.Fleckney Parish Council Minutes of the Council Meeting of the Fleckney Parish Council held at the Sports Centre, Leicester Road on Monday 9th March 2015. Present:
Cllrs. G Warren (Chairman), S Bilbie, A Birch, J Earwaker, C Goosey, C McKemey, L McKemey and L Whitney.
County Cllr. G Hart.
J H Flower, Clerk to the Council.
284/14 Apologies. Cllrs J Dainton and S Wyche. The Chairman informed member’s of the sad death of Andy Lanning, a former Parish Councillor and Vice Chairman, which had been reported in the latest edition of the Communicata.
285/14 Declarations of Interest None.
286/14 Dispensation Requests. None.
287/14 Public Participation. None.
288/14 Minutes of the Meeting held on 9th February 2015. Resolved that the Minutes of the Meeting held on the 9th February 2015, copies of which had been previously circulated to members, be signed by the Chairman as a true record. 289/14 Matters arising from the Minutes of the Meeting held on 9th February 2015. Minute 263/14 – Superfast Broadband – The Clerk informed members that Cllr. Wyche had been unable to attend the Stakeholder meeting but he had spoken with Matthew Kempston at the County Council to ascertain what the current position was with regard to the possibility of getting the whole of the Village superfast broadband enabled. Mr Kempston said that a further contract was in the process of being negotiated with BT but he could not say if this would include an upgrade to Cabinet 8 in Fleckney. The details of the contract would be available in early summer.
Minute 265/14 – Harborough DC Council Tax – Cllr. Birch confirmed that the council tax for the District Council had been frozen at its 2014/15 level.
Minute 272/14 – Fleckney Library – Cllr Bilbie reported that the Group was now working on a Business Plan following acceptance by the County Council of its Expression of Interest.
290/14 Accounts. The Clerk submitted details of accounts due for payment, copies of which were circulated to members at the meeting, as set out below:
*Subject to approval at the Playing Field Charity Meeting. The Clerk submitted details of receipts for February 2015 amounting to £14,837.00 (excluding VAT). This included an amount of £10,000 from Awards for All towards the acquisition of outdoor gym equipment and £2,500 from Stepping Stones towards the cost of the tree works in the Spinney.
The Clerk also submitted a bank reconciliation statement as at 28th February 2015.
The accounts as set out above be approved for payment.
The details of receipts for February 2015 be received and noted.
The bank reconciliation statement as at 28th February 2015 be received and noted.
291/14 District and County Councillors’ and Police Reports.
County Councillor Hart reminded members’ that although there would be district and parish elections in May there would not be County Council elections.
Cllr. Hart confirmed that the decision had now been taken, on economic grounds, to close the Snibson Discovery Park.
Cllr. Hart said that the County had written to the Treasury about as a fairer distribution of the revenue support grant but had been informed that it had been worked out on a fair funding methodology. The County Council had replied quoting the grant received by Sussex County Council, which was very similar in character to Leicestershire, which was £60m more. No response to this had been received from the Treasury.
Cllr Hart informed members that the latest Parish Clerks’’ Highway News was now available and provided a copy to the Clerk.
District Cllr. Birch confirmed that the District Council had frozen its share of the council tax at its 2014/15 level which had enabled it to receive an increased amount of revenue support grant.
There was no Police report.
Cllr. Bilbie reported on his recent appointment as County Vice Chairman of the Leicestershire Neighbourhood Watch at a meeting on 24th February. There was now a new executive that would be looking to reshape the organisation to modernise it and make it more fit for purpose and raise its profile. This would include staffing, training, signage, media coverage and developing links with businesses to provide sponsorship. The organisation would be working with the Police and local councils.
The Chairman thanked Cllrs. Hart, Birch and Bilbie for their reports.
Cllr. Hart left the meeting. 292/14 Correspondence. The Clerk informed members’ that there was no correspondence to report.
293/14 Employees and Chairman’s Reports. Members’ considered the report of the Street Orderly copies of which had been previously circulated.
The Clerk mention that the Street Orderly had asked if there was a possibility that he could reduce his hours and asked if that was something that the Council would consider. It was agreed that the Street Orderly’s request should be put in writing and considered at either the next Human Resources Committee or Council Meeting
Resolved that the report of the Street Orderly and the Chairman’s report on his activities since the last meeting be received and noted 294/14 Recreation Committee. Members received copies of the minutes of the Recreation Committee that had met on the 23rd February 2015, copies of which had been previously circulated.
The Clerk drew member’s attention to Minute Rec/17 regarding the changing rooms upgrade and the dissatisfaction with the proposal that had been put forward by T Denman & Sons. Sport England had been contacted and a response was awaited to see if it would be in order obtain competitive tenders for the work.
Resolved that the minutes of the Recreation Committee held on 23rd February 2015 be received and noted. 295/14 Planning Applications. Members considered new applications received since the last meeting as set out below:
Conversion of garage to habitable room.
13 The Wranglands
Erection of single storey and two storey extension to the rear.
6 Heycock Close
Resolved that the observations on planning applications as set out in the table above be submitted to Harborough DC. 296/14 Internal Audit/Internal Control Working Party Report. Members received the report of the Internal Audit/Internal Control Working Party, copies of which were circulated at the meeting, that had met on the 6th March 2015 to carry out a review of the effectiveness of the internal audit/internal controls as required by the Accounts and Audit (England) Regulations 2011.
The report set out the steps that had been taken to review the internal controls that were in place and the review of Internal Audit to ensure standards were being met and it was effective.
The report also referred to the employment of the Internal Auditor for an additional day to carry out on site testing in accordance with Year 2 of the Testing Programme that had been previously agreed. This would provide members with an assurance that systems were operating satisfactorily.
The Statement of Internal Controls be approved.
The view of the Working Party that standards were being met and that the work of Internal Audit is effective be confirmed.
The Internal Auditor be engaged for an additional day at a cost of £300 + VAT to carry out onsite testing in accordance with the Test Programme for 2015.
297/14 Risk Management. The Clerk submitted a report, copies of which had been previously circulated to members; setting out the need to conduct an annual review of the risks the Parish Council considers may impact on the proper running of the Council and its operations, identifying areas of potential risk and indicating the measures being taken to mitigate the risk. The Chairman mentioned that data security and backup had been previously raised and needed to be included in the report.
Resolved that the report be received and it be noted that the Council considers it has adequate controls and procedures in place to protect it from significant losses or disruption to its services. 298/14 Sign Lodge Road Recreation Ground. The Clerk reported on further discussions with the County Council about the provision of a directional sign at the junction of Saddington Road and Western Avenue. The County Council had now indicated that the sign could be positioned on the opposite side of the road to the junction although there would be a small additional cost as e rectangular post would be required.
Resolved the location as proposed be approved together with the additional cost of providing a rectangular post.
299/14 Financial Assistance. The Clerk submitted a request from the Leicestershire Police, copies of which were circulated at the meeting, for grants of £600 in the current year and £600 in 2015/16 in respect of the running costs of the Police Office at Brookfield Gardens. Members once again requested that for future applications better evidence of the usage should be provided.
Resolved that in accordance with Section 137 Local Government Act 1972 a grant of £600 in 2014/15 and £600 in 2015/16 be made to the Leicestershire Police (payable to Seven Locks Housing) towards the running costs of the Police Office at Brookside Gardens 300/14 Appointment of Sports Centre Co-ordinator (Maternity Cover). The Chairman reported on the short listing and interviews that had taken place for the appointment of the Sports Centre Co-ordinator (Maternity Cover). Four applicants had been short listed and two had attended for interview. The appointment had been offered to Mr Jason Prescott who was due to take up the appointment on the 14th April with the possibility of some handover days prior to that date. The appointment was subject to the receipt of satisfactory references and the right to work in the UK. The salary for the appointment would be in accordance with SCP 19 of the NJC Pay Scales.
Resolved the report of the Chairman on the appointment be received and noted
301/14 Signing of Documents. Resolved that the Chairman be authorised to sign the following documents:
Licence to Occupy – Fleckney Village Cricket Club.
JCT Contract – Cleveland Land Services Ltd.
Contract of Employment – Jason Prescott.
302/14 Unpaid Debts. Further to Minute 274/14 the Clerk updated members with the progress on the recovery of unpaid debts as follows:
Invoice No. 2012/0096 - £66.00 – 21 day final notice sent. No response as yet but 21 days have not yet expired.
Invoice No. 2012/0137 £18.00 – Debtor has agreed to make payment.
Invoice No. 2013/0063 £14.00 – Debtor has put ‘cheque in the post’. Not yet received.
Resolved the update be received and noted. 303/14 Date of Next Meeting.
Monday 13th April 2015 at 7.00pm at the Village Hall.
The Meeting closed at 8.17 pm. Signed………………………………….Date……………….