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UNCLASSIFIED

SPECIFICATION




Specification

software developers

February 2014

UNCLASSIFIED

format

Audience

Date

Classification















Electronic reporting specification

Petroleum resource rent tax (PRRT) version 1.0.0










UNCLASSIFIED

For further information or questions, call 13 28 66

ACRONYMS USED IN THIS SPECIFICATION


Acronym

Description

ABN

Australian business number

ATO

Australian Taxation Office

GDP

Gross domestic product

PRRT

petroleum resource rent tax

PRRTA

petroleum resource rent tax Act

JPDA

Joint Petroleum Development Area

MEC

Multiple Entry Consolidation

MPC

marketable petroleum commodities

NWS

North West Shelf

SILU

Software industry liaison unit

TFN

tax file number

DEFINITIONS




Common term

Definition

Assessable receipts

Assessable receipts are the total receipts of the following types, whether of a capital or a revenue nature:
- petroleum receipts
- tolling receipts
- exploration recovery receipts
- property receipts
- miscellaneous compensation receipts
- employee amenities receipts

- incidental production receipts



Combination certificate

Production licences can be combined (subject to criteria) to assist entities with administering their petroleum resource rent tax (PRRT) obligations. The Minister for Resources, Energy and Tourism must issue a combination certificate listing all projects which are to be combined. All projects listed on a project combination certificate are treated as constituting a single petroleum project.

Consolidated Group - PRRT

Consolidation for PRRT purposes applies to onshore projects only. Where a group consolidates for PRRT purposes, all the onshore petroleum project interests held by subsidiary members are treated as being transferred to the head company (or provisional head company) of the group.
The consolidation rules do not alter the way PRRT is calculated on a project basis. A subsidiary member of a PRRT consolidated group may still have PRRT obligations in relation to offshore PRRT projects.

Deductible expenditure

Expenditure which may be of capital or revenue nature and is directly related to a petroleum project may be deductible against any assessable receipts for the year.

Extension to PRRT

From 1 July 2012 the PRRT was extended to all Australian onshore petroleum projects, including the North West Shelf (NWS) project but excluding projects in the Joint Petroleum Development Area (JPDA). In addition, coal seam methane, tight gas and shale oil projects were added to the list of marketable petroleum commodities and they are subject to the PRRT from 1 July 2012.

Instalment period

An instalment period is the period starting at the beginning of the financial year and ending at the end of the month before the month in which the instalment is due and payable. That is, the instalment period is the three month, sixth month or nine month period ending on 30 September, 31 December or 31 March in a financial year.

Multiple Entry Consolidation

Refers to a group of entities that choose to consolidate for income tax purposes where the head entity is a foreign entity. Head companies or provisional head companies of Multiple Entry Consolidation (MEC) groups can choose to consolidate for PRRT in the same way as head companies of consolidated groups.

North West Shelf Project

Production licences derived from the NWS project exploration permits WA-1-P and WA-28-P.

Offshore area

Areas that lie beyond 3 nautical miles of the coastal waters of states and territories but within the exclusive economic zone of Australia, other than the JPDA.

Onshore area

In relation to a State or Territory, means the area of the State or Territory that is not part of that State’s or Territory’s offshore area within the meaning of the Offshore Petroleum and Greenhouse Gas Storage Act 2006 and is not within the JPDA within the meaning of that Act.

Onshore petroleum project

A petroleum project for which no part of the production licence area is a petroleum production licence area within the meaning of the Offshore Petroleum and Greenhouse Gas Storage Act 2006 and no part of the production licence area is in the Joint Petroleum Development Area within the meaning of that Act.

Production licence

A petroleum production licence within the meaning of the Offshore Petroleum and Greenhouse Gas Storage Act 2006; or
- a lawful authority or right (however described) to undertake activities in the Western Greater Sunrise area for the recovery of petroleum from one or more of the Greater Sunrise unit reservoirs; or

- an authority or right (however described) under another Australian law to undertake activities for the recovery of petroleum from an area (other than an authority or right that is an exploration permit or retention lease).



Petroleum Resource Rent Tax

A tax levied on the profit of entities engaged in the production of marketable petroleum commodities.

