February 2, 2013 greater philadelphia regional committee minutes

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1. 
   Opening: A moment of silence followed by the Serenity Prayer.
   
2. 
   The reading of the Twelve Traditions and Twelve Concepts.
   
3. 
   Reading of the Minutes from December 2^nd 2012.
   
4. 
   Introductions, introduction of the agenda: changes, additions, corrections, and approval.
   
5. 
   A trusted servant will be invited to read a Concept, and a trusted servant will be asked to Share on that Concept. The RSC will entertain a 15-minute (discussion on this Concept).
   

1. Areas Reports are to turned in to the Secretary

2. Subcommittee Reports

Two Nominations for ABC Treasurer – Congratulations to Debby F

One Nomination for WebMaster – Congratulations to Brian M

4. Old Business

• 
  Convention Chair had submitted a paper to the Admin Committee at the last Regional meeting with 7 questions. She wanted to know if they had been addressed yet. Regional Chair stated that she emailed the Admin Committee but nobody responded so she threw it away. Admin Committee stated that they never received any email. Secretary requested that a new copy of these questions be forwarded via email and she would make sure that each member of the Admin Committee would receive a copy.
  

• 
  WSW RCM stated that the RCM Manual still needs to be updated. “We need to be accountable”. Noted by the Regional Chair that this task has been not followed up since October 2012 Board Meeting. Delco RCM stepped up (See new business)
  

• 
  “RCM Manual Review” - - - Contact Jim C. 610-931-9602 and/or meet him Every Saturday 5pm – 7pm Llanerch Hills Chapel, 1216 Myrtlewood Ave (near Rt 1 & Rt 3)
  

• 
  Craig brought to our attention several issues of concern that would have a need for us be involved with the World Convention Work Group. They are in need of Volunteer’s (1) He would like to see our Region taking care of the Marathon Meetings. (2) Getting ideas for an event to be held the Sunday after Convention. (4) Remember that people will be coming into the city several days prior to World Convention, as well as staying here several days after, Meeting Lists should be up to date as well.
  

6.Disbursements

Bank Balances: RSC 221.38

Convention: 2,132.00

RSO 1.99

Phone line 100.00

Insurance 1317.00

NAWS 15.00

February 3^rd 2013

• 
  RCM count taken at 10:02am – Three (3) RCM’s in attendance (six needed)
  
• 
  RCM count taken at 10:24am – Eight (8) RCM’s in attendance
  
• 
  The meeting opened at 1032am with a moment of silence, followed by the Serenity Prayer and reading of the Twelve Traditions and Twelve Concepts.
  
• 
  () RCMs were present by (12:00PM). A quorum was established.
  
• 
  The previous RSC Minutes were read.
  
• 
  Kevin shared on Concept 7 with discussion from the floor. A 15-minute discussion followed.
  

• 
  Opened meeting with a moment of silence followed by the Serenity Prayer
  
• 
  Read 12 Traditions and read the Concept of the Month (1st Concept)
  
• 
  Took Attendance
  

- Schuylkill Valley Area

- Northwest Area (RCM)

- Delco Area (H&I Chair)

- Pyramid of Freedom Area (Area Rep)

- WSW Area (RCM)

• 
  One old business
  
• 
  New Business
  

- Schuylkill Valley Area is trying to create a Unity subcommettee

- Philadelphia Region Unity subcommittee has attached a flyer to this report. RCM's should distribute the flyer to the Unity chairs in their respective areas as well as stress the importance of attending regional Unity subcommittee meetings. Without the Unity chairs being present at these meetings, we cannot schedule and promote Unity events at the regional level.

- Elections - Open positions: Chair, Co-Chair and Secretary

• 
  Closed meeting with a moment of silence, followed by the Serenity Prayer.
  

• 
  On 1/8/2013 the regional Co-chair and I authorized $700.00 to be taken from the RSC account in order to place an order for the Regional Meeting List. We agreed that the $700.00 will be repaid to the RSC after enough Meeting List was sold to equal the funds taken from the RSC. On 1/29/2013, 2,400 of the 10,000 meeting list order was delivered. Another 2,400 will be received before or on 2/2/2013. Once the printer delivers the last of the 10,000 books a balance of $2,635.00 will be due. I will be making a motion today to raise the price of the Meeting list from $0.50 to $0.60. The total cost of a shipment of 10,000 Meeting List is $3,335.00 and selling them at $0.50 each brings in $5,000.00. If we were to sell them at $0.60 each, that would bring in $6,000.00. This is just a way for the RSO to bring in some funds.
  
• 
  On 1/29/2013 a refund check of $123.35 from the RSC account was made to Schuylkill Valley Area for a meeting list order that we could not fill at that time. the $123.35 will be refunded to the RSC by the next regional weekend. The RSO was also informed that they will not be placing literature orders with the RSO any longer. Their reason for this is the RSO is not able to fill their orders. They will also be printing their own Meeting List.
  
• 
  On 1/8/2013 the Regional Co-Chair came into the RSO and announced that all financial decisions made in the RSO discussed with members of the Administrative body prior to authorization, due the ABC Chair Authorizing a $500.00 charge on a rush order from the WSO. He explained this will keep from an appearance of the ABC Chair acting on his own. A few days later I spoke with the Regional Chair about this issue and was informed that was in fact the case.
  
• 
  The last literature was in the amount of $4,169.13 which will arrive on 2/2/2013. At this time we owe $1,777.33 to WSO for shipping fees.
  
• 
  After the March insurance payment we will not need to pay anything on the insurance until July 2013 when we renew our policy. In 2012 we were charged $2655.00vor the initial payment.
  
• 
  Upenda will be finish with reconciling our records and the Accountant will be invoicing $900.00 for filing our taxes.
  

Motion: To have the printing of our Regional CleanSheet reduced to "No cost"

Intent: To adhere to the 11th Concept by not making a profit off ourselves and practicing prudence.

VOTE: 4 - 4 - 0 Tie broken by Chairperson - Motion failed

Motion: That we implement or make active the website that the workbody has formed

Intent: So that the Region has a viable working website

VOTE: 8 - 0 - 0 Motion passed

Co-Chair Matt O. (Downtown Area)

Fundraising Chair Joe A. (West Southwest Area)

Arts & Graphics Chair Nurruddiyn M. (Northwest Area)

Co-Treasurer 4 years clean and a legal source of income

Programming Chair 2 years clean
In addition, the following Areas are currently not represented on the Convention Committee:

Clean Acres

Delco

Philadelphia

The South Philly Convention Rep reported at yesterday’s meeting that the South Philly Area has decided not to split the proceeds from the New Year’s Eve Dance. They sent us a check for $750, which represents return of the $450 start-up money we contributed, as well as an additional $300 donation to our subcommittee.

Our new Fundraising Chair has been working on scheduling upcoming fundraising activities. He plans to hold events in Areas throughout the Region, and have special events in addition to dances and speaker jams. Here are the events scheduled so far (flyers will be available within the next few weeks):

Arlene C.