Appendix J List of National Operational Contact Points

The following two pages is a verbatim copy of MSC-MEPC.6/Circ.14 dated 31 March 2016.

The user of this template is to use the latest IMO updated “List of National Operational Contact Points list”

A printed version of the “List of National Operational Contact Points” is to be maintained onboard the STS ships and should be readily available at all times.

ANNEX 2

LIST OF NATIONAL OPERATIONAL CONTACT POINTS RESPONSIBLE FOR THE RECEIPT, TRANSMISSION AND PROCESSING OF URGENT REPORTS ON INCIDENTS INVOLVING HARMFUL SUBSTANCES,
INCLUDING OIL FROM SHIPS TO COASTAL STATES

1 The following information is provided to enable compliance with Regulation 37 of MARPOL Annex I which, inter alia, requires that the Shipboard Oil Pollution Emergency Plan (SOPEP) shall contain a list of authorities or persons to be contacted in the event of a pollution incident involving such substances. Requirements for oil pollution emergency plans and relevant oil pollution reporting procedures are contained in Articles 3 and 4 of the 1990 OPRC Convention.

2 This information is also provided to enable compliance with Regulation 17 of MARPOL Annex II which, inter alia, requires that the shipboard marine pollution emergency plans for oil and/or noxious liquid substances shall contain a list of authorities or persons to be contacted in the event of a pollution incident involving such substances. In this context, requirements for emergency plans and reporting for hazardous and noxious substances are also contained in Article 3 of the 2000 OPRC-HNS Protocol.

3 Resolution MEPC.54(32), as amended by resolution MEPC.86(44), on the SOPEP Guidelines and resolution MEPC.85(44), as amended by resolution MEPC.137(53), on the Guidelines for the development of Shipboard Marine Pollution Emergency Plans for Oil and/or Noxious Liquid Substances adopted by the IMO require that these shipboard pollution emergency plans should include, as an appendix, the list of agencies or officials of administrations responsible for receiving and processing reports. Such list is developed and up-dated by the Organization in compliance with Article 8 (Reports on incidents involving harmful substances) and Protocol I (Provisions concerning Reports on Incidents Involving Harmful Substances) of the MARPOL Convention. Under Article 8 of the MARPOL Convention, each Party to the Convention shall notify the Organization with complete details of authorities responsible for receiving and processing reports on incidents for circulation to other Parties and Member States of the Organization. Attention is also drawn to both Guidelines which stipulate that "in the absence of a listed focal point, or should any undue delay be experienced in contacting the responsible authority by direct means, the master should be advised to contact the nearest coastal radio station, designated ship movement reporting station or rescue co-ordination centre (RCC) by the quickest available means".

4 The "List of national operational contact points responsible for the receipt, transmission and processing of urgent reports on incidents involving harmful substances, including oil from ships to coastal States" contained in the circular is updated at the end of each calendar year. This list is an update of that contained in MSC-MEPC.6/Circ.14 dated 31 December 2015, as amended.

5 The above mentioned “List” is available on the Internet and can be accessed at http://www.imo.org/OurWork/Circulars/Pages/CP.aspx (or select “National Contacts” link on the bottom of the IMO homepage). This Internet version is updated on a quarterly basis and includes a summary indicating which country has submitted changes to its information, since the previous update.

6 On receipt of this latest version and in order to maintain an accurate list, it is necessary that Member States check their respective information to ensure that it is correct. Effective 29 February 2008, Member States are requested to directly update their respective information in the Global Integrated Shipping Information Systems (GISIS) using the reporting facilities of the Contact Points module.

**

SECTION 1 Record of STS Transfer Operations

Records and associated documentation of STS Transfer Operations are to be retained onboard for at least three years.

1.1 STS Transfer Operation Log

1.2 STS Transfer Operations Detailed Log

1.1 STS Transfer Operation Log

Table 13

Voy. No.	Date	Location	Other STS Ship	Oil Type	Remarks

1.2 STS Transfer Operations Detailed Log

STS Operation Reference No.:
Ship Name:
Voyage No.:
Date of Transfer:
Record Issued Date:

	Discharging Vessel	Receiving Vessel
Ship Name
IMO Number
Flag / Port of Registry
Call Sign
Operator
Dimensions: Loa × B × D × T
Deadweight
Class Society
Port of Origin
Port of Destination

A. Product Transferred (Include cargo type and approximate amount received or delivered)

B. Area of STS Operation and Limited Weather Criteria (Identify lightering location or zone used, regulations imposed by local Authority, where applicable, and describe limiting weather criteria)

C. Duration of STS Operation (Duration of transfer operation, time of arrival in the lightering area and time of departure and date)

D. STS Operation Management (Identify STS organizer, person in overall advisory control (POAC), STS service provider (or STS operator)- if employed, staff of each ship assigned for STS operation)
STS Organizer
Person in Overall Advisory Control
STS Service Provider
Staff on STS Duty

E. STS Service Provider Certification (Confirm qualification of STS service provider and its assigned STS superintendent, and verify vetting approval of STS equipment, if applicable)
Qualification of Service Provider
STS Superintendent Qualification

F. STS Marine Equipment

G. STS Operation Notification to Authority (Include the contact numbers of local authority)

H. Communication Arrangements (Include the contact numbers of local authority)

I. Safety Precautions

J. Contingency Plans

K. Operational Preparations

L. Maneuvering and Mooring

M. Cargo Transfer (Procedures Alongside) (Record the transfer location)

N. Management of Cargo Transfer

O. Unmooring

P. Reporting (Upon completion of transfer operation, notify authority & company, complete cargo transfer document and collect all completed checklists and relevant records.)

Record Approval and Signature (By person in charge of vessel)
Name:	Rank:
Signature:	Date:

Append other relevant records, logs, reports related to the subject STS operation, as deemed appropriate.

a) Risk Assessment Forms

b) Check List

c) Notification Forms

d) Oil Record Book

e) Rest and Work Hours Record

f) Computer Generated Loading/Discharging Abstract

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