University of north florida facilities inventory validation



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EDUCATIONAL PLANT SURVEY
UNIVERSITY OF NORTH FLORIDA


FACILITIES INVENTORY VALIDATION

October 12th – 14th, 2009
SPACE NEEDS ASSESSMENT

February 22nd – 23rd, 2010

Table of Contents
Page
Table of Contents................................................................................ ii
List of Tables……………………………………………………………… iii

Educational Plant Survey Team………………………………………… iv




  1. Introduction ………………………………………………………….. 1




  1. Overview of Survey Process ………………………………………. 2




  1. The Facilities Inventory Validation ………………………………… 4




  1. The Space Needs Assessment …………………………………… 6




  1. Overview of the University ………………………………………… 8




  1. Academic Programs of the University ………………………….… 10




  1. Analysis of Student Enrollment …………………………………… 13




  1. Inventory of Existing Sites & Buildings ………………….……….. 15




  1. Quantitative (Formula) Space Needs ……………………………. 20




  1. Recommendations of Survey Team ……………………………… 24




  1. Funding of Capital Projects ........................................................ 29

Appendices




  1. Overview of the Educational Plant Survey Process……………… 32




  1. Explanation of the Space Needs Generation Formula ………….. 38




  1. Executive Summary of the Campus Master Plan ……………….. 45

List of Tables

Page

Table 1

Educational Plant Survey Activities 3


Table 2

Buildings Included in UNF Inventory 5



Table 3

Academic Degree Programs of the University 10


Table 4

Approved BOR Five-Year Enrollment Plan 14


Table 5

Inventory of Site 0001 Buildings 16


Table 6

NASF Eligible Satisfactory Space by Category for Site 0001 18


Table 7

Generated NASF by Space Category and Site 21


Table 8

Comparison of Existing Satisfactory Space with Generated Needs 22



Table 9

Analysis of Space Needs by Category (Form B) 23



Table 10

Impact of Survey Recommended Projects on Facilities Inventory 27


Table 11

Capital Outlay Allocations State Appropriations

From 2005 - 2006 Thru 2009 – 2010 30
Educational Plant Survey Team

Survey team members participating in the Educational Plant Survey for University of North Florida are as follows:




Survey Leader

Joe Castrillo

University of Central Florida

Team Members
Ken Ogletree

Florida Board of Governors

Florida Department of Education
Teira Farley

Florida Board of Governors

Florida Department of Education

Shannon Clounts

Space Utilization & Analysis

Florida Atlantic University

Corina Mavrodin

Space Utilization & Analysis

Florida Atlantic University
Louise Wilgus

Facilities Planning & Construction

University of South Florida
Gloria Jacomino

Academic Space Management

Florida International University
University of North Florida

Michele Braden

Ann Hamlin

Mary Mory


Survey Facilitator


Elizabeth Jones, Facilities Planning

University of North Florida


I – Introduction
The Educational Plant Survey process is required by Florida Statutes of all public educational entities. For the State University System it is a requirement that at a minimum of every five (5) years, each university report on the use of its existing facilities and project its future facility needs five (5) years out. This projection must be based on an examination of data on its existing facilities and a projection of future needs based on anticipated university growth1 (The procedures, as approved by the Board of Governors, are included as Appendix A).

