and syndicate work sessions.
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First day of each course.
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Provide a hand-out for the respective presentation.
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Before a presentation starts.
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Provide access to an electronic version of the course material to participants.
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At the end of the course.
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Phase 5 – Evaluation, Reports
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Mid-term report
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At the latest eight weeks after the reporting period.
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Participate in coordination/evaluation meetings
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Up to three times per year.
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Peer review
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Once per course cycle
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Participate in National Training Coordinators meeting (1½ days)
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One per year
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Final Consolidated Report
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At the latest eight weeks after the last day of the last training course per cycle.
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Phase 1 - Preparation, personnel and design
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Kick-off planning meeting in Brussels providing an outline of planning to the Commission
(1 day)
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No later than 2 months after signing the contract.
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Participation in one conference in Brussels (3 days)
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No later than 3 months after signing the contract.
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Distribute all written communication from the working group through CIRCABC
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During phase 1.
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Store all documentation of the planning process in CIRCABC
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During phase 1.
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Delivery of preliminary version of the tool to the Commission for approval
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Latest 4 months after signature of the contract
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Delivery of tool with newly developed structure and content to the Commission for approval
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Latest 12 months after signature of the contract
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Phase 2 - Testing
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Internal test phase 1 completed
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Latest 4 months after signature of the contract
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Internal test phase 2 completed
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Latest 10 months after signature of the contract
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External testing phase 2 completed
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Latest 11 months after signature of the contract
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Phase 3 - Operation
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Tool fully operational 1st level
Tool fully operational 2nd level
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Before start of the 14th course cycle (planned May/June 2016)
1 January 2017
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Phase 4 – Maintenance
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Update of the content
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At least twice a year or at any major change
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Report updates to the Commission
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Once a year before start of the upcoming course cycle, starting after the first test.
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Phase 5 - Handover
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Handover
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End of contract
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Phase 6 – Final Meeting & final consolidated report
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Participation in final lessons learnt meeting in Brussels and presentation of the delivery of the project
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End of contract
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Final consolidated report
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At the latest eight weeks after the last day of the last training course.
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