Wednesday, November 20, 2013 addendum number 2 Solicitation Number: itb 900 14 574 Title: Pest Control Services

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Wednesday, November 20, 2013 ADDENDUM NUMBER 2 Solicitation Number: ITB 900 14 574 -- Title: Pest Control Services This addendum incorporates the following information into the solicitation referenced above. Responsibility for the proper incorporation of all data provided herein shall be assumed by the individual bidders. Notes & Revisions: A non-mandatory tour of buildings to be serviced was held on Wednesday, November 13, 2013 at 1:30 PM Local Atlanta Time in the Capitol Room located in the James H. “Sloppy” Floyd State Government Administration Building (Cafeteria Level) or 2 Martin Luther King Jr. Drive, SW, Atlanta GA 30334. The following questions were received by the appropriate date and time. Please incorporate the answers into your bid response. NUMBER QUESTION REFERENCED SECTION GBA DISPOSITION 1 Who is the current provider? None Answer: Cannon Pest Control 2 Why is the bid being reconsidered? None Answer: Market test per GBA Procurement Guidelines. That is, the GBA has opted to test market conditions for this service. 3 What was the previous providers winning bid dollar amount? None Answer: Current Contract Amount is $27,627.50. The contract amounts for the past four fiscal years are shown below: FY 12 – $27,562.00 FY 11 – $35,725.00 ($6,940.00 was for additional work in cafeteria in Floyd Building) FY 10 – $25,060.00 4 What are the major challenges to this bid? None Answer: High profile buildings like the Capitol and Mansion require top tier services. Addressing scheduling to accommodate legislative sessions. Working in close proximity to office personnel. Large amount of foot traffic from visitors and dignitaries. Food preparation, serving and restaurant areas. 5 How many pest control tickets are processed annually per building? None There were 387 tickets issued in the 2013 fiscal year (July 1-June 30). 6 “Also included are the parasites of man such as bed bugs, lice and other mites.” Lice and mites are considered a public health issue and not pest control, the normal treatment method is applied directly to the body. Can this be removed from the scope of services? 3.0 Scope of Services During the pre-solicitation conference GBA agreed to provide line items for bidding this requirement (see items 51 and 52 to the new bid sheet shown below as part of this Addendum Number 2). GBA recognizes the public health issues associated with the requirement to be addressed and believes infestations are personal as well as on furnishings. 7 "… the contractor will provide unlimited call back service per location per month at no additional charge." On average, how many call backs are requested per month and on what buildings? Page 11, Paragraphs 5 Depending on the building GBA has experienced 20 to 55 call backs per month. 8 "Frequency of bait box servicing depends on the level of rodent infestation but no less than two (2) times per month." Can you clarify the number of bait boxes per building? Page 9, paragraph 3 During the pre-solicitation conference we stated that we could not provide this number but asked bidders to estimate the cost for bidding purposes. We ask that you use your expertise and respective costs and economies of scale and base your estimates by the size, location and exposure of the building. 9 The pricing Sheets page 38 through 42 there are locations marked service weekly, But we were told some locations were serviced two times a week. Can you clarify what buildings are requiring twice a week service? Bid Sheet Snack bars & cafeterias will require weekly service. Bait Boxes are collected a minimum of 2 times per month 10 Under Bid Submission we are required to submit (1) hard copy original and (4) copies and one complete CD Rom. Will one complete” Flash Drive” fulfill this obligation? Bid Submission Answer: We need one hard paper copy and the electronic copies can be on CD Rom or Flash Drive. 11 Bid submission deadline is listed as 2 different dates, can you clarify the deadline is either 12/5/2013 or 11/28/2013(Thanksgiving Day) Cover Page, 1.2 & 4.1.3 Answer: This was clarified in Addendum 1. Bid due date is December 5, 2013. 12 What are you currently paying for pest control services? None Answer: See question 3. 