Petroleum Resource Rent Tax Instalment Statement

An approved form relating to a petroleum project for providing the calculation of the PRRT instalment liability for that instalment period.

PRRT Registration number

A unique identifier consisting of the ABN/Account Sequence number. It is used to identify the correct PRRT account to process forms upon.

PRRT Return

An approved form relating to a petroleum project for providing information relating to the calculation of the annual PRRT liability for a financial year.

Starting Base

The starting base is designed to recognise the value of investments in onshore petroleum projects, exploration permits, retention leases and interests in the North West Shelf project (petroleum interests) that are transitioning into the petroleum resource rent tax (PRRT) regime as a result of the extension of the PRRT.

Supplier

The organisation sending the data to the ATO. The supplier may be the entity or a provider supplying data on behalf of the entity.

Taxable profits


The taxable profits of a entity in relation to a petroleum project and a financial year is the excess of assessable receipts over the sum of:
- deductible expenditure in relation to the project in the year;
- amounts of exploration expenditure transferred to the project from other projects held by the taxpayer; and
- if the taxpayer is a company in a wholly-owned group, amounts of exploration expenditure transferred from the projects held by other companies in the group.

Table of contents



1 Introduction 1

About Petroleum resource rent tax 1

Extended PRRT regime 1

Who should use this specification 2

2 Legal requirements 3

Reporting obligations 3

Lodging a PRRT return 3

Lodging quarterly PRRT instalment statements 3

Retention of information 4

Extension of time to lodge 4

Privacy 5

3 Reporting procedures 6

Reporting for the first time 6

Test facility 6

Accessing the test facility 7

Reporting electronically 7

Getting started 8

Backup of data 8

4 Data file format 9

File content 9

Sort order of the report data file 10

File structure example 11

File structure diagram 12

5 Record specifications 13

File Name 13

CR, LF and EOF markers 13

Description of terms used in data record specifications 15

Supplier data record 17

Entity data record 18

Calculation data record 19

Declaration data record 21

Petroleum project 1 data record 21

Petroleum project 2 data record 22

Production licence data record 23

Deductible expenditure incurred data record 24

Transfer Interest 1 data record 25

Transfer Interest 2 data record 26

Transfer Interest 3 data record 27

Transfer expenditure 1 data record 27

Transfer expenditure 2 data record 28

File total data record 28

6 Data field definitions and validation rules 29

Reporting of address details 29

Reporting of name fields 30

Currency for reporting 31

Field definitions and edit rules 32

7 Example of data file structure 60

Supplier data record 60

Entity data record 61

Calculation data record 62

Declaration Data record 64

File total data record 64

8 Algorithms 65

ABN algorithm 65

ABN Lookup 65

9 Reporting amendments 66

Reporting to the ATO 66

10 More information 67

Electronic specifications 67

PRRT enquiries 67

Other enquiries 67

Software Developers Homepage 68



1 Introduction

About Petroleum resource rent tax

The petroleum resource rent tax (PRRT) is a tax on profits generated from the sale of marketable petroleum commodities (MPCs).


MPCs include:

  • stabilised crude oil

  • sales gas

  • condensate

  • liquefied petroleum gas

  • ethane

  • shale oil

  • any other product declared by regulation to be an MPC.

PRRT affects any entity that has an interest in an offshore or onshore exploration permit, retention lease or production licence, or an interest in the North West Shelf project or the Bass Strait project. Groups consolidated for income tax may also consolidate for PRRT. Joint venture partners have individual responsibilities and contractors normally do not have PRRT responsibilities


Resources subject to the minerals resource rent tax (MRRT) are not taxable under PRRT. This exclusion includes coal seam gas extracted as a necessary incident of mining coal, or collected from the controlled burning of underground coal.

