Minutes of the Council Meeting of the Fleckney Parish Council held at the Sports Centre, Leicester Road on Monday 9th March 2015



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.Fleckney Parish Council

Minutes of the Council Meeting of the Fleckney Parish Council held at the Sports Centre, Leicester Road on Monday 9th March 2015.
Present:

Cllrs. G Warren (Chairman), S Bilbie, A Birch, J Earwaker, C Goosey, C McKemey, L McKemey and L Whitney.


County Cllr. G Hart.
J H Flower, Clerk to the Council.



284/14 Apologies.
Cllrs J Dainton and S Wyche. The Chairman informed member’s of the sad death of Andy Lanning, a former Parish Councillor and Vice Chairman, which had been reported in the latest edition of the Communicata.
285/14 Declarations of Interest
None.
286/14 Dispensation Requests.
None.
287/14 Public Participation.
None.
288/14 Minutes of the Meeting held on 9th February 2015.
Resolved that the Minutes of the Meeting held on the 9th February 2015, copies of which had been previously circulated to members, be signed by the Chairman as a true record.
289/14 Matters arising from the Minutes of the Meeting held on 9th February 2015.
Minute 263/14 – Superfast Broadband – The Clerk informed members that Cllr. Wyche had been unable to attend the Stakeholder meeting but he had spoken with Matthew Kempston at the County Council to ascertain what the current position was with regard to the possibility of getting the whole of the Village superfast broadband enabled. Mr Kempston said that a further contract was in the process of being negotiated with BT but he could not say if this would include an upgrade to Cabinet 8 in Fleckney. The details of the contract would be available in early summer.
Minute 265/14 – Harborough DC Council Tax – Cllr. Birch confirmed that the council tax for the District Council had been frozen at its 2014/15 level.
Minute 272/14 – Fleckney Library – Cllr Bilbie reported that the Group was now working on a Business Plan following acceptance by the County Council of its Expression of Interest.
290/14 Accounts.
The Clerk submitted details of accounts due for payment, copies of which were circulated to members at the meeting, as set out below:


Cheque

Cde.

Name

 

 

Description

 

 

 

 

 Amount




D/D BT1

166

British Telecom

Telephone/Alarm

 

36.31

 




D/D 6

443

British Gas

Electricity

 

30.01

 




4260

518

Leisure Media Company

Advertising

 

476.40

 




4261

656

Countrywide

Football Pitch Marking

 

198.17

 




4261

245

Countrywide

Football Pitch Marking

 

58.28

 




4261

308

Countrywide

Football Pitch Marking

 

69.95

 




4262

383

P Richards Environmental Services

Dog Bin Emptying

 

52.00

 




4263

161

Stocksigns Ltd

Signs

 

20.35

 




4264

540

Skyguard

Security

 

29.94

 




4265

141

Adrian Pilgrim

Table Tennis Coaching

 

50.00

 




4266

254

Guardian

Gate Security

 

139.87

 




4266

658

Guardian

Gate Security

 

139.89

 




4266

658

Guardian

Security Keyholding

 

150.00

 




4266

254

Guardian

Security Keyholding

 

150.00

 




4267

168

Ricoh

Photocopying

 

15.04

 




4267

54

Ricoh

Photocopying

 

15.02

 




4268

145

E.ON

Electricity

 

1,903.11

 




4268

296

E.ON

Electricity

 

10.92

 




4269

580

Dura Sport Ltd

Power Sweep

 

480.00

 




4270

141

Lesley Hampson

Ballroom Dance Tuition

 

160.00

 




4271

133

Fleckney Communicata

Advertising

 

25.00

 




4271

581

Fleckney Communicata

Advertising

 

25.00

 




4272

654

Abacus

Light repairs

 

344.64

 




4273

63

Society of Local Council Clerks

Publications

 

23.00

 




4274

769

Trustees of Wistow Estate

Powerline Removal

 

10,000.00

 




4275

139

Regent Cleaning

Cleaning

 

315.97

 




4276

51

J Flower

Petty Cash

 

100.00

 




4277

9

R J Everitt

Wages

 

222.89

 




4277

160

R J Everitt

Wages

 

7.31

 




4277

570

R J Everitt

Wages

 

2.44

 




4278

255

R Deamer

Wages

 

56.80

 




4278

306

R Deamer

Wages

 

22.72

 