13 Has the scope of service changed for this bid since the service was last up for bid? None Answer: The previous bid is irrelevant. All bids are to address the current requirement and scope of service. Please incorporate the following bid sheet into your bid response. Please discard the previous bid sheet. REVISED BID SHEET Bid Item FACILITY TO BE SERVICED SQUARE FOOTAGE YEAR 1 MONTHLY AMOUNT MONTHLY AMOUNT OPTION YEAR 1 MONTHLY AMOUNT OPTION YEAR 2 MONTHLY AMOUNTY OPTION YEAR 3 MONTHLY AMOUNT OPTION YEAR 4 1 #1 Parking Facility 92,944.00 2 #2 Peachtree Parking 261,016.00 3 1 Martin Luther King Jr. Dr. 15,940.00 4 1050 Murphy Ave Complex 152,223.00 5 1150 Murphy Avenue Complex 261,542.00 6 130 Memorial Drive 3,887.00 7 146 Memorial Drive 6,516.00 8 146 Memorial Drive Parking 211,113.00 9 2 Peachtree Annex 128,793.00 10 2 Peachtree Dining Areas, weekly service required) 12,262.00 11 2 Peachtree Street (2nd floor snack bar & 1st Floor R&R Produce, weekly service required) 2,518.00 12 244 Washington Street 74,547.00 13 244 Washington Street (Cafeteria, weekly service required) 10,307.00 14 254 Washington Street 111,745.00 15 55 Martin Luther King Jr. (Coke Bldg.) 50,986.00 16 7 Martin Luther King Jr. Dr. 1st floor, Snack Bar 50,026.00 17 90 Central Parking 106,495.00 18 Agriculture Building 108,480.00 19 Agriculture Courtyard and Under Ground Parking Transportation Under Ground Parking 62,984.00 20 Archives Building 211,380.00 21 Archives Parking 306,572.00 22 Butler Street Parking Deck 349,463.00 23 Capitol 302,321.00 24 Capitol Education Center 15,986.00 25 Central Energy Plant and Bridge 18,433.00 26 Child Care Center 10,508.00 27 Coverdell Legislative Office Building (1st Floor Snack Bar, weekly service required) 174,988.00 28 DOAS Motor Vehicle Shop 3,198.00 29 Freight Depot 23,389.00 30 Freight Depot (Kitchen area only, weekly service required) 991.00 31 GA Plaza Park Parking Deck 78,066.00 32 GBA Motor Pool 3,373.00 33 Health Under Ground Parking 56,733.00 34 Health Building 180,653.00 35 James H. Sloppy Floyd Building (Twin Towers) 774,121.00 36 James H. "Sloppy" Floyd Bldg. (Cafeteria, all areas, weekly service required) 28,351.00 37 James H. "Sloppy" Floyd Bldg.(20th Floor kitchen area and Snack Bar, Balcony, weekly service required) 2,448.00 38 Judicial Building 99,201.00 39 Judicial Building and Under Ground Parking 143,371.00 40 Mansion 25,725.00 41 Mansion – Green House 3,842.00 42 Mansion-Guard Shack 196.00 43 Pullman Yard 131,947.00 44 Red Barn (living quarters for State Patrol) 2,112.00 45 South Parking Deck 447,193.00 46 Steve Polk Plaza & Embankments 52,183.00 47 Trinity/Washington Under Ground Parking 154,213.00 48 Trinity/Washington Bldg. (1st Floor Snack Bar, weekly serviced required) 268,729.00 49 Zero Mile Post Station 5,343.00 TOTAL BID AMOUNT 5,599,353.00 YEAR 1 TOTAL AMOUNT BID IN WORDS Alternate Item 1 50 Additional Rodent Bait Boxes - Price Each as Needed N/A 51 Alternate Item 2 Treatment of Bed Bugs Infestation Provide cost for treatment of the following: 1 King Size Bed N/A 1 Queen Size Bed N/A 1 Regular Double Size Bed N/A 1 Single Bed/Cot N/A 52 Alternate Item 2 Lice and Mite Infestation 1 Office (10 x 10) 100 Conference Room (20 x 20) 400 Large Area (30 x 30) 900 Disclosures & Instructions In the event of a conflict between previously released information and the information contained herein, the latter shall prevail. A signed acknowledgement of this addendum (these pages) shall be attached to your response. A signature on this addendum does not constitute your signature on the original solicitation documents. Addendum Acknowledgement Firm Name/Address: Authorized Rep. – Name and Title (Printed): Signature of Authorized Rep. Date Complete and return this addendum with your bid. END OF ADDENDUM #2 Directory: PRSapp -> bid-documents bid-documents -> Child Care Management Services es-rfqc-54300-785 bid-documents -> 6 Full Power Racks with Pull Up Bar (Maximum 8 feet tall) bid-documents -> Bid requirements invitation to bid bid-documents -> Gba procurement Services 1 martin luther king, jr. Drive, atlanta, georgia 30334 phone number: 404-651-6530 fax number: 404-651-6419 bid-documents -> Request for Qualifications bid-documents -> Invitation to bid your firm is hereby invited to submit to the City of Atlanta, Department of Procurement “dop bid-documents -> Invitation to bid your firm is hereby invited to submit to the City of Atlanta, Department of Procurement “dop bid-documents -> Wednesday, September 10, 2014 addendum number 1 Solicitation Number: itb 900 15-625 Title: Parking Areas & Decks Cleaning & Sweeping bid-documents -> Invitation to bid your firm is hereby invited to submit to the City of Atlanta, Department of Procurement “dop bid-documents -> Atlanta Falcons Stadium Company, llc (“Falcons”) Georgia World Congress Center Authority (“Authority”) Download 163.34 Kb. Share with your friends: