At the Regular Meeting of the Greensville County Board of Supervisors, held on Monday, July 6, 2015, with Closed Session beginning at the 4:00 P.M. and Regular Session beginning at 6:00 P.M., at the Greensville County Government Building, 1781 Greensville County Circle, Emporia, Virginia.
Present Peggy R. Wiley, Chairman
Michael W. Ferguson, Vice-Chairman
James C. Vaughan
Dr. Margaret T. Lee
Chairman Wiley called the meeting to order at 4:00 P.M.
In Re: Closed Session
Mr. Whittington, County Administrator, stated that Staff recommended the Board go into Closed Session, Section 2.2-3711 (a) 1) Personnel, 3) Acquisition and Disposition of Real Property, 5) Industrial Development and 7) Legal Matters.
Supervisor Ferguson moved, seconded by Supervisor Lee, to go into Closed Session, as recommended by Staff. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Regular Session
Supervisor Ferguson moved, seconded by Supervisor Vaughan, to go into Regular Session. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Certification of Closed Meeting – Resolution #16-01
Supervisor Ferguson moved, seconded by Supervisor Lee, to adopt the following Resolution. A roll call vote was taken, as follows: Supervisor Ferguson, aye; Supervisor Lee, aye; Supervisor Vaughan, aye and Chairman Wiley, aye.
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Greensville County Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provision of the Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Greensville County Board of Supervisors that such closed meeting was conducted in conformity with Virginia law:
NOW, THEREFORE, BE IT RESOLVED that the Greensville County Board of Supervisors hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Greensville County Board of Supervisors.
Chairman Wiley recessed the meeting.
Chairman Wiley reconvened the meeting at 6:00 p.m. in Regular Session.
In Re: Approval of Agenda
Mrs. Brenda Parson, Deputy County Administrator, stated that Staff recommended approval of the agenda.
Supervisor Lee moved, seconded by Supervisor Vaughan, to approve the Agenda as submitted. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Approval of Consent Agenda
Mrs. Parson stated that Staff recommended approval of the Consent Agenda.
Supervisor Ferguson moved, seconded by Supervisor Vaughan, to approve the Consent Agenda containing the following items. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
Minutes from the Meeting of June 15, 2015.
Approval of Accounts Payable for July 6, 2015, in the amount of $610,201.24
Approval of Payroll for June 30, 2015, in the amount of $406,432.48
In Re: Mr. Earnest Greene with Dominion Virginia Power to discuss the Atlantic Coast Pipeline
Mr. Greene addressed the Board of Supervisors and introduced Mr. Lyle Henry, Manager of Data Business Development on Gas Transmission and stated that he would be giving an update on the Atlantic Coast Pipeline tonight. He then gave a brief history regarding Mr. Henry’s time with Dominion. He then stated that Dominion would be having an open house at the Golden Leaf Commons on Wednesday from 5:00-7:30 p.m. to talk about the pipeline and changes that had been made.
Mr. Henry addressed the Board of Supervisors stating that the Atlantic Coast Pipeline would transverse Greensville County. He stated that one of the key points to talk about this afternoon was some of the anticipated route changes. He also stated that Atlantic Coast Pipeline was made of up Dominion, Duke, Piedmont as well as AGL. He stated that it was a partnership building a pipeline from West Virginia that would traverse West Virginia, Virginia and North Carolina to serve primarily the local distribution companies or gas companies that serve those markets as well as the two major utilities, Duke and Dominion Power. He further stated that he represented DTI, a partner from Dominion that would be managing the Atlantic Coast Pipeline. He then stated that the Atlantic Coast Pipeline would be meeting the growing energy needs in Virginia and North Carolina. Mr. Lyle stated that the company was planning to build a pipeline that was about 1 ½ bcf’s. He stated as an example the new Greensville power plant that was coming to this community would consume about 1/6 of the total pipeline capacity. He also stated that the pipeline would be large enough to run six large plants. He further stated that the power that would be generated in this area would be close to the power that was being generated at the Surry Nuclear Power Plant. Mr. Lyle stated that the benefit of the pipeline was to bring natural gas to a lot of utility companies that utilize it to produce energy. He stated that a lot of utilities in the south needed the natural gas to produce electricity for clean air, reliability, security and providing a significant economic boost to the area that was gas starved. He then stated that the pipeline was planned to stay along I-95 in North Carolina. He also stated that the purpose of the open house was that there had to be some route adjustments and attempts were being made to utilize some existing utility right-of-ways. He further stated that the organization had pre-filed its certificate with the Federal Energy Regulatory Commission and in September they planned on filing the final application for a certificate to build the pipeline. Mr. Lyle stated that during the process, they have held up to 27 open houses for the public to talk about routing. He further stated that they had sent letters to 230 landowners that would now potentially be impacted by the reroute. He also stated that about a 190 people have received letters who would not be impacted by the rerouting. He stated that a large part of the plan had been rerouted in Brunswick County but it was not a big distance in terms of mileage. He also stated that the three major reroutes included Brunswick, Suffolk and Southampton County. Mr. Lyle then reviewed the proposed map stating the significance of the re-route, which they called the main trunk line, ran through Virginia and also that the extension went out to the Hampton Roads area. He stated that the main trunk line was about 42”, but the extension that dipped in to North Carolina and back to Southampton, was a 20” pipeline that would go out to Chesapeake Virginia. He further stated that the reroute around the main trunk line was primarily in Brunswick County and a small portion of Greensville County near the new Greensville County power plant. The remaining adjustments were in Southampton County and the City of Suffolk.
