Head Coach’s Performance Appraisal Rubric Executive Summary



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Department of Athletics

Head Coach’s Performance Appraisal Rubric

Executive Summary

The Head Coach’s Performance Appraisal (HCPA) will be based on qualitative and quantitative data. This comprehensive approach examines the holistic view of a coach’s performance throughout the fiscal year. The quantitative data will provide an overall performance score. The qualitative data will provide the necessary information in order to create a developmental plan and goals for following year.



Criteria

Online Student-Athlete Evaluation - OSE (25%): Page 4

Quantitative and qualitative data will be gathered by the student-athletes feedback for that particular team. The student-athlete evaluation will be online.

Overall Score (Total score of evaluations submitted/Total possible score of submitted evaluations, e.g. 14 evaluations submitted: 728/840 = 86%)

Leadership - Ls (25%): Page 7

Leadership encompasses an individual’s ability to motivate and empower others to achieve common team goals. Leadership is displayed through an individual’s work ethic, decision-making ability, and intrinsic motivation in overcoming challenges to succeed in all areas of life. This study will focus on the following leadership attributes that student athletes can acquire by participating in intercollegiate athletics – composure, confidence, character, perseverance, and the ability to inspire and empower others.

Quantitative and qualitative data will be gathered by direct observation of and communication with the head coach by the Athletic Director throughout the fiscal year. Overall Score (Total/out of 50 = %, e.g 35/40 = 87%)

Sportsmanship – Ss (25%): Page 11

The Department of Athletics stresses the importance of striving to demonstrate excellent sportsmanship while representing the University in all athletic contests. Sportsmanship is a set of behaviors to be exhibited by student-athletes, coaches, game officials, administrators and fans in athletics competition. These behaviors are based on values, especially respect and integrity. To promote the character development of student-athletes and assistant coaches, head coaches will adhere to such fundamental values as respect, fairness, civility, honesty and responsibility. Furthermore, all head coaches will be responsible for ensuring that his/her players and assistant coaches practice good sportsmanship while engaging in practices, games, and in the community.

Quantitative and qualitative data will be gathered by direct observation of and communication with the head coach by the Athletic Director throughout the fiscal year.

Overall Score (Total/out of 50 = %, e.g 45/50 = 90%)



Game/Practice and Recruitment Management GPRM (25%): Page 13

University of the Sciences recognizes that the dedication, efficiency, and performance of coaches are critical factors in achieving excellence. Objective, constructive feedback is essential to the professional development and growth of our coaches. The Recruitment and Game/Practice Management Review will focus on the individual’s demonstrated skills and abilities and the level of performance.

Quantitative and qualitative data will be gathered by direct observation of and communication with the head coach by the Athletic Director throughout the academic year.

Overall Score (Total/out of 45 = %, e.g 40/45 = 88%)

Overall Rating (Quantitative Data): Page 15

Overall score from each evaluation will be added and divided by four to formulate the overall score. (OSE + Ls + Ss + GPRM = Total/4)

95% - 100%: Role Model – Consistently demonstrates competency expertly and is a role model for others. This is seen as a stand-out strength for an individual. Results are very effective and influential.

85% - 94%: Advanced - Consistently demonstrates competency well. This is seen as strength for this individual and the results are very effective with good influence.

70% – 84%: Competent – Consistently demonstrates competency. Results and influence are effective. Needed adjustments are far and few in between.

60% - 69% - Needs Development - A gap is identified in the demonstration of the competency. Results may be inconsistent or ineffective. Action is needed to address and improve gap.

0% - 59% - Position within the University will be revaluated.

Developmental Plan and Goals (Qualitative Data)

Developmental plan and goals are formulated from common themes in comment sections of evaluations and face to face discussions with the individual coach.



Online Head Coach’s Performance Review by Student-Athletes

Coach’s Name Sport

List and explain your expectations from the head coach of your team



Please fill out this survey as honestly as you can so the Department of Athletics can assess and evaluate the best practices of the Head Coaches. The questions will focus on your coach’s ability to develop, enhance and cultivate your leadership abilities on and off of the playing surface. Place a circle around your selection for the most appropriate response to the following questions using the below Likert Scale:

1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree


  1. Coach demonstrates a thorough knowledge of the sport

1 2 3 4 5




  1. Coach possesses the ability to teach the sport

1 2 3 4 5




  1. Coach stresses and practices sportsmanship and ethical behavior

1 2 3 4 5




  1. Coach has rapport with Assistant Coach(es)

1 2 3 4 5




  1. Coach demonstrates effective organizational skills

1 2 3 4 5




  1. Coach provides constructive criticism

1 2 3 4 5




  1. Coach has the ability to manage challenges and controversy

1 2 3 4 5




  1. Coach demonstrates effective communication skills

1 2 3 4 5




  1. Coach displays the ability to manage travel accommodations and arrangements for the team (meals, lodging, etc)

1 2 3 4 5


10. Coach treats each player fairly and equitably

1 2 3 4 5




11. Coach stresses the importance of academic success and excellence

1 2 3 4 5





  1. Coach is effective with time management and utilization of time for practices, watching film, etc.

1 2 3 4 5


Please feel free to include any other constructive comments that will benefit the growth and development of your coach and the athletics program.



