12th District 2012 District Meeting Indian Wells, ca may 31-June 3, 2012 Hosted by Pi Rho Chapter District Reports Manual

History and Archives Committee

P. O. Box 864, Seaside, CA 93955

Phone - Cell: 831-521-1919

E-Mail: darrolllove@yahoo.com

1. 
   Darroll Love, Omicron Nu
   
2. 
   Lawton Connelly, Phi Iota
   

1. 
   Record current year activities
   
2. 
   Develop a 12^th District historical document
   

1. 
   Developing former Grand Basileis biographies for Omega History Book Committee. Assigned Basileis are:
   

13th            Bro. Matthew W. Bullock        

32nd           Bro. L. Benjamin Livingston    

2. 
   Continue updating history booklet content and retyping general history information from 1995 “12^th District – A Living History of the 12^th District” presented by Brother Godfrey B. James. Completed another 54 pages of information. Received updated chapter history from Delta Iota Iota (via Basileus Jeffery Williams). Incorporated submitted information within the updated history book draft.
   
3. 
   Added historical pictures and past DR profiles to district website. Added protection to MSP documents on district website.
   
   
4. 
   Redesigned 12^th district logo modeled after the Greek Parthenon. Redesigned logo will be incorporated within the revised district history booklet.
   

Focusing this quarter on history associated with Alpha Epsilon (University of Arizona), Alpha Theta (Arizona State University), Alpha Mu (Stanford University), and Alpha Rho (Intermediate and Graduate chapter). Will look to add 12^th District history video clips to website.

Membership Committee

Chairman: Brother Eddie Bickham (Xi Gamma Gamma)

5130 Via Castilla Oceanside, CA 92057

Phone - Cell: 760-717-7624

Email: eddiebickham@yahoo.com

Subcommittee Chairs:

Life Membership – Lewis Sears Reclamation – Kelvin Smith

Retention – Daryl Harris U/G Advisor – Jonathon Smith
Greetings to all the Brothers of the Mighty 12^th District. The membership committee objectives remain as follows:

1. 
   Responsible for drafting, monitoring and providing such recommendations as are appropriate to insure that the process and guidelines for the entrance of new members into the Fraternity are efficient, effective, and the procedures are adhered to by all members and Chapters.
   
2. 
   Develop and implement an effective program to reclaim and retain members of the Fraternity.
   
3. 
   Ensure the proper inclusion and utilization of the Undergraduate population in District affairs.
   
4. 
   Ensure proper communication of Life Membership information, programs and initiatives throughout the District.
   

Past & Upcoming Activities:

Sub-Committee	Objective	Activity	Deadline	Status/Comments
Membership	Membership Selection Process application review	Continuing to receive MSP applications from various chapters throughout the District. The completeness of submitted applications continues to increase. Good job chapters. However, we need to make sure Brothers are MSP certified. Sign up for training when available.
Reclamation	Recognize chapters for successfully reclaiming Brothers	2012 12th District Chapter Reclamation Awards - recognizing chapters for successfully reclaiming Brothers Number and type of awards: Two awards given out, Small Chapter and Large Chapter Period covered: Nov. 1, 2011 – May 1, 2012 Reclamation Criteria: Brother was not financial (didn't pay District dues) in previous fiscal year (FY11) and became financial (paid District dues & reclamation fee) in current fiscal year (FY12).  Source of data: 12th District Keeper of Records and Seal Winners Announcement: will be made during the 12th District Meeting Founders' banquet in Indian Wells
Retention	Recognize Brothers for helping to address & improve the retention issues.	Acknowledgement will be given out to Brothers who submitted helpful feedback & ideas. Looking for more effective ways to keep Brothers involved in chapter and district activities. Open to best practice ideas from district chapters so we can disseminate information
U/G Advisor	Work with U/G Brothers to execute various initiatives	Continuing to work with U/Gs to maintain a positive presence on campus, launch campus activities and continue MSP activity to ensure chapter stability for the long term. Working with U/Gs on summit at District Meeting. Need to work with 2nd Vice DR to ensure U/G attendance at Conclave in Minneapolis.
Life Membership	Ensure proper communication to its members	Life Membership Annual Meeting will be held on Friday July 6, 2012. Location TBD. Please remember that we will hold an election to replace our current Regional Director (Brother Lewis Sears) at our annual meeting in Indian Wells, CA due to the expiration of his term of office. He is not eligible for re-election and must sit out for at least a year.  We have a few announced candidates looking to replace him.  Yes, you can be nominated from the floor. You do not have to be registered for the 12th District meeting in order to attend the OLMF 12th region meeting on 6.1.2012. We will hold our OLMF 12th Region Meeting and ELECTIONS on Friday June 1, 2012 @ the Miramonte Resort @ 6pm.  Room TBD.

Recommendations: NONE

Omega Psi Phi Fraternity, Inc.

12^th District

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