Supervisor Ferguson asked about the possibility of putting in some of the stations that could branch off to other business other than the ones that were already in the proposed plan. Mr. Lyle stated that they were still working on the policy for taps to be put on the pipeline. He stated that he thought ACT as a whole had an interest in possibly providing some investment back to the community that needed access to natural gas and a determination had yet to be finalized. He also stated that from their perspective, for an interstate pipeline, unlike a highway, they don’t normally put off ramps unless they knew which communities were in need. He further stated that from the security standpoint, they did not want to install a whole lot of taps. He then stated that they were working with communities and different economic groups to find out who had a more definitive need to utilize the taps. Mr. Lyle stated that they could put a tap in, in the future so it did not have to be determined prior to the filing of the certificate. He also stated that anytime between now and 2018, if there was a need, it could be accommodated.
Mr. Whittington stated that he was more interested in an extension and not a tap. He stated that the County had MAMaC, the mega site consisting of 1600 acres that was being marketed as a mega site for industrial purposes. He also stated that Greensville County would like to see a 7 mile extension to the property just like the 70 mile extension to the Hampton Roads. Mr. Lyle stated that it would be a lateral; and the challenge with the lateral was the cost associated with it that the end user usually reimbursed the company for their expenses through a rate charge. He further stated that ACP had two LDC’s as partners in the business. It was the policy not to bypass the LDC but to go to them first and see if they could build the infrastructure and they would then work with the LDC. He then stated that depending on the size of the potential industrial client, the industry would have the lateral built in to their business plan along with costs associated for access with the large user paying the rate charge to them.
Supervisor Ferguson then asked if it would be in operation by 2018. Mr. Lyle stated it would be November, 2018. He also asked if Mr. Lyle felt good about the approval of proceeding with the pipeline. Mr. Lyle stated yes and that with any potential project of theirs, there would be opposition and they welcomed the opposition to help rethink the process and that they tried to cover all bases. He stated that he was pretty confident with the plan and it would be reviewed and approved.
In Re: Citizens Comments
Mr. Whittington addressed the public stating that anyone wishing to address the Board of Supervisors to please come forward and state their name and address for the record. There was no one.
In Re: Contract between Greensville County and Timmons Group regarding Radium Road and Route 548 Improvements
Mr. Whittington stated that if the proposed contract was approved, Greensville County would be agreeing to provide certain transportation related professional services to the Dominion Power Plant on Rogers and Radium Road. He stated that there were certain improvements that needed to be done on Rogers and Radium Road and a Radium Road extension to Route 58. He also stated that the contract called for the Timmons Group to provide those engineering services with all costs incurred to be paid by Dominion Power directly to Timmons with no out of pocket expenses for Greensville County.
Supervisor Ferguson moved, seconded by Supervisor Lee, to approve the proposed contract between Greensville County and the Timmons Group. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Evaluation of the Recycling Program
Mr. Reggie Owens addressed the Board of Supervisors stating that when the County opened the manned collection sites, a recycling program was implemented. He stated that since the implementation of the program, Staff would like to look at the feasibility of expanding the program. He also stated that right now the recycling program was being run in-house and Staff was still in the learning process. He further stated that Staff recommended that the Board of Supervisors review the eight recommendations as attached in the agenda package and give Staff guidance on how the Board of Supervisors would like for Staff to proceed regarding the recycling program. Mr. Owens then reviewed the items that were currently being recycled plus the recommendations Staff would like implemented.