General Questions regarding your experience as a Student-Athlete at USciences. Pleasebe respectful in providing constructive comments.


  1. Elaborate on your athletic experience thus far at USciences






  1. How can the Department of Athletics enhance your experience as a student-athlete at USciences?





Overall Score (Total score of evaluations submitted/Total possible score of submitted evaluations, e.g. 14 evaluations submitted: 728/840 = 86%) ______

Leadership Competency Review

Coach’s Name Sport









Directions: Rate each competency according to the scale below and describe evidence of performance and results in the supporting comments.


Leadership: Leadership encompasses an individual’s ability to motivate and empower others to achieve common team goals. Leadership is displayed through an individual’s work ethic, decision-making ability, and intrinsic motivation in overcoming challenges to succeed in all areas of life. This study will focus on the following leadership attributes coaches display while coaching, educating, and mentoring student-athletes – composure, confidence, character, perseverance, and the ability to inspire and empower others.





  1. Creating and Promoting a Culture of Excellence and Academic Success

    • Displays commitment to academic success of student athletes. Works collectively with academic advisors and support study center requirements. Takes an active role in fostering the academic success and graduation of student-athletes.

    • Promotes Civil Responsibility and Community Involvement- empowered students to design, implement, and get involved with community service projects

    • Creates and establishes expectations and standards for achieving excellence on and off the playing surface.

    • Held student-athletes accountable for peak performance during both in-season practices/games and offseason training.

    • Built team trust and collaboration through teambuilding exercises and trainings.

    • Created clear team goals and a vision of success.

    • Eliminated destructive ego influences.

    • Created a high level of “buy in” for team goals.

    • Competed at a high level throughout the season.

    • Improves teams and individual sports records consistently. Win/Loss record within conference and against non-conference opponents illustrates yearly improvement.

1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree





Supporting Comments:




     













  1. Relationships, Respect & Ethics

    • Creates a culture of community based on positive relationships among and between students, faculty, staff and administration. The positive relationships can be described in terms of collegiality, mutual respect, collaboration, positive attitudes, supportiveness, inclusiveness, civility, community spirit, professionalism, and cooperation across departments, colleges and the university.

    • Interacts with others in a manner that is straightforward, respectful and inclusive to engage, enable, and support faculty and staff to achieve our mission.

    • Open minded and demonstrates respects in developing an awareness, appreciation, and understanding of the varied differences among individuals, groups, and communities that exist in society.

    • Is aware of, understands, follows and supports university policies. Is able to explain them to others and hold others accountable as appropriate considering the situation.

    • Acts in a fair, flexible, honest, ethical professional manner at all times.


1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree








Supporting Comments:




     










  1. Managing and Leading People

    • Attracts, retains and motivates excellent people.

    • Cares about people and establishes win-win relationships.

    • Is a good judge of talent, sets people up to succeed and allows people to learn from mistakes while providing accountability.

    • Practices good performance management by clearly stating individual expectations and goals, recognizing good performance and providing timely and actionable feedback and coaching for areas needing performance correction and/or improvement.

    • Empowers others to do their job.

    • Practices managerial courage to make tough decisions and take corrective actions when necessary even if the decision may not be popular.

    • Engages people by practicing approachability, adaptability, openness, listening, involvement, problem solving, sharing and practical transparency.

    • Demonstrates a positive attitude and outlook; inspires others too as well.

    • Fosters and expects collaboration and cooperation across departments, colleges and the university with no boundaries.


1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree






































Supporting Comments:




     










  1. Communication, Transparency & Engagement

    • Uses clear and understandable language to communicate appropriately for intended audience.

    • Practices transparency to share rationale for how and why decisions are made in an open and timely manner whenever possible.

    • Balances the need to take timely actions with seeking stakeholder input to foster routine inclusion in decision making.

    • Shares information routinely across department, college, institution and campus as appropriate for the issue with speed and accuracy unless it interferes with confidentiality.