Extended PRRT regime

PRRT has applied to offshore petroleum projects (except for the North West Shelf project and the Joint Petroleum Development Area (JPDA)) since 1987. The Bass Strait project has been subject to PRRT since 1990.
From 1 July 2012, the PRRT regime was extended to onshore petroleum projects, including coal seam gas, tight gas and oil shale projects. It was also extended to the North West Shelf project but not to the Joint Petroleum Development Area in the Timor Sea.
In recognition of the unique features of onshore petroleum projects, several changes were made to the PRRT regime. These changes also apply to existing and future offshore petroleum projects. Broadly, the changes are:


  • all Commonwealth, state and territory resource taxes can be credited against current and future PRRT liabilities for a petroleum project

  • expenditure for an environmental purpose is deductible if it has a sufficient links to a petroleum project

  • native title payments are deductible if they are made under the Native Title Act 1993 and have a sufficient links to a petroleum project

  • revenue generated from the sale of incidental products or from providing carbon capture and storage services are assessable if the products arise from the activities of a petroleum project.

Who should use this specification

This specification is to be used in the development of software for the lodgment of electronic versions of the:



  • Petroleum resource rent tax (PRRT) annual return (2012–13 financial year onwards)

  • Petroleum resource rent tax (PRRT) instalment statement (2013-14 financial year onwards)

  • Petroleum resource rent tax (PRRT) deductible expenditure schedule

  • Petroleum resource rent tax (PRRT) notification of transfer of an interest in a petroleum title

  • Notification of transfer of petroleum resource rent tax (PRRT) exploration expenditure

This specification is not intended to, nor does it provide a guide to the relevant legislation.

2 Legal requirements

PRRT is payable on the profits (taxable profit) made from a petroleum project. The tax is project based, which means that at the end of the financial year, an entity calculates its PRRT liability separately for each project interest it holds. A petroleum project exists if a production licence is in force. An entity is not liable to pay PRRT for a specific project interest until it has assessable petroleum receipts.
A PRRT entity with assessable petroleum receipts makes four payments a year; three cumulative instalments and a fourth payment with the lodgment of its PRRT return. Instalments are due by 21 October, 21 January and 21 April each year. The final payment (if any) is due by 29 August, when the PRRT return is also due, unless the Commissioner allows further time to lodge.

Reporting obligations

Lodging a PRRT return

An entity with an interest in a petroleum project that is in commercial production needs to lodge a PRRT return for a financial year, even if its taxable profit is nil.


The due date for lodgment of a PRRT return is no later than 60 days after the end of a financial year, being on or before 29 August, or within such further period as the Commissioner allows.

Any final payment of tax is also due to be paid on 29 August following the end of the financial year. However, if the PRRT instalments paid for the financial year exceed the assessed PRRT liability for the year, a refundable amount arises.


For the first year of the PRRT extension, an entity with an interest in an onshore petroleum project or the North West Shelf project that is in commercial production are exempt from lodging instalments but need to pay any tax by 29 August 2013 and lodge the PRRT return by the lodgment due date given for the applicable category.

Lodging quarterly PRRT instalment statements

An entity is required to pay its PRRT liability for a financial year in three cumulative quarterly instalments with a final payment (if any) when it lodges its PRRT return.
The financial year for PRRT purposes begins on 1 July and ends on 30 June of the following year. An entity is not able to choose a substituted accounting period for PRRT.
PRRT instalments of tax are due and payable on or before 21 October, 21 January and 21 April of each financial year. PRRT instalment statements need to be lodged on or before those dates for a relevant instalment period.
PRRT instalments are cumulative with each instalment period effectively treated as a financial year. An instalment period is the period starting at the beginning of the financial year and ending at the end of the month before the month in which the instalment is due and payable. That is, the instalment period is the three month, sixth month or nine month period ending on 30 September, 31 December or 31 March in a financial year
Retention of information

Under taxation law, payers must keep payment information for a period of five years. The information can be kept electronically.


Where the information is kept electronically, a copy of the data file provided to the ATO must be able to be regenerated on request by the ATO (for example, where a problem has been encountered in processing the information).
Extension of time to lodge

If entities require additional time to lodge a PRRT return or PRRT instalment statement electronically, phone 13 28 66.

Privacy

The Privacy Act 1988 limits the collection, storage, use and disclosure of personal information about individuals by the ATO, other Commonwealth Government departments and agencies.


New private sector provisions in the Privacy Act also regulate the way many private sector organisations collect, use, secure and disclose personal information. The private sector provisions aim to give people greater control over the way information about them is handled in the private sector by requiring organisations to comply with ten national privacy principles. These principles give individuals the right to know what information an organisation holds about them and a right to correct that information if it is wrong.
The Privacy Commissioner’s Guidelines to the Australian Privacy Principles and other relevant information sheets are available at www.oaic.gov.au.
It is the responsibility of private sector organisations to obtain their own advice on the effect of privacy law, including the Australian Privacy Principles on their operations.

3 Reporting procedures

Reporting for the first time

Software developers developing reporting software for the electronic generation of Petroleum resource rent tax (PRRT) returns / instalment statements, PRRT schedules or transfer forms should refer to this specification when developing their application. Information is also available on the Software developer’s homepage website at http://softwaredevelopers.ato.gov.au.


The Software developer’s homepage website is maintained by the ATO on behalf of, and in consultation with, the software development industry and business advisers. It facilitates the development and listing of software

which may assist businesses to meet their tax obligations.


Commercial software developers are required to register on the Software Developers Homepage website if they wish to list their products. Developers who do not wish to list products do not need to register in order to access information. Subscribing for email updates is recommended so software developers can be notified of significant issues.

Test facility

A test facility is provided to software developers to self test the contents of test files. It is accessed using a user ID and password.
The test facility supports testing of files that comply with the latest versions of electronic reporting specifications. It cannot be used to make lodgments to the ATO.
The same validation process will be applied to files checked in the test facility and files that will be lodged via the ATO portals.
To test a file:


  1. Prepare the files using software developed in accordance with the published reporting specifications.

  2. Log in to the test facility using the user ID and password.

  3. Select ‘Send data’ located in the left hand menu.

  4. Select ‘Browse’ to locate the file and then select ‘OK’.

  5. Select ‘Send’ to submit the file to the ATO, where it will be checked for format compatibility and data quality.

  6. Select ‘Transaction history’ to confirm the file has been uploaded. This can be done while the file is being validated for errors and warnings.

  7. When the validation is complete select ‘Download’ from the Transaction history screen to download the validation report confirming the data is in a valid format or detailing any errors found.

Accessing the test facility

To obtain a user ID and password for the test facility, complete the File transfer test facility registration form at http://softwaredevelopers.ato.gov.au/bulktest. The test facility can be accessed from the same location.





For support in the use of the test facility, including password reset:

  • email ATOBulkDataTransfer@ato.gov.au, or

  • phone (02) 6216 4004 between 8.30am and 4.30pm, Monday to Friday AEDST.

Reporting electronically

Suppliers are able to lodge their Petroleum resource rent tax (PRRT) returns / instalments file electronically via the Business Portal or Tax Agent Portal where the data file has been prepared and stored locally.


To lodge a PRRT return / instalment statements, PRRT schedule or transfer data you must provide the PRRT registration number of the project.
On screen confirmation will be provided once the file has been sent. The ATO will perform data quality and format compatibility checks after the data file is sent. If the user selects the email acknowledgement option in the ‘Lodge file’ process, an email will be provided confirming that the files have been successfully lodged with the ATO. A validation report will be available in the portal to advise if the report was successfully validated or if there are any problems.
The security features of the portals address the most commonly held concerns over internet– based electronic dealings, namely:

  • authentication (the sender is who they say they are)

  • confidentiality (the communication can only be read by the intended recipient)

  • integrity (the transmission cannot be altered without detection while in transit), and

  • non– repudiation (there is a record of the transmission and content).

Petroleum resource rent tax (PRRT) returns / instalments cannot be sent to the ATO using the Electronic Commerce Interface (ECI) and must not be sent on electronic storage media.
Getting started

Access to the portals requires:



  • an ABN – apply online at www.abr.gov.au, and

  • an AUSkey – register online at www.auskey.abr.gov.au.

AUSkey is an online security credential used to protect the client’s security and privacy when using ATO online services.
Every person associated with the business who wants to deal with the ATO online on behalf of that ABN will need an AUSkey. Users can have full or limited access to information, which can be changed anytime by using Access Manager in the portal.
The portals can be accessed from the Online services box in the right hand menu of the ATO website at www.ato.gov.au.