Supervisor Ferguson asked if the County was making any money with the recycling program. Mr. Owens stated yes because last year alone, the County recycled 148 tons of materials that the County received funds for, plus it was 148 tons that did not have to go into the landfill, therefore saving space.
Supervisor Ferguson asked if Mr. Owens felt like the County was a big enough area to justify the investment to bail, etc. Mr. Owens stated that Staff’s recommendation was to employ a firm such as Draper Aden, who was currently under contract, to assist the County with a study to look at the intake and as a long term investment on how to invest the County’s money in recycling.
Mr. Whittington stated that the eight recommendations have been made to make the County more efficient, as well as getting into new market areas such as glass, e-waste, computers, etc. He also stated that the majority of the recommendations carried a very small price tag. Discussion was held regarding costs of some of the recommendations.
Mr. Owens stated that Staff was asking the Board to allow Staff to explore the opportunities in the eight recommendations.
Supervisor Ferguson moved, seconded by Supervisor Lee, to authorize Staff to explore the eight recommendations. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Shelter Agreement
Mr. Owens stated that with the hurricane season approaching, Staff felt like there was no better time to finalize the Shelter Agreement. He stated that the agreement was among the County of Greensville, the Social Services Department, the Sheriff’s Office, the School System, the Rescue Squad, the Emergency Management, the Crater Health District, D-19 and others as deemed necessary by the County Administration. He stated that the stakeholders would work under the Memorandum of Agreement in case of an emergency and the need to operate a shelter.
Supervisor Ferguson moved, seconded by Supervisor Lee, to approve the Shelter Agreement. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Wood Fuel Developers, LLC Irrevocable Standby Letter of Credit Resolution #16-03
Mr. Whittington stated that as described previously, Wood Fuel Developers had defaulted on its grant agreements with the Tobacco Commission and the Governor’s Opportunity Fund. He stated the Board of Supervisors had a required guaranteed performance by Wood Fuel Developers by requiring and accepting a stand-by letter of credit in the amount of $350,000 with $175,000 each to the Governor’s Opportunity Fund and the Tobacco Commission. He also stated that in previous action the Board of Supervisors had approved a similar resolution such that Greensville County could receive back from Wood Fuel Developers $175,000 to pay back the Tobacco Commission and that the transaction was now complete. He further stated that now the Board of Supervisors was in the process of trying to pay back the Governor’s Opportunity Fund and $175,000 had been received by the County Attorney for the remaining amount of the stand-by letter of credit. He then stated that $175,000, with passage of this resolution, would be obtained to pay back the Governor’s Opportunity Fund and Wood Fuel Developers would be released from its letter of credit since it had now satisfied the letter of conditions.
Supervisor Ferguson moved, seconded by Supervisor Lee, to approve Resolution #16-03. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Proposed Safety Program
Mr. Owens stated that the County Staff and the Water and Sewer Authority Staff put together a new and updated safety program. He stated that Staff had a series of meetings whereby the different aspects of safety for the County and Water and Sewer operations were reviewed. He stated that a draft was formed and sent to VACo for their review and their representatives made some minor comments and returned. He then stated that Staff requested authorization to implement the new Safety Program as presented.
Supervisor Ferguson moved, seconded by Supervisor Lee, to approve the Safety Program. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
In Re: Boards and Commissions Appointments
1. Planning Commission – An Election District Three Appointment for a Term of four years.
Chairman Wiley opened the floor for nominations of an individual from Election District Three to serve on the Planning Commission for a term of four years.
Supervisor Lee moved, seconded by Supervisor Ferguson, to re-appoint Malcolm King to serve on the Planning Commission retroactive beginning April 20, 2015 to April 19, 2019. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
2. Workforce Investment Board – An At-Large Appointment for a term of three years.
Mr. Whittington stated that Staff recommended that the Board of Supervisors accept the nomination of Mrs. Martha Dodd-Slippy to the Workforce Investment Board.
Supervisor Ferguson moved, seconded by Supervisor Lee, to accept the nomination of Mrs. Martha Dodd-Slippy to the Workforce Investment Board.
In Re: Miscellaneous Matters
Mr. Whittington stated that located in the Friday Memo were the Staff Work Programs and Departmental Reports for the Board’s review and comments.
Chairman Wiley asked if there were any questions. There were none.
In Re: Adjournment
With there being no further business, Supervisor Ferguson moved, seconded by Supervisor Lee, to adjourn the meeting. Voting aye: Supervisors Ferguson, Lee, Vaughan and Chairman Wiley.
Peggy R. Wiley, Chairman
___________________________________ K. David Whittington, Clerk