    • Uses various communication methods appropriate for the issue demonstrating appropriate empathy and/or concern for the issue and/or impact. Communicates effectively up, down and across the organization to create one unified team.

    • Fosters open communication, acceptance and appreciation of others opinions and thoughts to leverage the diversity of the USciences community.




1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree



































Supporting Comments:




     










  1. Work Smarter / Innovation & Forward Thinking

    • Consistently looks for a better way to do things in collaboration with others to create organizational efficiency and/or effectiveness at program, department, college and institutional levels.

    • Demonstrates good project management, collaboration, negotiation, consensus building, judgment, decision making, change agility and ability to get things done as appropriate.

    • Looks externally to best practices to make USciences better. Brings innovative ideas forward.

    • Uses technology appropriately and is personally accountable for technology use and skill development of self and others to keep current.




1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree

































































Supporting Comments:




     










  1. Quality Service and Student-Centric

    • Promotes a service and educational orientation that creates a student-centric environment.

    • Provides quality services and educational opportunities through the careful management of our strategies, principles, systems, and people to meet and often exceed the needs and expectations of our current and future internal and external stakeholders and students. 

    • Demonstrates student-centric attributes by interacting and collaborating with students, caring for their total educational experience; environment, facilities, education and achievement.

    • Demonstrates quality service focus by anticipating and meeting the needs of both internal and external stakeholders, delivering high quality services and practicing continuous improvement.




1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree



































Supporting Comments:




     













  1. Functional Expertise & Credibility

    • Practices judgment and decision making based on sound knowledge, education, experience, understanding and skill in a particular function / occupation. Functional expertise is underlying credentials that are necessary in order to perform a particular type or level of work in a particular field and/or occupation.

    • Stays current in their field by being aware of current scholarship and best practices and how to apply the information to grow and improve professionally and organizationally.

    • Others look to you as a credible source to provide reliable and accurate information and guidance in the area of your functional expertise.




1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree
























































Supporting Comments:




     

















  1. Strategic Thinking & Mission Driven

    • Conducts their work and others to be mission driven to achieve program, department, college and institutional goals.

    • Is able to explain how individuals contribute towards USciences’ success; how what they do daily aligns with the overall department, college and institutional mission.

    • Understands the competitive, financial, academic, human resources and market issues that impact USciences and the higher education industry appropriate for their role.

    • Is able to apply strategic thinking to gather knowledge and perspective to anticipate future trends and consequences in order to develop viable vision, strategies, actions and plans to position USciences Athletics for success at the program, department, college and institutional level.

    • Does what is best for USciences as a whole not in part.

    • Is able to recognize the need to adjust, adapt and respond to change due to internal and/or external factors.

    • Successfully implements a fundraising plan that achieves annual fundraising goals set by administration. Is creative in utilizing multiple vehicles to solicit funds and build a solid financial foundation for sport program. Uses funds appropriately.




1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree
























































Supporting Comments:




     





Overall Score (Total/out of 50 = %, e.g 35/40 = 87%) ______

Sportsmanship Evaluation

Coach’s Name Sport



The Department of Athletics stresses the importance of striving to demonstrate excellent sportsmanship while representing the University in all athletic contests. Sportsmanship is a set of behaviors to be exhibited by student-athletes, coaches, game officials, administrators and fans in athletics competition. These behaviors are based on values, especially respect and integrity. To promote the character development of student-athletes and assistant coaches, head coaches will adhere to such fundamental values as respect, fairness, civility, honesty and responsibility. Furthermore, all head coaches will be responsible for ensuring that his/her players and assistant coaches practice good sportsmanship while engaging in practices, games, and in the community.
Grading Scale

1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree


  1. Exemplified the highest moral character, behavior and leadership, adhering to strong ethical and integrity standards.

1 2 3 4 5




  1. Respected the integrity and personality of the individual athlete and assistant coach.

1 2 3 4 5




  1. Established clear expectations of sportsmanship for players and assistant coaches.

1 2 3 4 5




  1. Set a good example for players and assistant coaches to follow - Refrained from arguments in front of players and assistant coaches; no gestures which indicate an official or opposing coach does not know what he or she is doing or talking about; no throwing of any object in disgust. Shook hands with the officials and the opposing coaches before and after the contest in full view of the public.

1 2 3 4 5




  1. Coach respects the integrity and judgment of game officials by fully cooperating with the officials’ rule interpretations and calls. The coach had full control of his/her players.