Backup of data

It is the responsibility of the entity to keep effective records as part of their tax reporting obligations. A backup copy of the data sent to the ATO should be kept by either the entity or the supplier, so that the report can be re–submitted if necessary.

4 Data file format

File content

Each file (dataset) must contain the one Supplier data record (page 17) that identifies, among other things, the type of report, the contact name and the address of the supplier of the report.


The Supplier data record (page 17) must be the first record on each data file. It must be reported once only and must be followed directly by the Entity information data record.


Only one Supplier data record may be present in each data file.

The first Entity data record (page 18 and 19) contains details of the entity lodging the return/instalment statement. PRRT schedule or transfer forms. It must immediately follow the Supplier data record.


The Petroleum project 1 data record (page 21) contains details of the current project. This data record is only required when the entity’s project details have changed since last notified to the ATO.
The Petroleum project 2 data record (s) (page 22) is a repeating record that contains p

revious details of the current project reported in the Petroleum project 1 data record. If Petroleum project 1 data record is present, Petroleum project 2 data record must also be present and must immediately follow Petroleum project 1 data record. Provide as many Petroleum project 2 data record (s) as required (maximum 999) to report all applicable changes to the entity project.


The Production licence data record (s) (page 23) is a repeating record that is only required when the entity’s project licences details have changed since it last notified the ATO. Provide as many Production licence data record(s) as required (maximum 999) to report details of added and/or surrendered production licences.
The Deductible expenditure incurred data record (page 24) is a repeating record that is only required with the entity’s first PRRT return for a petroleum project. Provide as many Deductible expenditure incurred data record(s) as required to report details of deductible expenditure incurred for all years from the year in which the entity first incurred expenditure for the project up to, and including, the year in which the entity is lodging its first PRRT return for the petroleum project.
The Calculation data record (page 19 and 20) must be present in the entity project PRRT instalment statement and PRRT return data file. It contains the financial information for the reporting period. It is the third record in the data file and must immediately follow the Entity data record or immediately follow the last of any preceding applicable data records that have been reported for the entity project.
The Declaration data record (page 21) contains details of the person authorised to lodge the return/instalment statement. PRRT schedule or transfer forms. It must immediately follow the Calculation data record.
The Transfer interest 1 data record (page 25) contains information on a vendor transferred interest in a petroleum title to the entity project.
The Transfer Interest 2 data record (page 26) is a repeating record that contains the financial information of the vendor transferred interest in a petroleum title reported in Transfer interest 1 data record. If Transfer interest 1 data record is present, Transfer interest 2 data record must also be present and must immediately follow Transfer interest 1 data record.
The Transfer Interest 3 data record (page 27) is a repeating record that contains the financial information of the vendor transferred interest in a petroleum title reported in Transfer interest 1 data record. Transfer interest 3 must immediately follow Transfer interest 2 data record.
The Transfer Expenditure 1 data record (page 27) contains information on entities involved in transferring exploration expenditure to another petroleum project.
The Transfer Expenditure 2 data record (page 28) is a repeating record that contains financial information on exploration expenditure being transferred. If Transfer Expenditure 1 data record is present, Transfer Expenditure 2 data record must also be present and must immediately follow Transfer Expenditure 1 data record

The File total data record (page 28) must be the last record on the file (dataset) to indicate the end of the data. It contains the total number of records in the data file.





Only one File total data record may be present in each data file.

Sort order of the report data file

The sort order of the report data file must be as follows:



  • the Supplier data record

  • then the Entity data record

  • if required the Petroleum project 1 data record

  • then Petroleum project 2 data record (s) (maximum 999)

  • if required the Production licence data record (s) (maximum 999)

  • if required the Deductible expenditure incurred data record (s)

  • then the Calculation data record

  • Declaration data record

  • if present Transfer interest 1 data record

  • then Transfer interest 2 data record (S)

  • then Transfer interest 3 data record (S)

  • if present the Transfer expenditure 1 data record

  • then Transfer expenditure 2 data record (s)

Repeat the above structure – from Entity information data record – for other Instalment statements / returns being reported on the same file.


The File total data record must be placed at the end of the file.


If lodging multiple instalment statements or returns for the same project they must appear in the file in chronological order.



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