Definitions and Requirements for Educational Plant Survey
An Educational Plant Survey is defined in s. 1013.01(8), Florida Statutes, as a systematic study of present educational and ancillary plants and the determination of future needs to provide an appropriate educational program and services for each student based on projected capital outlay FTE's approved by Florida Board of Governors. The term "Educational plant" is defined in s. 1013.01(7), F. S., as those areas comprised of the educational facilities, site, and site improvements necessary to accommodate students, faculty, administrators, staff, and the activities of the educational program of each plant. The term "Ancillary plant" is defined in s. 1013.01(1), F. S., as an area comprised of the building, site, and site improvements necessary to provide such facilities as vehicle maintenance, warehouses, maintenance, or administrative buildings necessary to provide support services to an educational program. A Survey is required at least every five years pursuant to s. 1013.31(1) F.S. In addition, s. 1013.64(4)(a), F.S., requires that each remodeling and renovation project included in the Board of Governors 3-year PECO Project Priority List be recommended in a Survey and, that the educational specifications for new construction be approved by the Board of Governors before appearing in the first year of this list. PECO (Public Education Capital Outlay) Funds are the primary source available to universities for academic and support facilities. By definition, as found in Section 1013.01(16), Florida Statutes, a PECO Funded Project is any “site acquisition, renovation, remodeling, construction project, or site improvement funded through this source of revenue and all buildings, equipment, other structures, and special educational use areas that are built, installed, or established to serve the primary educational instructional program of…the university board of trustees.”
Surveys may be amended if conditions warrant a change in the construction program. Each revised Educational Plant Survey and each new Educational Plant Survey supersedes previous Surveys. This report may be amended, if conditions warrant, at the request of the board [of Trustees] (s. 1013.31(1) (a), F. S.). Recommendations contained in a Survey Report are null and void when a new Survey is completed.

1 As noted on the BOG website http://www.flbog.org/.



II

Overview of the Educational Plant Survey

The Purpose of The Educational Plant Survey
The purpose of a survey is to aid in the formulation of five-year plans to house the educational program and student population, faculty, staff, and auxiliary and ancillary services of the campus. Specific recommendations are provided to assist in the facilities planning process. The survey should be considered as one element in the overall facilities planning process, which begins with the master planning process, includes the capital improvement element of the master plan for the long-term physical development of the university, the shorter-term five-year capital improvement program, and the development of specific building programs before submitting a request for funding. An overview of the Master Plan for the Main Campus can be found in Appendix A.
Types of Facilities Addressed in The Survey
The following ten categories of space have been identified as those needed to meet educational program requirements: Classroom, Teaching Laboratory, Research Laboratory, Study, Instructional Media, Auditorium/Exhibit, Teaching Gymnasium, Student Academic Support, Office/Computer and Campus Support Services. These categories are included within the nationally recognized space classification, as identified within the Postsecondary Educational Facilities Inventory and Classification Manual, dated May, 2006. The need for merchandising facilities, residential facilities, and special-purpose non-credit facilities such as demonstration schools, continuing education centers, or dedicated intercollegiate athletic facilities are not addressed in this report. An evaluation of facilities needs associated with these activities would require a separate analysis of demand measures and program requirements.

The Survey Process
The survey process is comprised of two main components: the facilities inventory validation component and the needs assessment component. The fieldwork portion of the processes is carried out by a survey team, which is directed by the Survey Leader from one of the University’s Sister Institutions. Other survey team members include a professional architect from the Florida Board of Education and professional staff from other universities. A Survey Facilitator is assigned by the subject university to facilitate logistics, collection of data for inventory validation, development of the survey workbook used by the survey team, ordination of university activities, and final preparation and publication of this document. Significant preparation is necessary before each of the two survey components are carried out. Table 1 identifies the main Survey activities and lead responsibilities for each activity.

Educational Plant Survey Activities

TABLE 1


ACTIVITY

RESPONSIBILITY

UNIVERSITY

DEPARTMENT OF EDUCATION

SURVEY TEAM

Establish Schedule

X

X

 

Letter to President

 

X

 

Dates, Procedures, Responsibilities, Designation of Univ. Rep., Determine Inventory Sample for Validation

X

 

 

Identification of Existing/Proposed "Ineligible" Space

X

X

 

Prepare Facilities Inventory Reports

X

 

 

 

(Site/Building/Room Reports)

Coordinate Logistics for Validation Field Work

X

X

 

Perform Validation (on-site field work)

X

X

X

Update Inventory Based on Validation

X

 

 

Provide Established Enrollment Projections

 

X

 

Prepare Formula Space Needs Analysis

X

 

 

Develop Proposed Projects & Justification

X

 

 

Develop Survey Workbook

X

 

 

 