1 2 3 4 5




  1. Display modesty in victory and graciousness in defeat in public and in meeting/talking with the players, assistant coaches, and USciences’ community. Confined remarks to game statistics and to the performance of your team.

1 2 3 4 5




  1. Develop a program that rewarded players and assistant coaches for displaying proper sportsmanship and enforced developmental plans for those who do not abide by sportsmanship standards.

1 2 3 4 5




  1. Be no party to the use of profanity or obscene language, or improper actions.

1 2 3 4 5






  1. Refrained from receiving any penalties or ejections for poor sportsmanship

1 2 3 4 5






  1. Displayed act(s) of integrity that went beyond the sport’s playing rules and etiquette.

1 2 3 4 5




Overall Score (Total/out of 50 = %, e.g 45/50 = 90%) ______

Recruitment and Game/Practice Management

Coach’s Name Sport



University of the Sciences recognizes that the dedication, efficiency, and performance of coaches are critical factors in achieving excellence. Objective, constructive feedback is essential to the professional development and growth of our coaches. The Recruitment and Game/Practice Management Review will focus on the individual’s demonstrated skills and abilities and the level of performance. Quantitative and qualitative data will be gathered by direct observation of and communication with the head coach by the Athletic Director throughout the academic year. Overall Score (Total/out of 45 = %, e.g 40/45 = 88%)

Grading Scale

1= Strongly disagree 2=Somewhat disagree 3=undecided 4=somewhat agree 5=strongly agree


  1. Uses available resources to effectively recruit student-athletes with strong personal characteristics that are capable of academic and athletic success at University of the Sciences. Recruit athletes with the academic abilities to achieve graduation within the University’s academic requirements. Create and maintain an effective environment for academic success. Adheres to the recruiting policy set forth by director of athletics in the implementation-of a successful recruiting plan.

1 2 3 4 5




  1. Ethically recruits diverse prospects by guiding him/her in understanding the nature of the education program at Providence College, in general, and in relevant sports. Abides by all recruiting rules and regulations as set forth by the NCAA.

1 2 3 4 5




  1. Adheres to CACC and NCAA rules. Attends all internal compliance meetings, adheres to departmental policies, and completes paperwork and reports on time. Successfully passes the NCAA rules exams.

1 2 3 4 5




  1. Ability to assemble a qualified and professional coaching staff. Ability to plan and develop the sport through long term planning and implementation of plan. Continually develops staff through additional responsibility, transfer of knowledge and promotion. Works in collaborative effort with all department areas; sports information, athletic trainers, compliance officer and SWA, and athletic director. 1 2 3 4 5




  1. Within the mission of the College, professionally and ethically use all means to motivate players. Emphasize values of competitive athletics, acceptable personal behavior, decision-making and lasting values to each individual. Always serves as an exemplary professional.

1 2 3 4 5



  1. Maintains self-control, provides an example of sportsmanlike conduct in his/her relationship with team, officials and opponents.

1 2 3 4 5



  1. Demonstrates competence and knowledge of sport. Keeps informed of modern trends, techniques and strategies. Evaluates present system with staff and applies new ideas when and where appropriate.

1 2 3 4 5



  1. Consistent personal and professional development of players year to year.

1 2 3 4 5



  1. Exhibits solid organization, flexibility and plans creative and valuable practices. Supervises, coordinates, and evaluates practice sessions and related activities with proper attention to players and their physical well-being.

1 2 3 4 5

Overall Score (Total/out of 45 = %, e.g 40/45 = 88%) ______



Overall Grading - Head Coach’s Performance Appraisal

Coach’s Name Sport



Online Student-Athlete Evaluation (25%) (Total score of evaluations submitted/Total possible score of submitted evaluations, e.g. 14 evaluations submitted: 728/840 = 86%)

Overall Score _____ Sportsmanship (25%) (Total/out of 50 = %, e.g 45/50 = 90%)

Overall Score _____

Leadership (25%) (Total/out of 50 = %, e.g 35/40 = 87%)

Overall Score ______ Game/Practice and Recruitment Management (25%) (Total/out of 45 = %, e.g 40/45 = 88%)

Overall Score _____

Overall Rating (OSE + Ls + Ss + GPRM = Total/4, e.g. 86 + 90 + 87 + 88 = 87.75 - Advanced

Final Performance Grade ______



Developmental Plan for 2015-2016








Goals for 2015-2016







Acknowledgment I have read this performance review and it has been discussed with me. I understand that signing this review does not necessarily mean I agree with the information in it – only that I have been advised of my performance status.

Employee’s Signature: ______________________________________ Date:______________

Supervisor’s Signature: _____________________________________ Date:______________

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