4278

665

R Deamer

Wages

 

34.08

 




4279

160

I Facer

Wages

 

189.75

 




4279

570

I Facer

Wages

 

127.68

 




4280

12

J Flower

Wages

 

722.63

 




4281

510

C Bradgate

Wages

 

1,463.63

 




4282

364

K Wright

Wages

 

274.40

 




4283

160

L Deacon

Wages

 

245.37

 




4283

570

L Deacon

Wages

 

83.02

 




4284

160

HMRC

Tax & NI

 

73.34

 




4284

570

HMRC

Tax & NI

 

40.66

 




4284

364

HMRC

Tax & NI

 

68.60

 




4284

255

HMRC

Tax & NI

 

8.20

 




4284

306

HMRC

Tax & NI

 

3.28

 




4284

665

HMRC

Tax & NI

 

4.92

 




4284

510

HMRC

Tax & NI

 

328.40

 




4284

511

HMRC

Tax & NI

 

156.40

 




4284

12

HMRC

Tax & NI

 

471.60

 




4284

27

HMRC

Tax & NI

 

71.15

 




4284

510

HMRC

Tax & NI

 

34.00

 




4285

510

Employers for Childcare Vouchers

Childcare Vouchers

 

243.00

 




4285

514

Employers for Childcare Vouchers

Childcare Vouchers

 

20.41

 




 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

£19,995.55

 


*Subject to approval at the Playing Field Charity Meeting.
The Clerk submitted details of receipts for February 2015 amounting to £14,837.00 (excluding VAT). This included an amount of £10,000 from Awards for All towards the acquisition of outdoor gym equipment and £2,500 from Stepping Stones towards the cost of the tree works in the Spinney.
The Clerk also submitted a bank reconciliation statement as at 28th February 2015.
Resolved that:


  1. The accounts as set out above be approved for payment.




  1. The details of receipts for February 2015 be received and noted.




  1. The bank reconciliation statement as at 28th February 2015 be received and noted.


291/14 District and County Councillors’ and Police Reports.

County Councillor Hart reminded members’ that although there would be district and parish elections in May there would not be County Council elections.


Cllr. Hart confirmed that the decision had now been taken, on economic grounds, to close the Snibson Discovery Park.
Cllr. Hart said that the County had written to the Treasury about as a fairer distribution of the revenue support grant but had been informed that it had been worked out on a fair funding methodology. The County Council had replied quoting the grant received by Sussex County Council, which was very similar in character to Leicestershire, which was £60m more. No response to this had been received from the Treasury.
Cllr Hart informed members that the latest Parish Clerks’’ Highway News was now available and provided a copy to the Clerk.
District Cllr. Birch confirmed that the District Council had frozen its share of the council tax at its 2014/15 level which had enabled it to receive an increased amount of revenue support grant.
There was no Police report.
Cllr. Bilbie reported on his recent appointment as County Vice Chairman of the Leicestershire Neighbourhood Watch at a meeting on 24th February. There was now a new executive that would be looking to reshape the organisation to modernise it and make it more fit for purpose and raise its profile. This would include staffing, training, signage, media coverage and developing links with businesses to provide sponsorship. The organisation would be working with the Police and local councils.
The Chairman thanked Cllrs. Hart, Birch and Bilbie for their reports.
Cllr. Hart left the meeting.
292/14 Correspondence.
The Clerk informed members’ that there was no correspondence to report.
293/14 Employees and Chairman’s Reports.
Members’ considered the report of the Street Orderly copies of which had been previously circulated.
The Clerk mention that the Street Orderly had asked if there was a possibility that he could reduce his hours and asked if that was something that the Council would consider. It was agreed that the Street Orderly’s request should be put in writing and considered at either the next Human Resources Committee or Council Meeting
Resolved that the report of the Street Orderly and the Chairman’s report on his activities since the last meeting be received and noted
294/14 Recreation Committee.
Members received copies of the minutes of the Recreation Committee that had met on the 23rd February 2015, copies of which had been previously circulated.
The Clerk drew member’s attention to Minute Rec/17 regarding the changing rooms upgrade and the dissatisfaction with the proposal that had been put forward by T Denman & Sons. Sport England had been contacted and a response was awaited to see if it would be in order obtain competitive tenders for the work.
Resolved that the minutes of the Recreation Committee held on 23rd February 2015 be received and noted.
295/14 Planning Applications.
Members considered new applications received since the last meeting as set out below:


Ref

Proposal

Location

Comments

15/00191/FUL

Conversion of garage to habitable room.

13 The Wranglands

No comments.

15/00200/FUL

Erection of single storey and two storey extension to the rear.

6 Heycock Close

No comments.


Resolved that the observations on planning applications as set out in the table above be submitted to Harborough DC.
296/14 Internal Audit/Internal Control Working Party Report.
Members received the report of the Internal Audit/Internal Control Working Party, copies of which were circulated at the meeting, that had met on the 6th March 2015 to carry out a review of the effectiveness of the internal audit/internal controls as required by the Accounts and Audit (England) Regulations 2011.
The report set out the steps that had been taken to review the internal controls that were in place and the review of Internal Audit to ensure standards were being met and it was effective.
The report also referred to the employment of the Internal Auditor for an additional day to carry out on site testing in accordance with Year 2 of the Testing Programme that had been previously agreed. This would provide members with an assurance that systems were operating satisfactorily.
Resolved that:


  1. The Statement of Internal Controls be approved.




  1. The view of the Working Party that standards were being met and that the work of Internal Audit is effective be confirmed.




  1. The Internal Auditor be engaged for an additional day at a cost of £300 + VAT to carry out onsite testing in accordance with the Test Programme for 2015.


297/14 Risk Management.
The Clerk submitted a report, copies of which had been previously circulated to members; setting out the need to conduct an annual review of the risks the Parish Council considers may impact on the proper running of the Council and its operations, identifying areas of potential risk and indicating the measures being taken to mitigate the risk. The Chairman mentioned that data security and backup had been previously raised and needed to be included in the report.
Resolved that the report be received and it be noted that the Council considers it has adequate controls and procedures in place to protect it from significant losses or disruption to its services.
298/14 Sign Lodge Road Recreation Ground.
The Clerk reported on further discussions with the County Council about the provision of a directional sign at the junction of Saddington Road and Western Avenue. The County Council had now indicated that the sign could be positioned on the opposite side of the road to the junction although there would be a small additional cost as e rectangular post would be required.
Resolved the location as proposed be approved together with the additional cost of providing a rectangular post.

299/14 Financial Assistance.
The Clerk submitted a request from the Leicestershire Police, copies of which were circulated at the meeting, for grants of £600 in the current year and £600 in 2015/16 in respect of the running costs of the Police Office at Brookfield Gardens. Members once again requested that for future applications better evidence of the usage should be provided.
Resolved that in accordance with Section 137 Local Government Act 1972 a grant of £600 in 2014/15 and £600 in 2015/16 be made to the Leicestershire Police (payable to Seven Locks Housing) towards the running costs of the Police Office at Brookside Gardens
300/14 Appointment of Sports Centre Co-ordinator (Maternity Cover).
The Chairman reported on the short listing and interviews that had taken place for the appointment of the Sports Centre Co-ordinator (Maternity Cover). Four applicants had been short listed and two had attended for interview. The appointment had been offered to Mr Jason Prescott who was due to take up the appointment on the 14th April with the possibility of some handover days prior to that date. The appointment was subject to the receipt of satisfactory references and the right to work in the UK. The salary for the appointment would be in accordance with SCP 19 of the NJC Pay Scales.
Resolved the report of the Chairman on the appointment be received and noted

301/14 Signing of Documents.
Resolved that the Chairman be authorised to sign the following documents:



  1. Licence to Occupy – Fleckney Village Cricket Club.

  2. JCT Contract – Cleveland Land Services Ltd.

  3. Contract of Employment – Jason Prescott.


302/14 Unpaid Debts.
Further to Minute 274/14 the Clerk updated members with the progress on the recovery of unpaid debts as follows:
Invoice No. 2012/0096 - £66.00 – 21 day final notice sent. No response as yet but 21 days have not yet expired.

Invoice No. 2012/0137 £18.00 – Debtor has agreed to make payment.

Invoice No. 2013/0063 £14.00 – Debtor has put ‘cheque in the post’. Not yet received.
Resolved the update be received and noted.
303/14 Date of Next Meeting.

Monday 13th April 2015 at 7.00pm at the Village Hall.



The Meeting closed at 8.17 pm.
Signed………………………………….Date……………….

Chairman






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