(Schedule, mission statement, site data, Academic Programs, Enrollment, Space Needs, Inventory Data, Project Summaries & Justifications)

Develop Comments regarding Degree Program Facility Needs

 

X

 

Develop Comments regarding Proposed Projects (CIP & Master Plan)

 

X

 

Coordinate Logistics for Needs Assessment Field Work

X

X

 

Perform Needs Assessment (on-site field work)

 

X

X

 

(Review proposed projects in relation to programs, space needs, data, current inventory, and any special justification)

Exit Meeting

 

X

X

Prepare Initial Summary of Survey Recommendations

 

X

X

Prepare Letter of Final of Survey Recommendations

X

 

 

Prepare Written Report

X

 

 

Approve Written Report

 

X

 



III

The Facilities Inventory Validation
The Purpose of Validation
The main purpose of the validation component is to ensure that the facilities inventory data used in the subsequent space needs assessment component fairly presents the Sistine facilities available to support educational programs.
Sampling Technique
The validation component of Survey is accomplished by a sampling technique. The sample of buildings and rooms is selected from the Physical Facilities Space Inventory file, a mainframe-based inventory system that contains data about sites, buildings, and rooms. Annually, changes in the File are reconciled to specific project activity. The buildings selected for validation include all buildings constructed since the last survey, all buildings affected by major renovation or remodeling, all buildings the University desires to change the designated condition to a satisfactory or unsatisfactory status, and additional buildings necessary to achieve a reasonable representation of all space categories. An analysis of past legislative appropriations is conducted to ensure that all the buildings affected by major renovation are included. Table 2 identifies the buildings included in the sample for validation. Facilities inventory reports with room detail schematic for plans were prepared to aid the Survey Team as they inspect rooms within the selected buildings.
Functions of Survey Team During Validation
The main function of the Team is to compare existing conditions, identified by viewing the space, with the reported inventory data. Identification of condition changes, variance in room sizes, and proper room use or space category classifications are the objective of the Team. A list of variances is prepared and used to update facilities inventory. If significant classification errors are detected, a complete inventory validation is scheduled. There were no significant variances identified during this validation process.

The Resulting Adjusted Inventory Data
The resulting inventory file, with any required adjustments, enables preparation of reports used in the needs assessment portion of the Survey. Summary reports of building and net assignable space information are included Section VIII of this report.
TABLE 2
BUILDINGS INCLUDED IN THE INVENTORY VALIDATION
New Construction

BLDG NAME GSF



0012

Library Addition/Renovation

192,639

039A

College of Health Addition

34,476

045D

Photo Lab

5,061

0051

Social Science Building

66,171

0053

UNF Hall

127,679

0054

John golden Pavilion

2,202

0057

College of Education & Human Services

90,875

0060

Alumni Hall

22,781

0058

Student Union (E&G Portions)

30,602

832B

Facilities Planning & Construction Office

4,258

 

 

 



Restorations/Renovations/New Additions 

BLDG

BLDG NAME

GSF

0003

Suite 2500, Classroom 2400

4,103

0005

Physical Facilities

815

0006

Campus Support Facilities

2,399

0010

Honors Hall

1,954

014D

Communications & TV Studio (1st Floor)

7,091

014E

English Language Program & 2nd Floor

15,472

0015

3rd Floor Labs

1,757

0039

3rd & 4th Floor Renovations

4,913

0042

2nd & 3rd Floor Renovations

4,191

0043

University Center – 1st & 2nd Floor Addition

4,963

0046

Stadium Press Box & First Floor

7,485


IV

The Space Needs Assessment

Objective

The objective of the Survey Team during space needs assessment component is to develop specific project recommendations consistent with approved programs in the Campus Master Plan. The space needs assessment activity includes an evaluation of the following elements:




  • Projects proposed by the University

  • The results of applying a quantitative space needs model

  • Any special justification presented by the University.

University officials provide supporting information to the proposed projects, the results of the quantitative space needs model, and any special justifications to the Survey Team in the form of a Survey Workbook and presentations by university officials.




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